Elevator Maintenance for the Logan Courts and DWS Building

06 March 2024 Elevator Maintenance for the Logan Courts and DWS Building DFCM ISF Elevator Maintenance for the Logan Court and DWS Building 06 March 2024 Open 3/6/2024 3:00 PM MST Type Request for Proposal Close 3/19/2024 3:00 PM MDT Number JR24051 Currency US Dollar Sealed Until 3/19/2024 3:00 PM MDT 06 March 2024 Contacts Joanna Reese joreese@utah.gov Phone +1 801-889-7050 06 March 2024 Commodity Codes Commodity Code Description 72150 Specialized trade construction and maintenance services and equipment including elevator install and maintenance services and athletic facilities and golf courses and recreational enclosures 99901 DFCM Division Facilities and Construction and Managment 06 March 202406 March 202406 March 202406 March 202406 March 202406 March 202406 March 202406 March 202406 March 2024 mailto:joreese@utah.gov This Request for Proposal provides detailed information

and requirements to be followed in providing elevator maintenance to the following: The building for which service will be provided: Logan Court, located at 135 North 100 West, Logan, Utah 84321 Logan DWS, located at 180 North 100 West, Logan, Utah 84321 Introduction It is the intent of this contract to enter into a three (3) year agreement to provide the Division of Facility Construction and Management with first class elevator maintenance service and support, maintaining the elevators in top condition, etc. PROTECTED INFORMATION The Government Records Access and Management Act (GRAMA), Utah Code Ann., Subsection 63-2-305, provides in part that: the following records are protected if properly classified by a government entity: (1) trade secrets as defined in Section 13-24-2 if the person submitting the trade secret has provided the governmental entity with the information specified in Section 63-2-308 (Business Confidentiality Claims); (2) commercial information or non-individual financial information obtained from a person if: (a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future; (b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and (c) the person submitting the information has provided the governmental entity with the information specified in Section 63-2-308; * * * * * (6) records the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person proposing to enter into a contract or agreement with a governmental entity, except that this Subsection (6) does not restrict the right of a person to see bids submitted to or by a governmental entity after bidding has closed; .... GRAMA provides that trade secrets, commercial information or non-individual financial information may be protected by submitting a Claim of Business Confidentiality. To protect information under a Claim of Business Confidentiality, the offeror must: 1. provide a written Claim of Business Confidentiality at the time the information (proposal) is provided to the state, and 2. include a concise statement of reasons supporting the claim of business confidentiality (Subsection 63-2- 308(1)). 3. submit an electronic “redacted” (excluding protected information) copy of your proposal response. Copy must clearly be marked “Redacted Version.” A Claim of Business Confidentiality may be appropriate for information such as client lists and non-public financial statements. Pricing and service elements may not be protected. An entire proposal may not be protected under a Claim of Business Confidentiality. The claim of business confidentiality must be submitted Description with your proposal on the form which may be accessed at: http://www.purchasing.utah.gov/contract/documents/confidentialityclaimform.doc To ensure the information is protected, the Division of Purchasing asks the offeror to clearly identify in the Executive Summary and in the body of the proposal any specific information for which an offeror claims business confidentiality protection as "PROTECTED". All materials submitted become the property of the state of Utah. Materials may be evaluated by anyone designated by the state as part of the proposal evaluation committee. Materials submitted may be returned only at the State's option. Proposal Submittals Please submit your proposal electronically through Sciquest. Required to View Event Prerequisites Required to Enter Bid 06 March 2024 1. References 2. Required Contract Specifications 3. Evaluation Criteria 4. Insurance Requirements 5. Proposal Package Must Include the Following 6. Elevator Specifications 7. Mandatory Meeting 06 March 202406 March 202406 March 202406 March 202406 March 202406 March 202406 March 2024 Buyer Attachments 1. Reference Form 06 March 202406 March 202406 March 202406 March 202406 March 202406 March 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE0ODg1LTM0NDA1NzgzMkVsZXZhdG9yIFJlZmVyZW5jZSBGb3JtLmRvYw%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Instructions: 1.1 Vendor acknowledges that it must acquire and maintain all applicable Federal, State and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an individual, Association, Partnership, Corporation or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. Note: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at (877) 526-3994, or by accessing: www.commerce.utah.gov. 1.2 Vendor acknowledges that they agree with the State of Utah's Terms and Conditions. 1.3 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether International, National, State, or local? Group 2: Vendor Information Instructions: 2.1 Please provide your firm's legal company name. 2.2 Please provide your Federal tax identification number? (if the vendor is sole proprietor please do not provide your social security number) 2.3 Please provide your firm's contact information for this contract, including the name, phone number and email address of your firm's authorized representative. 2.4 Please provide your mailing address and the remit to address. Please clearly identify each address. 2.5 Please provide your firm's State of Utah Sales Tax ID Number. 2.6 Identify your firm's type of business. 06 March 202406 March 202406 March 202406 March 202406 March 2024 Product Line Items Product Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Mechanic - Hourly Straight Time 1 HR - Hour Monday - Friday 8:00 am to 5:00 pm MST. Base cost including fringe benefits. P2 Mechanic - Overtime 1 HR - Hour Anytime after 5:00 PM Monday - Friday P3 Team - Hourly Straight Time 1 HR - Hour Monday - Friday 8:00 am to 5:00 pm MST. Base cost including fringe benefits P4 Team - Overtime 1 HR - Hour Anytime after 5:00 PM Monday - Friday P5 Traction Elevator - Monthly 1 EA - Each Monthly cost for two hours of maintenance per traction elevator P6 Hydraulic Elevator - Quarterly 1 EA - Each Quarterly cost per hydraulic elevator. 06 March 202406 March 202406 March 202406 March 2024 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 First Year 1 YR - Year Total yearly amount for the first year of the contract. (If you add into the comment field, Rate Subject to annual % increase, your bid will be disqualified). The annual cost that you enter is your final cost. S2 Second Year 1 YR - Year Total yearly amount for the second year of the contract. (If you add into the comment field, Rate Subject to annual % increase, your bid will be disqualified). The annual cost that you enter is your final cost. S3 Third Year 1 YR - Year Total yearly amount for the third year of the contract. (If you add into the comment field, Rate Subject to annual % increase, your bid will be disqualified). The annual cost that you enter is your final cost. 06 March 202406 March 202406 March 2024