Application for Clearing House Bank Depository

P:/Forms/Disclaimer Forms/Specs Download Request Montgomery County Specification Download Acknowledgement Request for Proposal Application for Clearing House Project #23-01 Bank & Participating Bank VENDORS MUST IMMEDIATELY RETURN THIS FORM BY EMAIL: purchasing@mctx.org Vendor Responsibilities o Vendors must download and complete any addenda o Vendors must submit responses in accordance with requirements stated on cover of document o Vendor must submit 1295 form with Bid/Proposal Detailed information regarding 1295 can be found under item 2.14 in the attached Terms and Conditions. Texas Ethics Commission website for 1295: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm For completing the 1295: Contract ID: 4041 Description: Project #23-01 Montgomery County will not be responsible for inaccurate or incomplete

specifications and/or addenda pertaining to any bid/proposal that is received electronically. Legal Name of Contracting Company Contact Person Complete Mailing Address Telephone Number Email Address Signature Date KBXAS gy s ap E OP Comers S THUY mailto:purchasing@mctx.org https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm GILBERT D. JALOMO, JR., CPPB OFFICE OF COUNTY PURCHASING AGENT 501 N. Thompson MONTGOMERY COUNTY 936.539.7980 Suite 405 FAX: 936.760.6976 Conroe, Texas 77301 Www. mctx.org January 11, 2023 REQUEST FOR PROPOSAL Sealed proposals (1) one original and (1) one electronic copy on a flash drive will be received in the Office of the Montgomery County Purchasing Agent, Attn: Gilbert D. Jalomo, Jr., CPPB, 501 N. Thompson, Suite 405, Conroe, Texas 77301 until 2:00 p.m., February 15, 2023. PROJECT #23-01 APPLICATION FOR CLEARING HOUSE BANK DEPOSITORY AND PARTICIPATING BANK Prospective vendors may obtain specifications from the Office of Montgomery County Purchasing Agent, 501 N. Thompson, Suite 405, Conroe, Texas 77301, and any time after 8:00 a.m. on January 11, 2023. Specifications are also available via download at the Purchasing website: www.mcetx.org. All proposals shall be submitted on the basis of unit pricing as provided in the proposal specifications. Payment to successful proposer shall be net thirty (30) days after receipt of products, materials, services or invoices, whichever is later unless otherwise stated in specifications. The right is reserved, as the interest of Montgomery County Commissioners Court may require rejecting any one or all proposals and to waive any informality in responses received. All responses received after the above-designated closing time will be returned unopened. As a good faith guarantee, that if accepted as County Depository, the selected firm will execute the required bond, responses to this proposal shall be accompanied by a certified check for one million, fifty five thousand, and sixty two dollars and twenty one cents ($1,055,062.21). Said amount being at least one-half percent of the Countys revenue for the preceding year, payable to Montgomery County. Montgomery County is an Affirmative Action/Equal Opportunity Employer. Vendors are responsible for monitoring the Purchasing Department website at www.mctx.org for any Addenda, which may be issued. For questions relating to the specifications or the submission of this proposal, contact Kelly Vidal, CPPO, CPPB, NIGP-CPP, Assistant County Purchasing Agent, via email at Kelly. Vidal@mctx.org or call 936.760.6905. Kelly Vidal, CPPO, CPPB, NIGP-CPP Assistance County Purchasing Agent PROPOSAL PACKAGE CHECK LIST Only items marked with an X are applicable to this bid. Proposers should review the package thoroughly. If additional information is needed, contact Montgomery County Purchasing Dept at 936-539-7980. Proposer must check each task as it is completed. Include this form with the appropriate proposal documents. Required Required X BID FORMS Must be completed and signed in ink. Failure to do so may cause Bids to be rejected. X GENERAL REQUIREMENTS AND TERMS Bidder should be familiar with all General Requirements and Terms. X Contract CERTIFIED CHECK in the amount of $1,055,062.21 per solicitation requirement. X Acknowledgement X References Verification X SUBMITTING PROCEDURE Company Name Project Number Opening Date Project Title X Certification Regarding Lobbying X Certification Regarding Government-Wide Debarment and Suspension (nonprocurement) X Disclosure of Interested Parties (Form 1295) X Vendor Information Sheet Ethics Training Completed and Certificate of Completion included with bid response. Conflict Of Interest Questionnaire (CIQ) must be included in bid response X W-9 Submittal X Bidder/Offeror Self Certification X Israel Boycott Statement AFTER AWARD IS MADE, THE FOLLOWING DOCUMENTS MUST BE PROVIDED Check if you are prepared to provide these after award, as required. Required Required TEST REPORTS SAFETY DATA SHEETS PERFORMANCE BOND REQUIREMENTS This Bond applies to bids that exceed $100,000 as stated in the Montgomery County Terms and Conditions. PAYMENT BOND REQUIREMENTS This Bond applies to bids that exceed $25,000 as stated in the Montgomery County Terms and Conditions. INSURANCE INFORMATION Required Required X WORKERS COMPENSATION Check if you are prepared to provide this after award, as required, if applicable. ACTIVE VENDOR Check here only if your company has conducted business with Montgomery County within the past year; AND all current insurance certificates are on file at this time. X GENERAL LIABILITY AND AUTO Check if you are prepared to provide this after award, as required, if applicable. It is the proposers responsibility to be thoroughly familiar with all Proposal Requirements and Specifications. * X X *click on link to complete training X X https://www.mctx.org/departments/departments_d_-_f/ethics_commission/online_training.php https://www.mctx.org/departments/departments_d_-_f/ethics_commission/online_training.php MONTGOMERY COUNTY REQUEST FOR PROPOSAL FOR Application for Clearing House Bank Depository and Participating Bank It is the intent of Montgomery County to enter into a contract with a selected bank that will be designated as the County Depository Bank for County funds, including but not limited to direct deposits from State agencies, the funds held by the Montgomery County Clerk, the funds held by the Montgomery County Sheriffs Office, the funds collected by the Montgomery County Justices of the Peace and the funds collected by the Montgomery County Tax Assessor-Collector. 1. PROPOSAL CONTACT This RFP is issued by the County Purchasing Agent on behalf of Montgomery County, Texas. Thus, responses should be directed to the Purchasing Agent as outlined below. Respondents are specifically directed NOT to contact any County personnel for meetings, conferences or technical discussions that are related to this RFP other than specified herein. Unauthorized contact of any County personnel will likely be cause for rejection of the Respondents proposal. All communications regarding the RFP shall be directed to the Countys Proposal Contact. Communications with the Proposal Contact is permitted via email, facsimile or written correspondence. PROPOSAL CONTACT: Kelly Vidal, CPPO, CPPB, NIGP-CPP Assistant Purchasing Agent Re: Project# 23-01 501 N. Thompson, Suite 405 Conroe, TX 77301 email to:Kelly.vidal@mctx.org and to: Melanie.tadlock@mctx.org 1. SUBMISSION REQUIREMENTS 1.1. Questions concerning this RFP must be submitted in writing to Kelly Vidal, Assistant Purchasing Agent, 501 N. Thompson, Suite 405, Conroe, Texas 77301, Kelly.vidal@mctx.org. Responses to questions will be issued in writing only, verbal questions and responses will not be considered. Deadline for submission of questions and/or clarification is February 1, 2023 at 2:00 p.m. (CST) Requests received after the deadline will not be responded to due to the time constraints of this Proposal process. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 2 1.2. To facilitate evaluation of proposals, one (1) original, and one (1) electronic response on flash drive. Flash drive must contain only one (1) file in PDF format and must match the original and copies of the response identically. Failure to provide proper electronic response may be cause for disqualification. 1.3. Confidential information is to be placed in a separate envelope denoted as confidential. 1.4. Proposal shall be submitted to the address shown below. Proposal shall be signed in ink, by a person having the authority to bind the firm in a contract. Montgomery County Purchasing Agents Office Re: Project Number 23-01, RFP-Application for Clearing House Bank Depository and Participating Bank 501 N. Thompson, Suite 405 Conroe, TX 77301 1.5. Respondents may submit their proposal any time prior to the Opening Date and time. The Respondents name and address as well as a distinct reference to the Project Number above shall be marked clearly on the submission. All proposals are time-stamped upon receipt and are securely kept, unopened, until the Opening Date. No responsibility will attach to the County, or any official or employee thereof, for the pre-opening of, post- opening of, or the failure to open a proposal not properly addressed and identified. No oral, telegraphic, telephonic, or facsimile proposals will be considered. 1.6. Proposals may be modified or withdrawn prior to the established opening date by delivering written notice to the proposal contact. Any alteration made prior to opening date and time shall be initialed by the signer of the proposal, guaranteeing authenticity. 1.7. Proposals time-stamped after the due date and time will not be considered and will be returned to the Vendor unopened. Regardless of the method used for delivery, respondents shall be wholly responsible for the timely delivery of submitted proposals. 1.8. The Respondents name and address shall be clearly marked on all copies of the proposal. 