Inmate Clothing and Footwear - Correctional Facility

1 FISCAL SERVICES DEPARTMENT PURCHASING DIVISION Kent County Administration Building, 300 Monroe Avenue N.W., Grand Rapids, Michigan 49503-2289 Phone: (616) 632-7720 Fax: (616) 632 -7715 Email: purchasing@kentcountymi.gov SOLICITATION Solicitation Type Request for Quotation (RFQ) Solicitation Number 4732 Description Inmate Clothing and Footwear - Correctional Facility Date of Issuance 4/18/2022 Inquiries Deadline Date & Time (local) 4/28/2022, 2 PM Due Date & Time (local) 5/2/2022, 2 PM Buyer Name Underhill INTRODUCTION The Kent County Purchasing Division is soliciting quotations for inmate clothing and footwear for the Kent County Correctional Facility. SPECIFICATIONS See attached BID FORM for products, quantities, and sizes. BID FORM must be completed and submitted with vendor response. All items to come from one vendor. No partial bids. The products are intended for Correctional Facility use. Respondents

quality of product and warranty must be for this use. Material must be of comparable quality or higher as listed below. Kent County may require samples to verify product quality prior to award. Kent County reserves the right to reject bids of inferior product at its sole discretion. Preference is to have all items shipped at one time. If this is not possible, the maximum amount of allowable shipments is (3) three. All Deliveries shall be within 45 days of receipt of purchase order. Bidder must ship in no more than (3) shipments. FOB Destination 49503 Dimensions, if furnished, are for general reference only and should be verified by Respondents. Kent County will evaluate, award and contract for the goods and services in this solicitation in an efficient and timely manner. The solicitation will be awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the solicitation, is the lowest price. In no event will notification of award be more than thirty (30) days from the date of vendor submission. The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County Purchasing Division website are incorporated by reference into the solicitation. Le ~ KENT Wwe https://www.accesskent.com/RFPWorkbench/LoadPublicTableAction.action 2 INVITATION FOR BID/RFQ SUBMISSION Complete submissions must be received in the Kent County Purchasing Division no later than the due date/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be considered. The health and safety of the community is a top priority; therefore, Kent County Purchasing Division is shifting all Solicitations to electronic response only until further notice. Reponses may be submitted electronically by selecting the "Submit Online" icon on the Bid Opportunities page of the Kent County Purchasing Division's website. Respondent must include a complete proposal as one (1) non-password protected PDF document, unless otherwise designated by Kent County. Respondent shall submit the Response Form (Bid Form Submission Form) posted on the Bids Opportunities page of the Kent County Purchasing Divisions website unless otherwise attached to the Solicitation. Click the Submit Online icon to submit electronically. **Respondent must submit the BID FORM (2 pages) with response. The time required to upload a submission may vary. Respondent assumes all risks associated with electronic submission (including all possible technical issues) and deems the County and its service provider harmless and without fault regardless the reason. Successful electronic submissions are confirmed via Respondent's email. Respondent shall view the link in the confirmation email to determine accuracy prior to due date/time. Responses that deviate from the Solicitation specifications will only be considered if the deviations are clearly detailed and noted within the Response. In case of a dispute regarding the true intent and meaning of the specifications, the Countys interpretation will prevail. When a Solicitation states no alternates, no deviations are permitted. Kent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable offer for a period of sixty (60) days from the due date/time. In the event the notification of award is not made within sixty (60) days from the due date/time, the Respondent may withdraw or provide a written extension of their submission. Submissions may only be withdrawn by written request if the request is received before the due date/time. Withdrawals subsequent to opening shall be subject to Kent County Fiscal Policy Centralized Purchasing 5(i)(2). NO BID Please provide feedback if you are electing not to participate in this solicitation. https://www.accesskent.com/RFPWorkbench/LoadPublicTableAction.action https://www.accesskent.com/RFPWorkbench/LoadPublicTableAction.action https://www.accesskent.com/Departments/Purchasing/vendor.htm https://www.accesskent.com/Departments/Purchasing/vendor.htm https://kentcounty.sjc1.qualtrics.com/jfe/form/SV_23HnX1uQN1GSr9H BidForm4732 VendorName:___________________________________________________ Page|1of2 Line Qty UOM Item Color Size PriceperItem Extended Price 1 12 EA InmateShortSleeveShirts Tan XL $ $ 2 12 EA InmateShortSleeveShirts Tan 10XL 3 24 EA InmateShortSleeveShirts NavyBlue 6XL 4 12 EA InmateShortSleeveShirts ForestGreen 5XL 5 12 EA InmateShortSleeveShirts Orange&WhiteStripped 5XL 6 12 EA InmateShortSleeveShirts Orange&WhiteStripped 6XL 7 12 EA InmateShortSleeveShirts Orange&WhiteStripped 10XL 8 24 EA InmatePants Tan 2XL 9 24 EA InmatePants Tan 3XL 10 12 EA InmatePants Grey 5XL 11 36 EA InmatePants ForestGreen SM 12 36 EA InmatePants NavyBlue 5XL 13 24 EA InmatePants NavyBlue 10XL 14 12 EA InmatePants Black&WhiteStripCoverall XL 15 12 EA InmatePants Black&WhiteStripCoverall 3XL 16 24 EA InmatePants ForestGreen Coverall 4XL 17 24 EA InmatePants TrueRed Coverall LG 18 12 EA InmatePants TrueRed Coverall XL 19 12 EA InmatePants TrueRed Coverall 2XL 20 10 DZ LadiesPanties White 5 BidForm4732 Page|2of2 21 20 DZ LadiesPanties White 6 22 7 DZ LadiesPanties White 8 23 10 DZ LadiesPanties White 10 24 10 DZ LadiesPanties White 14 25 12 DZ MensBriefs White XL 26 10 DZ MensBriefs White 3XL 27 12 DZ EVASlideSandals Black MD(78) 28 9 DZ EVASlideSandals Black LG(910) 29 11 DZ EVASlideSandals Black XL(1112) 30 6 PR 6HeavyDutyLeatherWorkBootslace up,Nosteeltoe Brown 9 31 24 PR 6HeavyDutyLeatherWorkBootslace up,Nosteeltoe Brown 10 32 12 PR 6HeavyDutyLeatherWorkBootslace up,Nosteeltoe Brown 12 Totalforalllines: $ Noscreenprinting Shirt,Pant,andCoverallMaterial7.5ozorgreater(65%poly/35%combedcotton)industrialgradetwill WorkBootsHeavyDutyLeather,Skid,oilresistant,andnonmarkingoutsole.Rustresistantmetaleyelets.Cushionedinsole. PantiesandBriefsMaterial100%Cotton VendorName__________________________________________________________________________ RepresentativesName__________________________________________________________________ Signature_____________________________________________________________________________ Date_________________________________________________________________________________