Resident Bathing Room Tubs and Lifts

1 | P a g e REQUEST FOR PROPOSALS RESIDENT BATHING ROOM TUBS AND LIFTS ISSUED BY: Emmet County 200 Division Street Petoskey, MI 49770 RFP # EC-01-2023 #01 Release Date: January 24, 2023 2 | P a g e Emmet County Finance Department Suite G74 200 Division Street Petoskey, Michigan 49770 A. PROPOSAL REQUESTED Emmet County is soliciting proposals from health care equipment vendors to provide the County with medical grade bathing tubs and lifts. B. PROJECT BACKGROUND Bay Bluffs – Emmet County Medical Care Facility is a long-term care facility located at 750 East Main Street, Harbor Springs, MI 49740. The facility houses up to 120 residents and offers a variety of services and programs. Bay Bluffs is currently seeking a qualified vendor to provide two (2) bathing systems with lifts. ESTIMATED TIMELINE – RFP Released January 24, 2023 Deadline to Submit Written Questions February 13, 2023 @ 3:00 PM EST Response to Questions February 17, 2023 @ 3:00 PM EST Proposal Due Date & Public Bid Opening

– Admin Conf. Room February 23, 2023 @ 3:00 PM EST Project Review and Award Date Pending BOC Approval March 6, 2023 (tentative) *BOC = Board of Commissioners C. SCOPE OF WORK The purpose of this request for proposal is to invite prospective vendors to submit a proposal to supply two (2) replacement patient bathing & lift systems to Emmet County. System(s) must meet the needs of the clients and staff in the facility, be built for continuous heavy-duty use, be safe and simple to operate, ensure client safety while being lifted/transported, and minimize the chance of injury to staff while operating the equipment. Proposal must include deliver, assembly and connection fees. The Vendor shall provide the following related to this particular RFP: A. ARJO Rhapsody 2150 (or equivalent) equipped with Hydromassage, auto disinfection, dual shower handles, 3 level autofill, 400 lb. maximum patient weight, dimensions of 89”L x 38”W, white in color. B. ARJO Freedom Tub or equivalent, white in color. C. ARJO Alenti bath lift or equivalent D. ARJO Miranti Lift or equivalent with scale and power. 3 | P a g e Rhapsody Standard (or equivalent) Max safe working load (SWL) kg 500 kg Max safe working load (SWL) lb 1100 lb Maximum patient weight kg 182 kg Maximum patient weight lb 401 lb Total length mm 2270 mm Total length in 89,4 in Total width mm 970 mm Total width in 38 in ARJO Freedom Specifications (or equivalent) Max safe working load (SWL) kg 550 kg Max safe working load (SWL) lb 1213 lb Maximum patient weight kg 160 kg Maximum patient weight lb 353 lb Total weight kg 140 kg Total weight lb 308 lb Total length mm 1510 mm Total length in 59,5 in Total width mm 760 mm Total width in 29,75 in Min height from tub rim mm 1045 mm Min height from tub rim in 41,15 in Water consumption L 320 L Water consumption Gal 84 Gal Maximum static water pressure 6 bar Minimum operating pressure 1 bar 4 | P a g e Min height from tub rim mm 620 mm Min height from tub rim in 24 in Max height from tub rim mm 1120 mm Max height from tub rim in 44 in Water consumption L 235 L Water consumption Gal 62 Gal Filling time at 3bar (43.5 psi) 5 min Emptying time 4 min 30 sec Alenti Lift (or equivalent) Weight and dimensions Length mm 1010 mm Length in 39,75 in Width mm 640 mm Width in 25,25 in Weight kg 72 kg Weight lb 159 lb Total width (incl. side supports) mm 640 mm Total width (incl. side supports) in 25,25 in Lifting stroke (hydraulic) mm 590 mm Lifting stroke (hydraulic) in 23,25 in Safe Working Load kg 182 kg Safe Working Load lb 400 lb Total length of chassis mm 1010 mm Total length of chassis in 39,75 in Width of chassis (between legs) mm 478 mm 5 | P a g e Width of chassis (between legs) in 18,9 in Height of chassis mm 35 mm Height of chassis in 1,4 in Seat Height low position mm 470 mm Seat Height low position in 18,25 in Seat Height High position mm 1070 mm Seat Height High position in 42,12 in Turning Radius mm 1110 mm Turning radius in 43,75 in Electrical Protection class handset (electric) IPX7 Protection class trolley (electric) IPX4 Supply Voltage 24V DC Arjo Miranti lift (or equivalent) Weight and dimensions Length mm 1970 mm Length in 77,5 in Width mm 950 mm Width in 37,4 in Weight kg 103 kg Weight lb 227 lb Total width (incl. side supports) mm 930 mm