1.9. Responses to this proposal shall be accompanied by a certified check for 1,055,062.21, said amount being at least one-half percent of the Countys revenue for the preceding year, payable to Montgomery County. 1.10. Following the selection of the depositories, the certified check submitted by the selected applicant(s) shall be returned when the applicant executes and files a depository bond that is approved by the Commissioners Court. 1.11. The depository must file a bond or other security as approved by Commissioners Court within fifteen (15) days of notification to selected applicant. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 3 1.12. The certified check or cashiers check that accompanies an application is a good-faith guarantee on the part of the applicant that if accepted as a county depository it will execute the bond required under Local Government Code Chapter 116. If a bank is selected as a depository and does not provide the bond, the county shall retain the amount of the check as liquidated damages, and the county judge shall re-advertise for applications to obtain a depository for the county. 1.13. The certified check(s) submitted by any rejected applicants shall be returned immediately after selection of a depository has been made. 1.14. The respondent(s) shall furnish Montgomery County with any additional information, which may be required. Any proposal submitted without all of the requested information may be considered non-responsive. 1.15. Montgomery County reserves the right to conduct interviews regarding any proposal submitted prior to selection. 1.16. No proposal may be withdrawn within the first ninety (90) calendar days after opening, without the permission of Montgomery County. 1.17. The County reserves the right to reject any and/or all proposal received and to waive any non-material irregularities or information in the application and reserves the right to seek new proposals if found to be in the best interest of the County. 1.18. Montgomery County reserves the right to award this project to more than one (1) vendor as separate contracts or to one (1) vendor with combined services. 1.19. Upon acceptance and approval by Commissioners Court, this proposal and its contents, become part of the contract between Montgomery County and the selected vendor for the period designated. 1.20. If applicable, contracts will not be awarded to any party that has been debarred, suspended, excluded or is ineligible for participation in federal assistance programs. 1.21. If applicable, in the event an awarded party or their subcontractor(s) become debarred, suspended excluded or become ineligible for participation in federal assistance programs after award of contract, the awarded contract shall be cancelled without notice. 1.22. It is the responsibility of the respondents to monitor the Purchasing website at: https://mctx.org/departments/departments_l_-_p/purchasing/bid_proposal_opening_date.php for any addenda, that may be issued, pertaining to this project. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 4 2. TENTATIVE SCHEDULE OF EVENTS 2.1. Release of RFP: Wednesday, January 11, 2023 2.2. Deadline for Questions: Wednesday, February 1, 2023 2.3. Submission Due Date: Wednesday, February 15, 2023 at 2:00 p.m. 3. PROPRIETARY INFORMATION 3.1. If a proposal response includes any proprietary data or information that the respondent does not want disclosed to the public, such data or information must be clearly identified on every page on which it is found. Data or information so identified will be used by Montgomery County officials and representative solely for the purpose of evaluating proposals and conducting contract negotiations. 4. INCURRED COSTS 4.1. Those submitting proposals do so entirely at their expense. There is no expressed or implied obligation by the County to reimburse any individual or firm for any costs incurred in preparing or submitting proposals, for providing additional information when requested by the County or for participating in any selection interviews, including discovery (pre-contract negotiations) and contract negotiations. 5. ACCEPTANCE 5.1. Submission of any Proposal indicates a Respondents acceptance of the conditions contained in this Proposal unless clearly and specifically noted otherwise in their proposal. 5.2. Furthermore, the County is not bound to accept a proposal on the basis of lowest price, and further, the County has the sole discretion and reserves the right to cancel this Proposal, to reject any and all Proposals, to waive any and all informalities and or irregularities, or to re-advertise with either the identical or revised specifications, it is deemed to be in the Countys best interests. The County reserves the right to accept or reject any or all of the items in the Proposal, and to award the contract in whole or in part and/or negotiate any or all items with individual Respondents if it is deemed in the Countys best interests. 5.3. Although Montgomery County desires to negotiate toward a contract with a selected Respondent, the Commissioners Court may award the contract on the basis of the initial proposals received, without discussions. Therefore, each initial proposal should contain the Respondents best terms. 6. INTERPRETATIONS, DISCREPANCIES AND OMISSIONS 6.1. It is incumbent upon each potential Vendor to carefully examine these specification, terms and conditions. Should any potential Respondent find discrepancies, omissions or ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 5 ambiguities in this Proposal, the Respondent shall, at once, request, in writing, an interpretation from the Countys Proposal Contact. Any inquiries, suggestions or requests concerning interpretation, clarification or additional information shall be made in writing via e-mail only to the Countys Proposal Contact, as specified herein. 7. RETENTION OF RESPONDENT MATERIAL 7.1. The County reserves the right to retain all proposals regardless of which response is selected. All proposals and enclosed documents become the property of the County. 8. CERTIFICATE OF INDEPENDENT PRICE DETERMINATION By submission of a proposal, each Vendor certifies that in connection with this procurement: 8.1. The prices in this proposal have been arrived at independently, without consultation, communication or agreement with any other Respondent; with any competitor; or with any County employee(s) or consultant(s) for the purpose of restricting competition on any matter relating to this Proposal. 8.2. Unless otherwise required by law, the prices which have been quoted in this Proposal have not been knowingly disclosed by the Respondent and will not knowingly be disclosed by the Respondent prior to award directly or indirectly to any other Respondent or to any competitor; and; 8.3. No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition. 9. CONFIDENTIAL MATTERS 9.1. All data and information gathered by the Respondent and its agents, including this Proposal and all reports, recommendations, specifications and data shall be treated by the Respondent and its agents as confidential. The Respondent and its agents shall not disclose or communicate the aforesaid matters to a third party or use them in advertising, publicity, propaganda and/or in another job or jobs, unless written consent is obtained from the County. 9.2. Proposal will only be publicly received and acknowledged only so as to avoid disclosure of the contents to competing Vendors and kept secret during negotiation. However, all proposals shall be open for public inspection after the contract is awarded. Trade secrets and any material that is considered confidential information contained in the Proposal and identified by the Respondent as such, will be treated as confidential to the extent allowable under the Texas Public Information Act. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 6 NOTE: ANY MATERIAL REQUESTED TO BE CONSIDERED AS CONFIDENTIAL IN NATURE MUST BE PLACED IN A SEPARATE ENVELOPE CLEARLY MARKED CONFIDENTIAL; PROVIDED, SUCH MATERIAL WILL BE TREATED AS CONFIDENTIAL BY MONTGOMERY COUNTY ONLY TO THE EXTENT ALLOWABLE IN THE COVERNMENT CODE, CHAPTER 552 OF THE PUBLIC INFORMATION ACT AND EXCEPT WHERE REQUIRED BY A COURT WITH COMPETENT JURISDICTION TO RELEASE INFORMATION. IF ITEMS ARE NOT PLACED IN AN ENVELOPE AND MARKED CONFIDENTIAL, MONTGOMERY COUNTY WILL NOT BE LIABLE FOR DISCLOSING THE INFORMATION. 10. LIMITS OF SUB-RESPONDENTS 10.1. The County has approval rights over the use and/or removal of all subcontractors and/or vendors. Respondents shall identify all sub-respondents in their Proposal and these subcontractors shall conform to all County policies. 10.2. Any dispute between the Respondent and subcontractor(s), including any payment dispute, will be promptly remedied by the Vendor. Failure to promptly remedy or to make prompt payment to sub-respondent may result in withholding of funds from the Vendor by the County for any payments owed to the subcontractor. 11. JURISDICTION, VENUE, CHOICE OF LAW 11.1. This Proposal and any contract resulting there from shall be governed by and construed according to the laws of the State of Texas. Should any portion of any contract be in conflict with the laws of the State of Texas, the state laws shall invalidate only that portion. The remaining portion of the contract(s) shall remain in effect. Any lawsuit shall be governed by Texas law and Montgomery County, Texas shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Proposal process and resulting Agreements. 