Portfolio Compliance Monitoring Services

PORTFOLIO COMPLIANCE MONITORING SERVICES Procurement/MinuteTraq #: 41870 Date to be opened: 9/11/2023 Issuing Department: Planning & Development QUESTIONS • Please direct questions related to the bidding process, how to fill out forms, and how to submit a bid (Pages 1-8) to the Purchasing Department. o Email: purchasing@providenceri.gov ▪ Please use the subject line “Solicitation Question” • Please direct questions relative to the Minority and Women’s Business Enterprise Program and the corresponding forms (Pages 9-13) to the MBE/WBE Outreach Director for the City of Providence, Grace Diaz o Email: gdiaz@providenceri.gov ▪ Please use subject line “MBE WBE Forms” • Please direct questions relative to the specifications outlined (beginning on page 14) to the issuing department’s subject matter expert: o Name: Emily Freedman o Title: Community Development Director

o Email Address: efreedman@providenceri.gov Pre-bid Conference Choose an item. Date of Pre-Bid Conference: 8/30/2023 Time: 10AM Other details (e.g. location, links, question submission deadline): Microsoft Teams Meeting (link below) Teams link: click here to join the meeting or request from efreedman@providenceri.gov. Meeting ID: 270 668 008 960 Passcode: qzB7kh mailto:purchasing@providenceri.gov mailto:gdiaz@providenceri.gov https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjRiMDIxODYtOWViMS00ODE5LWI5MjItODIzNmNmYzU4ZjZi%40thread.v2/0?context=%7b%22Tid%22%3a%22561baac9-45d8-4ace-90d5-f642ceb985af%22%2c%22Oid%22%3a%22093b0d00-e117-4fde-bacd-ec1bdf4b7f9f%22%7d Revised: 4/19/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 2 of 24 INSTRUCTIONS FOR SUBMISSION Bids may be submitted up to 2:15 P.M. on the above meeting date at the Department of the City Clerk. Room 311, City Hall. 25 Dorrance Street, Providence. At 2:15 P.M. all bids will be publicly opened and read at the Board of Contract Meeting in Conference Room 305, on the 3rd floor of City Hall. • Bidders must submit 2 copies of their bid in sealed envelopes or packages labeled with the captioned Item Description and the City Department to which the solicitation and bid are related and must include the company name and address on the envelope as well. (On page 1). • If required by the Department, please keep the original bid bond and check in only one of the envelopes. • Communications to the Board of Contract and Supply that are not competitive sealed bids (i.e. product information/samples) should have “NOT A BID” written on the envelope or wrapper. • Only use form versions and templates included in this solicitation. If you have an old version of a form do not recycle it for use in this bid. • The bid envelope and information relative to the bid must be addressed to: Board of Contract and Supply Department of the City Clerk – City Hall, Room 311 25 Dorrance Street