Total width (incl. side supports) in 36,7 in Lifting stroke (hydraulic) mm 590 mm Lifting stroke (hydraulic) in 23,25 in Max Height mm 1065 mm 6 | P a g e Max Height in 41,9 in Low Height mm 475 mm Low Height in 18,75 in Safe Working Load kg 160 kg Safe Working Load lb 353 lb Total length of chassis mm 905 mm Total length of chassis in 35,6 in Width of chassis (between legs) mm 382 mm Width of chassis (between legs) in 15 in Height of chassis mm 30 mm Height of chassis in 1,25 in Backrest Max Height mm 1890 mm Backrest Max Height in 74,4 in Backrest Min Height mm 1300 mm Backrest Min Height in 51,12 in Turning Radius mm 1990 mm Turning radius in 78,5 in Electrical Protection class handset (electric) IPX7 Protection class trolley (electric) IPX4 Supply Voltage 24V DC The Vendor shall also provide the following as requested for all County RFPs: A. If applicable, provide continual or annual costs such as warranties or service contracts. B. Description of its invoicing process. Invoices should itemize line items by building location. C. An opportunity for Emmet County to complete a final inspection before acceptance of the work/ product. The Vendor will arrange for the return of all damaged or miss-shipped items. There will be no restocking fee 7 | P a g e for the return of items damaged or shipped by the vendor in error. All items returned will be credited to invoice within 14 days of receipt. D. Available financing options and terms. E. If applicable, no less than three (3) days of training to ensure adequate education of all personnel at the expense of the company providing the equipment to Emmet County. D. SUBMITTALS In responding to this RFP, the vendor accepts full responsibility to understand the RFP in its entirety, and in detail, including making any inquiries to Emmet County as necessary to gain such understanding. The County reserves the right to disqualify any vendor who demonstrates less than such understanding. Further, Emmet County reserves the right to determine, at its sole discretion, whether the vendor has demonstrated such understanding. That right extends to cancellation of award, if award has been made. Such disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to Emmet County. All information provided by Emmet County in this RFP is offered in good faith. Individual items are subject to change at any time. Emmet County makes no certification that any item is without error. Emmet County is not responsible or liable for any use of the information or for any claims asserted there from. The County intends to select a vendor in March. Submittals will be evaluated and ranked based on the following criteria: A. Quality of the item(s) to be supplied 25% of the evaluation; B. Pricing for the eligible goods 20% of the evaluation; C. Conformity with specifications and suitability to the requirements of Emmet County 30% of the evaluation; D. Warranty, service contracts, industry standards, references, and history of similar projects carried out and completed on-time with no cost over runs or increases incurred 15% of the evaluation; E. Past performance of vendor 10% of the evaluation. Bidders are required to submit their proposals in the format and order of the above listed evaluation criteria. Submittals should be on double-sided sheets with text no smaller than size 11 font on 8-1⁄2” x 11” paper. Proposals will be reviewed by an internal committee where quotes will be evaluated and ranked. The contract will be awarded to the responsible, responsive vendor whose proposal, conforming to this solicitation, will be most advantageous to Emmet County, price and any other factors considered. Emmet County reserves the right in its sole discretion to accept or reject any or all proposals, in whole or in part, without incurring any cost of liability whatsoever, and to waive informalities and minor irregularities in bids received. The County shall retain the RFP, and all related terms and conditions, exhibits and other attachments, in original form in any archival copy. Any modification of these, in the vendor’s submission, is grounds for immediate disqualification. E. REPRESENTATIONS AND CERTIFICATIONS Full name and address of the business with a short description of the business. Include a description of the following: A. Business organization