12. COMPANY BACKGROUND 12.1. Experience, Expertise and Qualifications: Respondents Resume Provide a detailed description of Respondents experience within the last five (5) years, including: Any and all names used to provide (service requested). Include the following information: Areas served Credentials, licenses and abilities of Respondent Provide criteria and procedures used in hiring, training and monitoring staff ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 7 12.2. Proposed Organizational Charts and Staffing: Provide an organizational chart that describes the Respondents overall organization. Describe management structure, sufficiency of resources and rationalization for allocation of resources. 12.3. Staff Resumes: Respondent shall provide resumes of all owners and technical managerial personnel who will be assigned to the project in the event of an award, including a description of anticipated roles in the project. All resumes must clearly indicate skills that commensurate with the technical and professional requirements of this RFP. Information on related experience, education and knowledge should include a delineation of work on specific projects, which relate to the Countys requirements. You do NOT need to include the number of line staff unless they have decision-making authority in the performance of their duties. 12.4. Government Contracts: Provide a list of similar Government contracts and include type of contracted services, length of contract, performance outcomes and compliance issues. Please explain if Respondent or any of its officers are presently the target or subject of any investigation, accusation or charges by any Federal, State or Local Law Enforcement, Licensing or Certification Body. 12.5. Fiscal: Provide the following information for the last three (3) fiscal years: Audited financial statements with applicable notes; Independent Auditors Report on Compliance and Internal Control over Financial Report based on an Audit of the Financial Statements in Accordance with Government Account Standards; Independent Auditors Statement of Findings and Questioned Costs. If Respondent has not had an audit conducted for the past three (3) fiscal years, Respondent shall provide the following: Statement of Financial Position (Balance Sheet); Statement of Activities (Income Statement); Statement of Cash Flows 13. INSURANCE Respondents must submit current Certificates of Insurance indicating coverages in the amounts stated below. In lieu of submitting a Certificate of Insurance, Respondent may submit a notarized, statement from an Insurance Company, authorized to conduct business in the State of Texas, and acceptable to Montgomery County, guaranteeing the issuance of an insurance policy, with the coverage stated below, to the contractor named therein, if ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 8 successful, upon award of this Contract. Failure to provide current insurance certificate or notarized statement may result in disqualification of submission. 13.1. WORKERS COMPENSATION STATUTORY EMPLOYERS LIABILITY $1,000,000 E.L. Each Accident $1,000,000 E.L. Each Employee $1,000,000 E.L. Disease Policy Limit Montgomery County requests that the Proposer maintain in force such insurance as will protect themselves and the County from claims which may arise out of, or result from the execution of, the work, whether such execution be by themselves, their employees, sub proposers or by anyone for whose acts they be liable for. 14. ADDITIONAL CRITERIA 14.1. Site Visit: County may conduct a site visit of the two (2) highest evaluated firms to ensure proposed solution is operational. 14.2. Value Added Services: Please list any additional value added features or services that may benefit Montgomery County. Categorized as Cost to County or No Cost to County. Any associated fees or charges to the County, must be identified in the Respondents response. 15. EVALUATION CRITERIA 15.1. In order to facilitate the analysis of responses to this Proposal, Respondents are required to prepare their proposals in accordance with the instructions outlined in this part. Proposals should be prepared as simply as possible and provide a straightforward, concise description of the Respondents capabilities to satisfy the requirements of the Proposal. Emphasis should be concentrated on accuracy, completeness and clarity of content. All parts, pages, figures and tables should be numbered and clearly labeled. 1. Respondents are required to follow the outline below when preparing their proposals: Tab Title Title Page Table of Contents Executive Summary 1. Application 2. Qualifications, Experience and Financial Stability 3. References 4. Price 5. Value Added Features and Services 6. Required Forms ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 9 2. Include any exceptions to the Proposal requirements in the applicable section. 3. Executive Summary This part of the response to the Proposal should be limited to a brief narrative highlighting the Respondents proposal. This section should not include cost quotations. Note that the executive summary should identify the primary contacts for the Respondent. 4. Respondents will be evaluated utilizing the factors as weighted below: Tab 1 Application (Maximum 25 points): The Evaluation Committee will review the application for completeness and inclusion of all required statements and certified check. Tab 2 Qualifications, Experience and Financial Stability (Maximum 25 points): Included in this criterion of the evaluation will be: a) Location of bank. b) Current and recent history of past performance by the Respondent of a similar nature to the performance offered in response to the RFP; c) The apparent capabilities of the Respondent to perform well in the execution of its obligations under a contract with the County as evidenced by its favorable terms and conditions for the handling of the County funds. Tab 3 References (Maximum 20 points): Provide a minimum of five (5) references for similar services for local government entities and/or other entities within the last three (3) years. Provide all pertinent information regarding current references. Tab 4 Price (Maximum 20 points): The stated lump sum grand total from fee worksheets for full performance in meeting the requirements of the RFP will be a major consideration under this category. In further reviewing price, the Evaluation Committee may also refer to the line item information provided. Tab 5 Additional Offerings (Maximum 5 points): Features and services available, which will add value to our relationship with Respondent and services they propose. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 10 Tab 6 Required Forms (Maximum 5 points): Overall Completeness of Proposal, Proof of Insurance, completed respondent forms. 5. Any exceptions to the Proposal requirements shall be identified in the applicable section. 16. EVALUATION PROCESS 16.1. After the proposals are received, the evaluation team shall evaluate each proposal that was timely submitted and the evaluation shall be based on the criteria listed in the proposal. Selection committee members will conduct a quantitative evaluation according to a numerical ranking system and a qualitative evaluation for overall proposal content and its conformance to requirements. The entire evaluation committee will then meet to discuss the strong and weak points of each proposal to assure that it has been evaluated fairly, impartially and comprehensively. Following this initial evaluation, the evaluation team may recommend a contract award without further discussion with Contractor(s); or the firms submitting the top rated proposals may be asked to make an oral presentation to the evaluation team for the purpose of further clarification and evaluation of the proposals. 16.2. If oral presentation is scheduled, the representatives of the firm assigned to the account must be present at the interview. During the interview portion of the meeting, the evaluation team shall advise the Respondent of deficiencies in the proposal, if any, and shall allow the Respondent to satisfy the requirements, questions or concerns by submitting a final offer. The Respondent may choose not to modify their proposal and may inform Montgomery County that the offer is firm and final. 16.3. The evaluation team shall not disclose any information included in a Respondents proposal to another firm during the RFP process and shall not disclose any information for the purpose of bringing one firms proposal up to that of a competitors proposal. 16.4. After final offers are received, the evaluation team shall re-evaluate each of the final offers, including those deemed final at the interview. The final offers shall be evaluated on the same criteria used in the first evaluation. 16.5. Montgomery County reserves the right to reject any and all proposals received for any reason that would be to the benefit of Montgomery County. 16.6. All proposals submitted are to be valid for a period of ninety (90) days. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 11 17. AWARD 17.1. The County will select the respondent whose proposal is the highest evaluated and responsible for the County. Contractual commitments are contingent upon the availability of funds, as evidenced by the issuance of a purchase order. All contracts are subject to the approval of the Countys legal counsel and Commissioners Court prior to execution. Once awarded, the contract will be the final expression of the agreement between the parties and may not be altered, changed or amended except by mutual agreement, in writing. 18. CONTRACTUAL OBLIGATIONS 18.1. This Request for Proposals, response and associated documentation, and negotiations and final contract, when properly accepted by Montgomery County, shall constitute a contract equally binding between the Contractor and Montgomery County. 19. TERM 19.1. The contract resulting from this RFP will have an initial period beginning May 13, 2023 and will continue for a four-year term ending May 12, 2027. The four- year contract shall allow the county to establish, based on negotiations with the bank, new interest rates and financial terms of the contract that will take effect during the final two years of the four-year contract. 