Specialty Correctional Uniforms - Honor Guard

REV 11/18/2021 Page 1 of 3 PROCUREMENT JUSTIFICATION FORM (PJF) This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services intranet site (Forms page) for additional instructions. PART I: OVERVIEW Department Office/Division/Program: Department of Corrections/All facilities Department Contract Administrator or Grant Coordinator: Bret Smith (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $ 33,090.65 Advantage CT / RQS #: CONTRACT Proposed Start Date: Proposed End Date: AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start Date: Project End Date: Grant End

Date: Vendor/Provider/Grantee Name, City, State: Admiral Fire & Safety/Scarborough, ME Brief Description of Goods/Services/Grant: Specialty correctional uniforms PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization DocuSign Envelope ID: A1CC0467-EE17-497B-A5A0-1507E0265F44 RQS 03A 20220525*1390 DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES a) DIVISION OF PROCUREMENT SERVICES SU Wu Le) BAUS} Procurement Justification Form (PJF) REV 11/18/2021 Page 2 of 3 Please respond to ALL of the questions in the following sections. PART III: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. The Department needs to order additional uniforms for its Honor Guard corps to accommodate new members of the corps and also to replace unserviceable older uniforms. The Departments Honor Guard Corps is very active in many public events and ceremonies. 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Reference the RFP number, if applicable. The Department has purchased its existing stock of Honor Guard uniforms from this vendor. We are utilizing the same vendor so that the new unforms will match those that are currently in service. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. The costs are in line with what the Department has paid for the uniforms in the past. 4. Describe the plan for future competition for the goods or services. Should the Department need to add or replace honor guard uniforms on a regular basis we will put those needs out to bid so a Master Agreement can be established. PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? Yes If Yes, please attach the approved Business Case(s). No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. Signature of requesting Departments Commissioner (or designee): Typed Name: Mark McCarthy Date: 5/25/2022 Signature of DAFS Procurement Official: Typed Name: Date: DocuSign Envelope ID: A1CC0467-EE17-497B-A5A0-1507E0265F44 5/26/2022Sue H. Garcia Marke MeLart by: BFFO1 Malar DocuSigned by: Sue H. Garcia E5DB92ACOF8D490... Procurement Justification Form (PJF) REV 11/18/2021 Page 3 of 3 DocuSign Envelope ID: A1CC0467-EE17-497B-A5A0-1507E0265F44