Upgrade Communication System and Operability

PROCUREMENT JUSTIFICATION FORM (PJF) This form must accompany all contract requests and sole source requisitions (ROS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services intranet site (Forms page) for additional instructions. I. . PART I: OVERVIEW Department Office/Division/Program: Judicial Marshal Office Department Contract Administrator or Ted Ross - Marshal Grant Coordinator: (If applicable) Department Reference #: .. Amount: I$ 16 963 19 Advantage CT/ RQS. I(Contract/Amendment/Grant) : CONTRACT Proposed Start Date: 8/15/2022 Original Start Date: .AMENDMENT Previous End Date: #: Proposed End Date: Effective Date: New End Date: 9/15/2022 I Project Start Date: Grant Start Date: I 3RANT- Project End Date: Grant End

Date: Vendor/Provider/Grantee Name, Radio Communications Mgmt., INC., 158 Rand Road, Portland, City, State: Maine, 04102 Brief Description of Upgrade Communication system and operability @ CJC - Augusta Goods/Services/Grant: A. Competitive Process. G. Grant B. Amendment H. State Statute/ Agency Directed [gJ C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization REV 11/18/2021 Page 1 of 3 20220802*0168 DocuSign Envelope ID: CD0B2985-B410-4A99-AED8-331F97F533F5 PART Il: JUSTIFICATION FOR VENDOR SELECTION Procurement Justification Form (PJF) Please respond to ALL of the questions in the following sections. PART Ill: SUPPLEMENTAL INFORMATION . . 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. It was discovered during operational duties that there were dead spots within the building making it impossible to communicate between Marshals and the Communication. This is especially concerning in times of an emergency, where response is vital. The installation (quote) of a repeater will enhance and address the issues of communication for day-to-day operations and emergencies in those identified areas. 2: Provide a brief justification for the selected vendor to supplement.the response in Part II. Reference the RFP number, if applicable. This vendor is servicing and providing all of our current communications systems throughout the CJC and all similar systems in the State Court facilities .. The vendor was originally selected during the competitive bid process and has served in this capacity since this point due to the uniqueness of the system(s) involved. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. These rates are fair and reasonable due to a quote being provided (attached) which is an industry standard we see typically when requesting quotesfor similar items and installation. Fund_ing was/is utilized through curren!budgetl116ni'es realloca\ed. ''. >i; ' , . . . ' i . .... . . . . . ' ' . ;- . 4. Describe the plan for future competition for the goods or services. With competition limited to vendors many miles away and the inability to provide statewide service, It is unknown at this time what viable vendors will be available in the future. . PART IV: AMERICAN RESCUE PLAN ACT (ARPA)/ MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? Yes - if Yes, please attach the approved Business Case(s). IZl No - If No, proceed to Part V. The signatres below indicate approval of this procurement request.. Signature of requesting Department's Commissioner (or designee): Typed Name: Date: Page 2 of 3 ,. DocuSign Envelope ID: CD0B2985-B410-4A99-AED8-331F97F533F5 F f2f(22 ee aa Procurement Justification Form (PJF) Signature of OAFS Procurement Official: .Typed Name:. I Date;/ Page 3 of 3 DocuSign Envelope ID: CD0B2985-B410-4A99-AED8-331F97F533F5 8/4/2022Joseph Zrioka mois AdAIADINADA el Ariole EA813178102243C...