20. RENEWAL OPTION 20.1. On the expiration of the four-year contract, the contract may be renewed for two years under terms negotiated by the Commissioners Court. Any renewal of this contract shall be subject to, and in compliance with, the requirements of Section 116.021 of the Texas Government Code. Cancellation Notice: If problems arise and/or services provided are not to the satisfaction of the County during the term of the contract, Montgomery County, Texas reserves the right to cancel the contract at any time. If this is necessary, the contract will expire thirty (30) days from the date of the letter of notice to terminate. 21. ADDITIONAL PROPOSAL SUBMISSION INFORMATION 21.1. Responses to this proposal shall be accompanied by a certified check for one million, fifty five thousand, sixty-two dollars and twenty one cents($1,055,062.21). Said amount being at least one-half percent of the Countys revenue for the preceding year, payable to Montgomery County. 21.2. Following the selection of the depositories, the certified check submitted by the applicants so selected shall be returned to the applicants following: ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 12 1. Execution and filing of the surety bond and/or a Federal Home Loan Bank Letter of Credit of an appropriate amount referred to in the following paragraph, and 2. Approval thereof by the Commissioners Court and acceptance of the Federal Home Loan Bank Letter of Credit by the County. 3. If a bank is selected as a depository and does not provide the bond and/or Federal Home Loan Bank Letter of Credit, the County shall retain the amount of the check as liquidated damages, and the County shall re-advertise for applications, if necessary, to obtain a depository for the County. 4. The certified check(s) submitted by applicants not selected as depository shall be returned immediately following selection of the depository. MONTGOMERY COUNTY, TEXAS APPLICATION FOR CLEARING HOUSE BANK DEPOSITORY AND PARTICIPATING BANK TABLE OF CONTENTS 22. GENERAL INFORMATION 22.1 Purpose 22.2 Application 22.3 Security 23. BANKING SERVICE REQUIREMENTS 23.1 Description of Accounts 23.2 General Services 23.3 Specific Services 23.4 Payment for Services 23.5 Overdrafts 23.6 Investment Services 23.7 Interest Earnings 23.8 Collateral 23.9 Additional Offerings 24. APPLICATIONS 24.1 Depository Application Clearing House Bank Depository and/or Participating Bank 24.2 Secretarys Certificate of Adoption of Resolutions by Board of Directors 24.3 Montgomery County Depository Required Information 24.4 County Depository Application Statement of Condition 24.5 Joint Request of Depositor and Depository for Surrender of Securities 24.6 Fee Worksheets ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 13 The following Appendixes are attached for reference only: Appendix I List of Bank Accounts to be covered I-A County Clerk Registry and Trust Accounts I-B District Clerk Registry and Fee Accounts Appendix II Description of the four (4) largest accounts Appendix III Montgomery County Investment Policy Appendix IV Historical Balances from Current Banking Institutions and Account Analysis Statements 22. GENERAL INFORMATION NOTICE: The selection of County Depositories and the terms of depository contract are governed by Texas Local Government Code, Chapters 116, 117 and 131 as amended. 22.1. PURPOSE: The County intends to designate two separate types of depositories. 1. Clearinghouse Depository the bank which will provide general banking services for one or more accounts, to include but not limited to, the General Fund, Payroll Fund, Jury Fund and the County Treasurers Fund. 2. Participating Depository Bank(s) the bank(s) which will provide general banking services for one or more accounts, excluding the General Fund, Payroll Fund, Jury Fund and the County Treasurers Fund. Banking services are defined as: establishment of interest and/or non-interest bearing demand deposit accounts, holding of time deposits, and any other service as listed in Selection III (Banking Service Requirements) of the application. 22.2. APPLICATION: Application for designation as any depository bank shall be on the form titled Depository Application accompanying these specifications. No alteration shall be made to the form other than such as contemplated on the face of the form. Each form is to be completed in its entirety. Each application shall state the amount of paid-up capital stock and permanent surplus and accompanied by: a statement showing the financial condition of the bank on the date of the application, and most recent quarterly call report (Scheduled RC only), and the most recent annual financial reports to shareholders for the past two (2) years. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 14 The successful applicant will be required to continue, during the term of the depository contract, to furnish, the County Judge, the County Auditor and the County Treasurer updated issues of: each quarterly call report (Schedule RC only), and quarterly and annual financial reports to the shareholders in a timely manner. To be considered as a depository bank for Montgomery County, Texas, the bank must be a Federal or Texas chartered bank located within Montgomery County, Texas. 22.3. SECURITY: Within fifteen (15) days after the selection of the depositories, the banks so selected shall quality as the depository by providing security for the funds to be deposited by the County with the bank. The depository may secure these funds, at the option of the Commissioners Court as provided by law. The banks selected with execute within the time prescribed by law: 1. A Federal Home Loan Bank Irrevocable Standby Letter of Credit in favor of the named beneficiary, Montgomery County Texas for any sum or sums not exceeding in total U.S. $450,000,000.00 on the account of the member. 2. Personal bond; surety bond; bonds, notes, and other securities; first mortgages on real property; real property; certificates of deposit; or a combination of these methods, as provided by Local Government Code Chapter 116, or 3. Investment securities or interests in them as provided by Chapter 726, Acts of the 67th Legislature, Regular Session, 1981 (Article 2529b-1, Vernons Texas Civil Statutes). Acts 1987, 70th Leg., ch.149, Sec. 1, eff. Sept. 1, 1987. Amended by Acts 1989, 71st leg., ch. 1, Sec. 15(b), eff. Aug. 28, 1989; Acts 1991, 72nd Leg., ch. 527, Sec. 7, eff. Sept. 1, 1991. If at any time the aggregate market value of Collateral held by the Custodian is less than the Required Collateral Value, Bank shall promptly upon learning of such circumstances, and without further action by Depositor, deposit with Custodian sufficient additional collateral of the type specified in Section 1. If ever the funds in any County Depository is in excess of the amount of the Federal Home Loan Bank Irrevocable Standby Letter of Credit, such depository shall immediately pledge additional securities in an amount sufficient to secure the increased deposits. If an applicant for any depository designation desires to limit the amount of the securities to be pledged, it may do so by limiting in its application the total maximum amount of deposit that will be accepted. When County funds in a depository are reduced below the amount of the Federal Home Loan Bank Irrevocable Standby Letter of Credit, such depository may withdraw such excess with the prior approval of Montgomery County Commissioners Court. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 15 Pledged securities shall be in an amount and of the kind prescribed by law under Texas Local Government Code Chapters 116, 117 and 131 and must be acceptable to Montgomery County. The following securities are acceptable with prior approval from the Montgomery County Commissioners Court: US Treasury Notes US Treasury Bills Federal Farm Credit Bank Notes and Bonds Federal Home Loan Bank Notes and Bonds State of Texas Bonds Bonds of City, County and Independent School Districts located in Texas with a Moodys rating of AA or better or a Standard Poors rating of an AA or better. The following are not acceptable as security: Adjustable Rate Mortgages (ARMs) and Collateralized Mortgage Obligations (CMOs) The depository pledge contracts shall be on a form prescribed by the Montgomery County Commissioners Court and shall contain conditions as provided by law under the Texas Local Government Code Chapters 116, 117 and 131 and any amendments thereto, and in accordance with the application if selected. A detailed monthly collateral-to-deposit report is required on all accounts. The report shall contain security descriptions, par value/current fact and current market value. To compensate for increases or decreases in county deposits and fluctuation of market value of pledged collateral, the minimum market values must be collateralized at 110% of county deposits. 23. BANKING SERVICE REQUIREMENTS 23.1. DESCRIPTION OF ACCOUNTS: Appropriate laws, regulations and administrative requirements necessitate the creation of multiple bank accounts. Each of the accounts shall be a collection and disbursement account into which all revenues pertaining to such account are deposited, and all disbursements for any authorized purpose, including investment transactions, are made. A listing of these accounts are listed in Appendix I. The County requires a system for grouping such accounts for investment purposes. While the County requires that individual account integrity of each of the accounts be maintained, this should not preclude the temporary pooling of balance in the accounts in the following ways: County Directed Investment Activity: Where appropriate, the County may invest excess balances in such accounts in accordance with applicable state and federal laws and the Countys Depository Pledge Agreement(s). Local investments will be considered if the rate is competitive. