Management Analyst

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY

Management Analyst

Public Works Department


Pay Grade:
113

Pay Range:

$52,658.32 to $78,987.48

FLSA Status:
Exempt

Deadline to Apply:
11/10/21


Position Summary:

Performs a variety of professional, complex, technical, analytical, and administrative duties in support of management and the Department; assists management in the administration, development, and operation based on established policies and procedures.

Essential Duties:

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Leads in the annual budget preparation and assists in strategic planning, CIP projects, and ACIP submittals.

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Facilitates budget development meetings; creates budget preparation spreadsheets and documents; completes capital request forms; prepares estimated endings for all projects and associated contracts; enters final budget into financial records system; facilitates quarterly

budget reviews; and initiates journal entries to correct miscoded expenses.

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Supports the Capital Improvement Program with budget preparation and monitoring, code revisions, technical document revisions, and private development project document development, as needed.

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Prepares, reviews, and submits government loan application documents for financed capital projects.

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Assists in the development and maintenance of documents.

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Researches available grant opportunities; facilitates the application process by preparing, writing, reviewing, and submitting application materials; and
ensures compliance with applicable grants, if any.

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Assists management in a variety of tasks, including identification and recommendations for proactive measures to implement short and long-range plans and program development.

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Assists in the, preparation, revision, and implementation of the Department oriented plans and forecasting documents.

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Works with management to streamline processes and develop written policies and standard operating procedures (SOPs) for various Department functions.

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Designs and executes creative strategies; thinks outside the box to resolve problems and builds critical relationships.

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Assists in development/implementation of marketing/PR activities.

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Assists with development and management of software needs.

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Manages compliance with applicable state and federal record retention schedules.

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Analyzes various departmental activities, services, programs, fees, and resources by gathering statistical data, performing audits or other studies, and making recommendations.

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Works with management and other staff to draft code revisions, development agreements, water reimbursement agreements, and other technical and legal documentation.

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Supports management in communicating, internally and externally, through reports, presentation, and meetings.

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Prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports that present and interpret data, identify alternatives, and present and justify conclusions, trends, forecasts, and recommendations based on data summaries and other findings.

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Performs general administrative duties; assists in negotiating, creating, and administering agreements and contracts as assigned.

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Depending on assigned area, works on emergency response plans.

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Performs technical support and may be considered as a subject expert, depending on assigned area.

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Assists with special projects.

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Conducts community outreach activities as assigned.

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Analyzes various activities, fees, and resources for the Department through statistical data gathering.

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Provides customer service; improves operating results; and minimizes delays and conflicts.

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Performs other duties as assigned.


Qualifications:

Education and/or Experience:

Bachelor's degree in Business Administration or in a field related to assigned area; five (5) years performing analytical work in public administration along with experience working with computer software related to assigned area; or any equivalent combination of education, experience, and training which provides the knowledge and abilities necessary to perform the essential functions of the position.


Licensing, Certification, and Other Requirements:

Possess a valid Class D Arizona driver's license (or obtain within 30 days of hire).


Employee Core Beliefs

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are:
Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice.


Knowledge, Skill and Abilities:

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Knowledge of federal, state, and City rules, regulations, policies, procedures, codes, and ordinances related to assigned duties.

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Knowledge of agreements and contracts related to assigned area.

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Knowledge of computer programs (MS Word, Excel, PowerPoint).

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Knowledge of occupational hazards and worker safety precautions related to assigned department.

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Knowledge of infrastructure/capital improvement construction and improvement projects.

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Knowledge of budget process and procedures.

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Knowledge of job related computer software.

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Knowledge of research methods, documents sources, and research techniques.

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Skill in providing customer service.

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Skill in evaluating and developing improvements in operations, procedures, policies, and methods.

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Skill in communicating, both verbally and in writing.

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Skill in utilizing public relations techniques in responding to inquiries and complaints.

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Ability to establish and maintain effective working relationships with fellow employees, state/federal/City officials and the public.

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Ability to follow oral and written instructions.

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Ability to cordially respond to inquiries and concerns.


Physical Demands And Working Conditions:

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Work is performed in a standard City office environment.

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Duties require working evenings, weekends, and holidays, as needed.

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Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement.

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Clearly, concisely, and effectively communicates in person and over the telephone (and aviation radios depending on department).

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Work is
performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.



Successful candidate will receive a post-offer, pre-employment background screening to include:

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Drug screening

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Motor vehicle records check

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Criminal background screening





City of Prescott Contact Information

201 N. Montezuma Street, Suite 303

Prescott, AZ 86301

Email:
hr@prescott-az.gov

Website:
www.prescott-az.gov

Phone: 928-777-1347 / Fax: 928-777-1213



Major Benefits For Full-Time Regular Employees:
Paid time off; ten paid holidays and one floating holiday per year; employee and/or family health and life insurance; short term and long term disability; Arizona State Retirement and Social Security contributions; other optional benefits such as deferred compensation plans and additional life insurance. PROBATION: Each employee must satisfactorily serve an established probationary period. NOTE: When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.