B. Year established C. Federal ID number 8 | P a g e D. Michigan tax ID number E. The business’ legal formation (e.g. corporation, sole proprietor, etc.) F. State of incorporation, if applicable. G. List the location and address of the business’ office that will provide the equipment requested. F. REFERENCES RFP reviewers may solicit references from some or all client contacts provided with previous experience examples above. Please include three (3) references. G. COMPENSATION / FEES Identify all costs including expenses to be charged for delivering and/or installing the equipment. H. CONFLICT OF INTEREST Disclose any conflicts or perceived conflicts of interest. Identify what procedures your firm utilizes to identify and resolve conflicts of interest. I. INSTRUCTIONS FOR FIRMS: For your bid to qualify, you must submit three (3) hard copies in your SEALED BID no later than 3:00 p.m. on February 23, 2023 to: EMMET COUNTY FINANCE DEPARTMENT ATTN: Priscilla Meyer, Civil Counsel Office 200 DIVISION STREET, SUITE G70 PETOSKEY, MI 49770 1. Response to this RFP MUST be clearly marked RFP# EC-01-2023 #01 -- RESIDENT BATHING ROOM TUBS AND LIFTS . 2. Questions shall be submitted in writing to Assistant County Administrator Mike Keiser at mkeiser@emmetcounty.org no later than 3:00 p.m. on February 13, 2023: 3. This RFP, any addendums, and any potential questions and answers will be posted on the Emmet County website at https://www.emmetcounty.org/open-bids-rfps/. 4. The County reserves the right, in its sole discretion, to reject any and all proposals, or parts of any proposal, for any reason whatsoever and waive technicalities. 5. The County will only accept proposals that are responsive to the RFP and are prepared and submitted in compliance with the requirements set forth in this RFP. 6. Emmet County will not award any proposal to an individual or business having any outstanding amounts due from a prior Contract or business relationship with the County or who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses. No late submissions will be accepted. mailto:mkeiser@emmetcounty.org https://www.emmetcounty.org/open-bids-rfps/ 9 | P a g e IRAN LINKED BUSINESS CLAUSE The Respondent who is selected as Consultant shall certify to the County that neither it nor any of its successors, parent companies, subsidiaries, or companies under common ownership or control of the Consultant, are an “Iran Linked Business” engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, within the meaning of Michigan Public Act 517 of 2012. It is expressly understood and agreed that the Consultant shall not become an “Iran linked business” during the term of this Agreement. NOTE: IF A PERSON OR ENTITY FALSELY CERTIFIES THAT IT IS NOT AN IRAN LINKED BUSINESS AS DEFINED BY PUBLIC ACT 517 OF 2012, IT WILL BE RESPONSIBLE FOR CIVIL PENALTIES OF NOT MORE THAN $250,000.00 OR TWO TIMES THE AMOUNT OF THE CONTRACT FOR WHICH THE FALSE CERTIFICATION WAS MADE, WHICHEVER IS GREATER, PLUS COSTS OF INVESTIGATION AND REASONABLE ATTORNEY FEES INCURRED, AS MORE FULLY SET FORTH IN SECTION 5 OF ACT NO. 517, PUBLIC ACTS OF 2012. CERTIFICATION I hereby state that I have read, understand, and become thoroughly familiar with and understand the terms and scope of work contained in the RFP. I hereby state that all of the information I have provided is true, accurate and complete. I hereby state that I have authority to submit this RFP, which will become the basis for a binding contract if accepted by the Emmet County. I hereby state that this quote will remain valid for six (6) months from this certification date. Signature: _____________________________________________________________________________ Print Name: ___________________________________________________________________________ Title: _______________________________________________ Date: _____________________________ Company Name: _______________________________________________________________________ Address: ______________________________________________________________________________ ______________________________________________________________________________ Contact Name: _________________________________________________________________________ Office: ________________________________________ Cell: _____________________________