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 16 Automatic Overnight Investment Facility: Remaining funds in all accounts will be pooled and automatically invested on an overnight and week-end basis. The bank will allocate the pro-rata share of total interest to each account based on each accounts investable balance. County Clerk Registry Funds: These monies do not belong to Montgomery County but to various parties awaiting their cases to be disposed in court. The Clerk acts only in a custodial capacity. No fees may be charged against these accounts due to the ownership of the funds. A court order is required to deposit or withdraw funds. These funds may earn interest. County Clerk Cash Bonds: These monies do not belong to Montgomery County but to litigants or defendants awaiting their cases to be disposed in the court. No fees may be charged against these accounts due to the ownership of the funds. These funds may not earn interest. District Clerk Registry Funds: These monies do not belong to Montgomery County but to various parties awaiting their case disposition and/or reaching the age of majority, or age specified in the final judgement. These funds may be released to a party in whole or in part. (Funds are often ordered released for medical costs and school clothes and books.) No fees may be charged against these accounts due to the ownership of the funds and these funds may earn interest. District Clerk Cash Bonds: These monies do not belong to Montgomery County (unless forfeited through bond forfeiture proceedings), but to the defendant awaiting the disposition of their case by the District Court. Additionally, cash bond monies are collected in civil cases with Temporary Restraining Orders and/or Protective Orders and can be awarded to either party in a civil case. Lastly, cash bonds are paid in family law cases by the respondent and are most often awarded to the petitioner (through the Child Support Disbursement Unit in San Antonio) for the payment of past due child support. No fees may be charged against these accounts due to the ownership of the funds and the funds may not earn interest. Court Fees Fund: Monies in this account belong in part to Montgomery County and in part to entities designated by statute. Fees are statutorily designated to be disbursed to specific entities. No fees may be charged against this account. These funds may earn interest. Escrow Funds: These monies do not belong to Montgomery County but to the entity/individual that has deposited them with the County Clerk. These monies are used as payment for charges incurred by the entity/individual for business they conduct with the Clerk. No fee may be charged against this account due to the ownership of the funds. These funds may not earn interest. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 17 Civil Funds: Monies in this account do not belong to Montgomery County. No fees may be charged against this account due to the ownership of the funds. This account may earn interest. Trust Accounts: Consists of forty-five (45) individual accounts. The monies in these accounts do not belong to Montgomery County. The accounts require an order to open or withdraw funds. No fees may be charged against these accounts due to the ownership of the funds. These accounts are opened in the name of the County Clerk For the Benefit of: a named party to legal action. These accounts may earn interest. 23.2. GENERAL SERVICES: Normal demand deposit account services shall be provided in the name of Montgomery County for each of the accounts defined in Appendix I, to include the following: Credit all deposits to such accounts and give special treatment to large federal and state checks, letters of credit, and wire transfers when known and/or upon request. Provide a breakdown on float given to checks deposited. Time for credit given to Montgomery County not to exceed two working days. Payment of properly drawn checks against accounts. Provide checks, deposit slips and endorsement stamps printed to the Countys specifications. Monthly account statements will be provided with all corresponding checks or acceptable media, debit and credit memos, etc. This statement shall indicate the number of checks, drafts, deposits and deposit items posted, daily ledger balances, average daily ledger balance for month, average daily collected balance for the month and other items on which charges are based: such statement shall be provided within five (5) working days after calendar month-end. Secure File Transfer Protocol (SFTP) to be provided on General, Payroll, Jury, County Treasurers Funds, and other funds as needed by Montgomery County. 23.3. SPECIFIC SERVICE REQUIREMENTS: 1. Account Maintenance 2. Collection Services Deposit items posted Wire transfers ACH transactions 3. Disbursement Services Checks posted ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 18 Debits posted 4. Other Services Positive pay Monitoring for stale-dated checks Monitoring for signature requirements, i.e. two signatures required Stop payments 5. Account Reconciliation The County is interested in a monthly bank account reconciliation plan/SFTP for all accounts listed in Appendix II. Please provide a detailed description of the reconciliation services that will be provided and the number of business days that the reconciliation will be furnished after the last day of the month. 6. Other services as required: Coin and Currency (change service). Armored Car Service A total of up to six (6) locations will receive transportation services biweekly with a daily liability coverage ranging from $5,000 to $100,000. 7. Account Analysis The County requests a monthly account analysis for each collection/disbursement account, plus a summary analysis of all accounts. The analysis should list all services, charges (per unit and total amounts) and activity volumes. 23.4. PAYMENT FOR SERVICES: The County may elect to pay for services either by direct fee payment or by compensating balance. 1. Direct Fee It may be the Countys request that the bank bill and accept direct payment for services at the unit price indicated in the previous sections. Please indicate whether the bank will accept this method of payment. YES NO 2. Compensating Balance In lieu of direct payment, the County may request that a compensating balance be maintained at the managing bank in a zero interest rate certificate of deposit within the control account only to cover services. All service charges on account analysis for Montgomery County will be offset by the balance amount of earnings credit in a non-interest bearing account. Earnings credit to be rolled from month-to-month during throughout the duration of the contract. The level of compensating balance will be determined as a result of: Services required (per bid) Service prices (per bid) Monthly activity (actual) Collected balances (actual) Legally required reserves (actual) ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 19 Earnings allowance rate (per bid) Please specify calculation of the earnings allowance rate. The formula for computing the earnings credit is as follows: EXAMPLE: Collected bank balance (control account) $1,000,000 (Less reserves required -3% presume) -30,000 Times Earning Allowance 970,000 (assume 91 day T-Bill rate) x5.8% Annual Earning Credit 56,520 Divided by (months) 12 Total earnings credit for the month $4,688 Please provide banks calculations: 23.5. OVERDRAFTS: The term overdraft, when applied to County funds or accounts, shall mean the condition existing when a warrant or check drawn by the County and paid by bank when County does not have a compensatory balance in other County demand deposit funds or accounts in said bank. 23.6. INVESTMENT SERVICES: 1. The County is authorized by State law to invest idle funds in accordance with the provisions of the written investment policy as adopted by Commissioners Court. A copy of the current policy is included in this application as Appendix III. 2. Local investments will be considered if the rate is competitive with the yield of U.S. Treasury Securities. 3. At the end of each days revenue and disbursement activities in each of the accounts listed in Appendix I, all collected balances in collection/disbursement accounts will be consolidated into the Control Account for purposes of investment, either overnight or on a week end basis. The bank will automatically purchase on behalf of the County, from the banks portfolio, U.S. Treasury obligations in an amount (market value) equal to the collected balance in the Control Account, less the amount of the compensating balance, if required safe-keeping receipt which itemizes the ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 20 securities purchased will be executed in the Countys name. The County will agree to resell said securities to the bank on the next business day, at a price which will recover for the County the amount of its investment, plus a yield calculated as specified below. The proceeds of such investment will be automatically placed in the Control Account at the beginning of the next day and be immediately available for disbursement or subsequent investment The bank will credit interest earned to the appropriate account in proportion to each of the account balances invested. There will be no balance remaining at the end of the business day in any of the individual accounts (excluding the Control Account), because of the automatic process. Can your bank provide for such automatic overnight investments? YES NO Please specify the interest rate to be paid on overnight investment of balances: ______% interest. Describe proposed rate calculations including basis for determining balance to be invested and whether interest is calculated on a 360 or 365 day basis). EXAMPLE: Average daily collected balance (all accounts) $3,000,000 Times average federal funds rates less 50 basis points x0.0616 184,800 Divided by (days) 360 Interest earned for the day $513 Please provide banks calculations: 23.7. INTEREST EARNING: Interest shall be calculated on the average daily balance for all demand accounts at either a fixed rate or a floating rate, at the Countys option. Please indicate the rates that are being offered: 1. Fixed Rate (express as a percentage): ___________________________________ ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 21 2. Floating Rate (express as a calculation):__________________________________ 23.8. COLLATERAL: 1. In accordance with the increase and decrease of County deposits (time/demand), a Letter of Credit issued by a Federal Home Loan Bank must be secured. The County will require a semiannual report of the usage of said Letter of Credit. The depository bank is responsible for notifying the County of any deficiencies in its pledged collateral on a daily basis, as well as obtaining additional collateral from the applicable financial institution to cover the deficiency. Bank shall cause Custodian to accept and hold the Collateral as bailee or custodian for Depositor to secure Banks obligation to repay the deposits. Provide a statement as to the method by which the bank will satisfy collateral requirements. Describe the format that will be used to satisfy the monthly reporting requirement. Will there be an additional charge for the reporting services? YES NO If yes, indicate what that charge will be: ____________________________ 2. The bank agrees to maintain an investment portfolio of U.S. Government Obligations in its safekeeping department at a level sufficient to provide overnight investment services to the County. 23.9. ADDITIONAL OFFERINGS: This Request for Proposal (RFP) describes Montgomery Countys current operations based on technology that has been implemented or that the County is moving toward. During the term of the depository contract, the County expects to evolve along with the financial industry and apply new technologies to the Countys operations. It will be advantageous to the County if its depository bank provides fee schedules, incentives, supplies and services that are designed to increase and decrease as technologies are implemented. Furthermore, the County is interested in knowing whether the applicant will offer any level of consulting services that would support the Countys education about and research into new technologies in the financial services industry that can make the Countys banking operations more efficient during the term of this Agreement. Provide a full list of services and fees along with detailed information on each listed service that can be provided that is not listed in this proposal, such as but not limited to: consulting services, intelligent safe technology, lockbox services, etc ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 22 24. APPLICATION (continued on next page) Note the following: Call Reports may not be provided in lieu of the application ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 23 STATE OF TEXAS CONTY OF MONTGOMERY DEPOSITORY APPLICATION CLEARINGHOUSE BANK DEPOSITORY AND/OR PARTICIPATING BANK Section 1: GENERAL INFORMATION The undersigned bank, _________________________desires to become a Montgomery County Depository and submits this application. The paid up capital stock is $______________________________________________. The certified or permanent surplus is $______________________________________. The amount of Montgomery County funds requested for deposit is unlimited. NOTE: The total amount of funds applied for must not exceed the combined total of capital stock and certified permanent surplus. REQUIREMENTS INSPECTION. If the Applicant is designated as a County Depository, its books and accounts shall be open at all times to the inspection of the Montgomery County Auditor and its members or accredited representatives. LIABILITY. Applicant shall be liable for funds accepted for deposit in excess of the amount applied for, or allotted, the same as other funds. INTEREST. The rate of interest paid by County Depositories on the average daily balance will be the rate of interest established under the Interest Earnings section of the Banking Services Requirement included in the Application Package. Depositories shall remit interest due in the manner and at the time prescribed to the County Treasurer. REPORTING. Applicant shall provide all reports required by the County Treasurer including monthly statement showing the amounts deposited in such depository. UNCLAIMED PROPERTY COMPLIANCE. The applicant certifies that it has complied with and will comply with the TEXAS PROPERTY CODE and other applicable statutes relating to unclaimed property, and with all rules and regulations promulgated pursuant to that statute. The applicant understands that compliance with the unclaimed property laws is a condition precedent for qualification as a County Depository. The applicant further understands and hereby agrees that a failure to comply with the unclaimed property law is a sufficient basis for forfeiting its designation as a County Depository. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 24 VENUE. Any agreement to hold County funds pursuant to this application for deposits is performable in Montgomery County, Texas. If this application is accepted, Applicant will comply with all provisions of the law relating to County Depositories and perform all the duties therein specified and will execute all documents and instruments necessary to evidence its contract with the County. The Applicant will comply with all rules, regulations and governing law. Section 2: RESOLUTION BY THE BOARD OF DIRECTORS ________________________________________________________________________of ____________________Texas, authorizing its officers to make application to be designated a County Depository. At a duly convened meeting of the Board of Directors of _____________of, ____________Texas, held at the Directors room of its officers at ___________________ on the __________day of _________ 2023, at which a quorum was present, among other business transacted the following resolution upon motion duly made and seconded, was adopted and entered upon the minutes of said Applicant. WHEREAS, it is the purpose of this bank to make application unto Montgomery County, to be designated by the Commissioners Court as a County Depository for the period beginning no earlier than May 13, 2023 and ending May 12, 2027, or thereafter as provided by law. BE IT RESOLVED by the Board of Directors of this bank: That the President or any Vice President, and the Cashier of this bank be, and they are hereby authorized and directed as follows: 1st To prepare, execute and present, fully, in the manner and form as required by Montgomery County, an application and contract on behalf of this bank to become such County Depository; ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 25 2nd To execute on behalf of this bank any and all contracts in regard thereto which may be lawfully required by the Montgomery County Commissioners Court in case this bank shall be designated as such County Depository; 3rd To execute on behalf of this bank the Federal Home Loan Bank Irrevocable Standby Letter of Credit such form and with such conditions as may be prescribed by the Montgomery County Commissioners Court, now or hereafter, whenever and as often as may become necessary in order to properly secure the repayment of any funds deposited with it in pursuance of its designation as such County Depository; and 4th To delivery and pledge unto Montgomery County such securities belonging to this bank as the Montgomery County Commissioners Court may approve to be received and held by such County as such pledge to guarantee and secure the payment by the bank of the said depository as required by law; and such officers are further authorized at any subsequent time, and from time to time, to deposit such other and additional securities for such purpose whenever required by the County; and such officers may, with the prior consent of the Montgomery County Commissioners Court, substitute any such pledged securities and such officers are fully empowered to execute for this bank any contract or instrument, evidencing such pledge or additional or substituted pledge or pledges; and giving unto the County such powers of sale and disposition of such securities and of the net proceeds of sale thereof after deducting necessary commissions and expenses, as may be required by the said Montgomery County Commissioners Court. The foregoing resolution is entered upon the Directors Minutes of this bank in Volume_______, page______, thereof. NOTE: The resolution set out in the foregoing must be adopted and entered upon the minutes. The meeting at which this resolution is adopted must be a regular one, or else a duly and lawfully called meeting. A quorum must be present and those directors attending must sign the application. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 26 Section 3: PLEDGE OF COLLATERAL WHEREAS, the ____________________________is making application to be designated a County Depository, under the general laws of Texas, and if approved by Montgomery County Commissioners Court and allotted the sum requested or any sum the Montgomery County Commissioners Court may designate, which may be deposited in said bank by the County Treasurer, the said bank covenants, agrees and binds itself as follows: The said bank desires to secure such funds by depositing and pledging with and unto Montgomery County the Federal Home Loan Bank Irrevocable Standby Letter of Credit acceptable to the Montgomery County Commissioners Court, which securities will be delivered to the County Treasurer of the County of Montgomery, to be held by the Treasurer and its successors in office, as security for all funds belonging to the County of Montgomery which may be placed on deposit in said bank together with interest thereon. The bank herein named, if approved as a County Depository, agrees to furnish additional security whenever the balance in said bank requires it. In case the bank herein named shall fail at any time immediately to pay and satisfy upon presentment, any check or draft lawfully drawn upon any such fund; or to pay any installment of interest thereon, whenever due, then the said County Treasurer or any person acting on behalf of Montgomery County, shall have the right and power at any time thereafter to procure the entire amount of money belonging to Montgomery County, through the enforcement of the letter of credit pledged. All power conferred upon Montgomery County or its duly designated representative may be exercised in respect to the Federal Home Loan Bank Irrevocable Standby Letter of Credit, which may be delivered by said County Depository to said County Treasurer for the purpose herein named, or in pursuance of any provisions of this contract, or of the laws of Texas. The officers signing this application do hereby certify that this bank is a member in good standing of the Federal Deposit Insurance Corporation (FDIC). In witness whereof the said bank has caused this instrument to be executed, its officers certifying as to the correctness of the statement of the condition of the bank as shown herein and the fact that the resolution as shown in Section 2 was duly passed by the Board of Directors by affixing the signatures of the President, Cashier and Board of Directors present at the meeting when the resolution as set forth in Section 2 was adopted. ______________________________ ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 27 President ______________________________ Cashier ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ Directors Directors SECRETARYS CERTIFICATE OF ADOPTION OF RESOLUTIONS BY BOARD OF DIRECTORS I, _________________________________, certify that: (name) I am the duly qualified acting Secretary of __________________________________, a duly Organized and existing Federal or Texas chartered bank. The foregoing resolution is a true copy of a resolution duly adopted by the Board of Directors of ____________________________________[name of bank] at a meeting that was legally held on the ______ day of ______________, 2022 and is entered in the Directors Minutes which are contained in the minute book of the bank at Volume _______, Page ______. The foregoing resolution has never been modified or repealed and is in full force and effect. Dated this ______ day of _____________________, 2022. Attest: _________________________________________ Name: Secretary ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 28 MONTGOMERY COUNTY DEPOSITORY APPLICATION REQUIRED INFORMATION TRANSIT AND ROUTING NUMBER: _____________-_____________-_____________ (Bank ABA Number) SHORTNAME: ____________________________________________________________ INSTITUTION NAME: ______________________________________________________ ADDRESS: _______________________________________________________________ CITY: _____________________________STATE: _______ZIP CODE: _______-_______ CONTACT: ____________________________ PHONE NUMBER: (____)____-_______ PRESIDENT: ______________________________ HOLDING COMPANY ID: _________________________________________________ HOLDING COMPANY NAME: _____________________________________________ IS THE BANK A MEMBER OF Nacha?: YES NO REGION: _____________________ CAPITAL STOCK: ________________000.00 COUNTY: ____________________ CERTIFIED SURPLUS: ____________000.00 DATE APPROVED: ____________ APPROVAL AMOUNT: ____________000.00 STATE SENATOR DISTRICT NUMBER: _________ INSTITUTION DEPOSITS: _____________________000.00 ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 29 MONTGOMERY COUNTY DEPOSITORY APPLICATION REQUIRED INFORMATION (CONTINUED) MINORITY OWNED: YES NO UNFAIR PRACTICES (UP) COMPLIANCE: YES NO BRANCH LOCATIONS CONROE YES NO MONTGOMERY YES NO WILLIS YES NO THE WOODLANDS YES NO SPLENDORA YES NO MAGNOLIA YES NO NEW CANEY YES NO Please provide a list of all Banking Branch locations within Montgomery County which includes the maximum allowable daily deposit limit (combined and/or per each) and any other pertinent information relating to that branch location such as, but not limited to, deposits, change orders, etc. ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 30 COUNTY DEPOSITORY APPLICATION STATEMENT OF CONDITION STATEMENT Note: a printed version (or link to a printed version) of an annual report will not satisfy this requirement. This form must be completed and included in response. ________________________________ DATE Dollar amounts in Thousands Bil Mil Thou ASSETS 1. Cash and balances due from depository institutions: a. Non-interest bearing balances currency and coin __________________ b. Interest bearing balances __________________ 2. Securities __________________ 3. Federal funds sold and securities purchased under agreements to resell __________________ 4. Loans and leases financing receivables a. Loans and leases, net of unearned income __________________ b. Less: Allowance for loan and lease losses __________________ c. Loans and leases, net of unearned and allowances for losses__________________ 5. Assets held in trading accounts __________________ 6. Premises and fixed assets __________________ 7. Other real estate owned __________________ 8. Investments in unconsolidated subsidiaries and associated companies ___________________ 9. Customers liability to this bank on acceptance outstanding __________________ 10. Intangible assets __________________ 11. Other assets __________________ 12. Total assets (sum of items 1 through 11) __________________ ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 31 LIABILITIES 13. Deposits __________________ a. In domestic offices i. Non-interest bearing __________________ ii. Interest bearing __________________ b. In foreign office, Edge and Agreement Subsidiaries, and IBFs i. Non-interest bearing __________________ ii. Interest bearing __________________ 14. Federal funds purchased and securities sold under agreement to Repurchase __________________ 15. Demand Notes issued to the US Treasury __________________ 16. Other borrowed money __________________ 17. Mortgage indebtedness and obligation under capitalized lease __________________ 18. Banks liability on acceptances executed and outstanding __________________ 19. Notes and debenture subordinated to deposits __________________ 20. Other liabilities __________________ 21. Total liabilities (sum of items 13 through 20) __________________ 22. Limited-life preferred stock __________________ EQUITY CAPITAL 23. Perpetual preferred stock __________________ 24. Common Stock __________________ 25. Surplus __________________ 26. Undivided profits and capital reserves __________________ 27. Cumulative foreign currency translation __________________ 28. Total equity capital (sum of item 23 through 27) __________________ 29. Total liabilities, limited-life preferred stock and equity capital (sum of items 21, 22 and 28) ________________________ ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 32 JOINT REQUEST OF DEPOSITOR AND DEPOSITORY FOR THE FEDERAL HOME LOAN BANK IRREVOCABLE STANDBY LETTER OF CREDIT TO: Depository Institution Pursuant to the terms and conditions of that certain agreement between Montgomery County, Texas as Depositor, and _____________________________Bank, as Depository, dated the __________day of ____________________, 2022 you are directed to provide and deliver to Montgomery County the Federal Home Loan Bank Irrevocable Standby Letter of Credit therefore. ___________________________________________ Bank hereby certifies that the undersigned officer is duly authorized to execute this request for and on behalf of Bank. __________________________________________________Bank __________________________________________________ by: Name, Title ATTEST: __________________________________________________ Secretary Montgomery County joins in this request and directs you, the Depository Institution, to immediately surrender and deliver to Montgomery County the above described. Montgomery County By: _________________________________________________ County Judge ATTEST: _________________________________________________ County Clerk ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 33 FEE WORKSHEET State fees required and unit of measures for each item listed on each worksheet. If the item described does not match your entities verbiage, please list in the same description field the description as it is written on the banks Account Analysis Statements. The estimated average monthly volume listed on the Fee Worksheets for each items has been calculated by taking the totals for each item/service provided by the current bank institution(s) on the Account Analysis Statements from these four (4) months: December 2021, March 2022, June 2022, and September 2022. The totals of all four are then added together and divided by four. This allows peak and non-peak seasons to be taken into consideration and provides a good estimate of the average monthly volume for Montgomery County. At the end of each generalized category of service section are available spaces to allow listing of any additional items or services. If awarded, for items that will show on the Account Analysis Statements of the entity but will not be charged a fee and, if not already listed, please list item, unit of measure and cost per unit of measure. Do this even if the cost is $0.00. Items that are left blank with no cost provided and items or services that are not added to this worksheet or addressed previously in this Request for Proposal will be provided at no cost to the County. (for example: deposit slips, etc.) Take the Grand Total from each general category and list them below for a Grand Total of All Items. The Grand Total listed herein is for evaluation purposes only. $ $ Grand Total of Account Services: Grand Total of Depository Services: Grand Total of Investment & Concentration Services: $ Grand Total of Account Reconciliation Services: $ Grand Total of General ACH Services: $ Grand Total of Information Connect Services: $ Grand Total of Imaging Services: $ Grand Total of Wire Transfer Services: $ Grand Total of Anytime Deposit Services: $ Grand Total of Miscellaneous/Additional Fees: $ GRAND TOTAL ALL ITEMS $ ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 34 Description GENERALACCOUNTSERVICES 1 InvoicedAccountAnalysis $ $ 2 NonStandardAnalysisSettlement $ $ 3 $ $ 4 $ $ 5 $ $ 6 $ $ 7 $ $ 8 $ $ 9 $ $ 10 $ $ 11 $ $ 12 $ $ 13 $ $ 14 $ $ 15 $ $ 16 $ $ $GRANDTOTALofGENERALACCOUNTSERVICES Estimated Averageof Monthly Volume Unitof Measure ExtendedTotal FEEWORKSHEETGENERALACCOUNTSERVICES Costper Unitof Measure 1 1 ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 35 Description DEPOSITORYSERVICES 1 CreditEntries/DepositCreditsPosted $ $ 2 DebitEntries/DebitChecksPaid $ $ 3 ItemsDepositedONUS $ $ 4 ItemsDepositedALLTRANSIT $ $ 5 ItemsDepositedRECLEAR $ $ 6 ItemsDepositedCHARGEBACK $ $ 7 Currency Handled Per $100 $ $ 8 $ $ 9 AccountMaintenance $ $ 10 ACH Debits Received $ $ 11 Deposited Items Returned $ $ 12 $ $ 13 $ $ 14 $ $ 15 $ $ 16 $ $ $GRANDTOTALofDEPOSITORYSERVICES FEEWORKSHEETDEPOSITORYSERVICES Estimated Averageof Monthly Volume Unitof Measure Costper Unitof Measure ExtendedTotal 663 3208 744 7045 10 11 6503 90 ACH Credits Received 840 104 34 ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 36 Description INVESTMENT&CONCENTRATIONSERVICES1 ZBAMasterAccountFee $ $ 2 ZBASubsidiaryAccountFee $ $ 3 ZBAFidelityGovernmentSweet $ $ 4 $ $ 5 $ $ 6 $ $ 7 $ $ 8 $ $ 9 $ $ 10 $ $ 11 $ $ 12 $ $ 13 $ $ 14 $ $ 15 $ $ 16 $ $ $GRANDTOTALofINVESTMENT&CONCENTRATIONSERVICESFEEWORKSHEETINVESTMENT&CONCENTRATIONSERVICESEstimated Averageof Monthly Volume Unitof Measure Costper Unitof Measure ExtendedTotal 1 1 1 ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 37 Description ACCOUNTRECONCILIATIONSERVICES 1 AR Maintenance Positive Pay/Positive Pay Maintenance $ $ 2 $ $ 3 $ $ 4 Positive Pay Return $ $ 5 $ $ 6 $ $ 7 $ $ 8 $ $ 9 $ $ 10 $ $ 11 $ $ 12 $ $ 13 $ $ 14 $ $ 15 $ $ 16 $ $ GRANDTOTALofACCOUNTRECONCILIATIONSERVICES FEEWORKSHEETACCOUNTRECONCILIATIONSERVICES Estimated Averageof Monthly Volume Unitof Measure Costper Unitof Measure ExtendedTotal AR ACH Positive Pay Monthly AR ACH Positive Pay Exceptions 116 1 32 1 AR Positive Pay w/Payee Verify 4 ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 38 Description GENERALACHSERVICES 1 ACHMonthlyMaintenance $ $ 2 ACHDebitOriginated $ $ 3 ACHCreditOrginated $ $ 4 ACH Return or Reject DR Entry/Return Item $ $ 5 $ $ 6 EDI Service $ $ 7 ACH Blocker/Fraud Filter $ $ 8 $ $ 9 $ $ 10 $ $ 11 $ $ 12 $ $ 13 $ $ 14 $ $ 15 $ $ 16 $ $ $GRANDTOTALofGENERALACHSERVICES FEEWORKSHEETGENERALACHSERVICES Estimated Averageof Monthly Volume Unitof Measure Costper Unitof Measure ExtendedTotal ACH Notification of Change (due to returned item) 2 3 7046 3 3 1 7 ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 39 ACH information: Used for transferring direct deposits/transferring to and from; file size approximate 240kb for Treasurer and unknown size for Tax Office; files are originated from the County Finance System or Taxledge and then uploaded to Webnet and/or Treasury Gateway. Description INFORMATIONCONNECTSERVICES 1 ACStopPayment $ $ 2 AC ACH Module $ $ 3 AC Wire Maintenance $ $ 4 $ $ 5 $ $ 6 $ $ 7 $ $ 8 $ $ 9 $ $ 10 $ $ 11 $ $ 12 $ $ 13 $ $ 14 $ $ 15 $ $ 16 $ $ $GRANDTOTALofINFORMATIONCONNECTSERVICES FEEWORKSHEETINFORMATIONCONNECTSERVICES Estimated Averageof Monthly Volume Unitof Measure Costper Unitof Measure ExtendedTotal 4 1 1 ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 40 Description IMAGINGSERVICES 1 ImageReturnItem- Standard Return Item Fee $ $ 2 $ $ 3 $ $ 4 $ $ 5 $ $ 6 $ $ 7 $ $ 8 $ $ 9 $ $ 10 $ $ 11 $ $ 12 $ $ 13 $ $ 14 $ $ 15 $ $ 16 $ $ $GRANDTOTALofIMAGINGSERVICES FEEWORKSHEETIMAGINGSERVICES Estimated Averageof Monthly Volume Unitof Measure Costper Unitof Measure ExtendedTotal 10 ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 41 Description WIRETRANSFERSERVICES 1 IncomingWireDomestic $ $ 2 Outgoing Wire - Domestic $ $ 3 $ $ 4 $ $ 5 $ $ 6 $ $ 7 $ $ 8 $ $ 9 $ $ 10 $ $ 11 $ $ 12 $ $ 13 $ $ 14 $ $ 15 $ $ 16 $ $ $GRANDTOTALofWIRETRANSFERSERVICES FEEWORKSHEETWIRETRANSFERSERVICES Estimated Averageof Monthly Volume Unitof Measure Costper Unitof Measure ExtendedTotal 34 36 ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 42 Description ANYTIMEDEPOSITSERVICES 1 ADCreditEntry $ $ 2 ADItemONUS $ $ 3 ADItemAllTransit $ $ 4 $ $ 5 $ $ 6 $ $ 7 $ $ 8 $ $ 9 $ $ 10 $ $ 11 $ $ 12 $ $ 13 $ $ 14 $ $ 15 $ $ 16 $ $ $GRANDTOTALofANYTIMEDEPOSITSERVICES FEEWORKSHEETANYTIMEDEPOSITSERVICES Estimated Averageof Monthly Volume Unitof Measure Costper Unitof Measure ExtendedTotal 668 744 4339 ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 43 Description MISCELLANEOUS/ADDITIONAL 1 Stop Payment Fee 6 MOS $ $ 2 $ $ 3 $ $ 4 $ $ 5 $ $ 6 $ $ 7 $ $ 8 $ $ 9 $ $ 10 $ $ 11 $ $ 12 $ $ 13 $ $ 14 $ $ 15 $ $ 16 $ $ $GRANDTOTALofMISCELLANEOUS/ADDITIONAL FEEWORKSHEETMISCELLANEOUS/ADDITIONAL Estimated Averageof Monthly Volume Unitof Measure Costper Unitof Measure ExtendedTotal 4 ___________________________________ COMPANY NAME Project 23-01, RFP Application for Clearing House Bank Depository and Participating Bank(s) Page | 44 25. REQUIRED FORMS 25.1. All Respondents submitting are required to complete the attached and return with submission: Vendor Form Acknowledgement W9 Bidder/Offeror Self Certificate Certification Regarding Lobbying Certification Regarding Debarment Certificate of Independent Price Determination Israel Boycott Conflict of Interest Questionnaire (CIQ) Ethics Training Completed Certificate of Completion Addenda (if applicable) AppendixI ListofBankAccounts Appendix I, Project 23-01 11/29/2022 WNB Treasury Manager Account Maintenance : Montgomery County (montcounty) Search Accounts Account Number Account Description Account Type All Selected Advanced Bank SWIFT Currency None v Bank ABA Show 5O results per page, sorted by Type in ascending order Search Accounts Bank Account Number Te Account Description Currency. Next] Gotopage[4 | Showing 1-500f 146 Items to display:[10][20]| 50 Woodforest National Bank co Madisen Graves, UTMA usb e Edit ( ) - Woodforest National Bank co Evan Wischnewsle usp Edit y , Wischnewsky Woodtoret National Bank co Dylan Lockridgs uso Edit Woodforest National Bank cD Laryssa Pitts usD Edit ( ) Woodforest National Bank co Dalton Perry, UTWA usp Edit y , erry, Woodforest National Bank Cole Richardson usp e Edit ( ) _ Woedtorest Nationa Bank oo Benjamin Barbosa, UTA usp Edit (Noodforest National Bank cD Vicente Zamora, Mino- usD Edit Weesorest Nationa Bank co Analiah Flores, UTMA usp 8 Edit Woodforest National Bank cD Sean Pitts, UTMA usp e Edit ( ) - , Woodforest National Bank cD Pukiya Chun, UTMA usD Edit ( ) , Woodforest National Bank co Denesie Chun, UTMA usb e Fait ( ) , Woodforest National Bank cp Roger Reyna, UTA usp 8 Edit y ORY UTA Us (Noodforest i ional Bank cD Vance Batulis, Minor usb Edit (Noodforest National Bank cD Ana Patricia Laines, UTMA usD Edit Woodforest National Bank + r e ( 86) cD Erick Barbosa, UTMA USD Edit Woodforest National Rank cD Nathan Dotson, UTMA usD Edit ( ) . , Weosforest National Bank co Rachel Collins, UTA usD 8 Edit Next] Gotopage[1 | Showing 1-500f146 Items to display: 10]| 20 || 50 Results returned in 0.012 secands https//wnbtreasurymanager.olbanking.com/onlineMessengerf# 113 Appendix I, Project 23-01 11/29/2022 WNB Treasury Manager Bank Account Number Dre Account Description Surrency, Next] Gotopage[1_] Showing 1-500f 146 Items to display:| 10][20][50 i ational Bank co Jewelia Hobgood, UTA usd Edit (Nooaforest National Bank Arelley Flores, UTA uso Edit (Noodforest National Bank cD Madelyne Flores, UTMA usD edit Poomtorest National Banke co Kelsey Michelle Rogers, Mino usd Edit (Nooaforest National Bank co Juliana Crumpacker, UTMA usd Edit (Nooaforest National Bank co Darius Masterson, UTMA usD edit (Nooaforest National Bank Katie Miller Minor usb Edit (Nooaforest National Bank co Kara Laurel Hensley Passmore usd Edit (Nooaforest National Bank co Alexis Loredo Minor uso Edit (Noodforest ational Bank co Cameron Page, UTMA usd Edit (Noodforest National Bank cp Zechariah Franklin, Mino- usp Edit (Nooaforest National Bank co Brianna Escoto, UTMA uso edit (Noodforest National Bank cD Barbara G Adamick, Custodian usd Edit (Noodforest ational Bank co Lesley Juarez, UTMA usd Edit (Noouforest National Bank co Richard Dean Steinecke II uso Edit (Nooaforest National Bank cD Ana Leticia Laines, UTMA usD Edit (Noodforest ational Bank (on) Sebastian Villarreal usd Edit (Noodforest National Bank oo Ann Marie Desmond usD Edit WoodtorestNtional Bank oo Randal Kell uso cur (rooster est )ational Bank co Chance Dotson, UTMA usd Edit Woodtoret National Bank oo Emma Fels usp cue Nooaforest National Bank co Ruston Hernandez, UTMA uso Edit Nooaforest National Bank co Noah Reid Finney usD Edit i ational Bank co Kendrick Rene Flores, UTMA usp Edit (Nooaforest National Bank co Shannon Leigh Lauderbraugh usd Edit (Noodforest National Bank co Angelina Winders, Minor usb Edit (Nooaforest National Bank David Patrick Lauderbraugh usD Edit Next] Gotopage[4_] Showing 1-500f 146 Items to display:| 10][20][50 https//wnbtreasurymanager.olbanking.com/onlineMessengerf#