USDB Springville Campus Athletics Field

03 April 2024 USDB Springville Campus Athletics Field Utah Schools for the Deaf and the Blind, USDB, Athletic Field 03 April 2024 Open 3/25/2024 8:30 AM MDT Type Request for Proposal Close 4/8/2024 2:00 PM MDT Number USDB240998 Currency US Dollar Sealed Until 4/8/2024 2:00 PM MDT 03 April 2024 Contacts Chad Hinds chadh@usdb.org 03 April 2024 Commodity Codes Commodity Code Description 72120 Nonresidential building construction services including commercial and office building new construction services and construction services and renovation and repair services 30120 Roads and landscape material including asphalts and road and railroad construction materials and soil stabilizers and artificial turf and construction aggregates including rock, gravel, and sand 72110 Residential building construction services including general residential construction contractor services and new residential construction and remodel services 72121

Industrial building and warehouse construction services including new industrial building construction services and remodeling services and industrial plant construction services, tank installation and removal and disposal and related services 99901 DFCM Division Facilities and Construction and Managment 03 April 202403 April 202403 April 202403 April 202403 April 202403 April 202403 April 202403 April 202403 April 2024 mailto:chadh@usdb.org REQUEST FOR PROPOSALS USDB Springville Campus Campus Athletic Field SOLICITATION #USDB240998 This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the Conducting Procurement Unit, is designed to provide interested Offerors with sufficient basic information to submit proposals. This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence. It is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability. Purpose of this Solicitation The purpose of this RFP is to enter into a contract for the construction of a natural grass multipurpose sports field located at the Utah Schools for the Deaf and the Blind (USDB) Springville Campus. Contract Award It is anticipated that this RFP will result in a single contract award for this project to the responsive and responsible offeror with the highest score justified by the procurement code. The Utah State Board of Education must approve any contract that results from this solicitation. The Utah State Board of Education will not meet again until the first week of May 2024 so the contract may not be approved until then. If the contract is approved by the Board then the contract will be submitted to the awarded vendor for signature. Closing date and time The closing date and time for this sourcing event is April 8, 2024 at 2:00 PM Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above. Length of the Contract The contract resulting from this RFP will be for the completion of the project. Background The Utah Schools for the Deaf and the Blind campus located at 1160 W 900 S Springville, UT 84663 needs to have a natural grass sports field renovated. Mandatory Site Visit There will be a mandatory Pre-Bid Site Meeting on Wednesday April 3, 2024 at 11:00 AM. The site visit will be at the Springville Campus located at 1160 W 900 S, Springville UT 84663 Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number Description The Utah Schools for the Deaf and the Blind is the issuing and conducting procurement unit for this RFP (referred to as “the State”). The reference number for this RFP is Solicitation #USDB240998. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the State relating to this RFP. Additional Information Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the Purchasing procurement officer overseeing this RFP. Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors. The State reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, followed by an opportunity to make best and final offers but proposals may be accepted without discussions. Evaluation Administrative and Mandatory Minimum Requirement Compliance Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code. To be responsive and responsible Offerors must review and respond to the following sections of this RFP: prerequisites, buyer attachments, questions, and items. • The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP. • The Buyer Attachments section includes the standard contractual terms and conditions of this RFP and other documents required for this RFP. • The Questions section allows the State to ask Offerors questions regarding this RFP. • The Items section includes the description of the procurement items being sought and allows the Offerors to provide their pricing on the procurement items. Offerors must review each section carefully. To determine which proposal provides the best value to the conducting procurement unit, the evaluation committee shall evaluate each responsive and responsible proposal that has not been disqualified from consideration under the provisions of Part 7 of Utah Code 63G-6a, using the criteria described in this RFP. After the evaluation and final scoring of proposals is completed, the State shall award the contract as soon as practicable to the eligible responsive and responsible Offeror provided the RFP is not canceled in accordance with Utah Code. Required to View Event Prerequisites Required to Enter Bid 03 April 2024 1. All questions must be submitted through the Utah Procurement Place during the Question and Answer period. 2. Offeror must guarantee its pricing for the period described in this RFP. 3. Any Offeror requesting that part of its proposal be protected shall include with the proposal a Claim of Business Confidentiality. 4. The proposed Scope of Work has been attached to this RFP in the Buyer Attachments section. 5. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals. Offeror must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite. This document will be uploaded in the Questions section. 6. To determine which proposal provides the best value to the State, the evaluation committee will evaluate each responsive and responsible proposal that has not been disqualified or rejected using the subjective criteria listed in this prerequisites section. 7. All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal. 8. Offeror's cost proposals will be evaluated independently. 9. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP. 10. If it is determined to be in the best interest of the Conducting Procurement Unit, interviews and presentations may be held at the option of the State. 11. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired. 12. Proposals must be submitted electronically, through the Utah Procurement Place. 13. Offeror acknowledges the requirements to submit a proposal through SciQuest. 14. The conducting procurement unit has elected to hold a mandatory site visit. Offerors must attend the mandatory sitie visit. Failure to attend the mandatory site visit will result in the disqualification of any offeror that does not have an authorized representative attend the entire duration of the mandatory site visit. 15. The section contains the bond required for this solicitation. 16. Contractor must provide a listing of Subcontractors 03 April 202403 April 202403 April 202403 April 202403 April 202403 April 202403 April 2024 Buyer Attachments 1. Springville Field Project Scope of Work.docx 2. Scoresheet.xls 3. Subcontractors List.docx 4. Certificate-of-Substantial-Completion (5).docx 5. Example of Contractors-Agreement.pdf 6. Attendance Log.pdf 7. Site Visit Minutes Springville.docx 8. EDS Springville Campus Irrigation Schedules.pdf 9. USDB+Springville+Campus+grass+field+renovation.pdf 1 0. Claim of Business Confidentiality Form 1 1. Changing Your Time Zone in SciQuest 03 April 202403 April 202403 April 202403 April 202403 April 202403 April 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4ODE0LTE1ODg1NTI0MzZTcHJpbmd2aWxsZSBGaWVsZCBQcm9qZWN0IFNjb3BlIG9mIFdvcmsuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4ODE0LTE1ODc0NjU5MDBTY29yZXNoZWV0Lnhscw%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4ODE0LTE1ODc0NTg1MjBTdWJjb250cmFjdG9ycyBMaXN0LmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4ODE0LTE1ODc0NTk2MDBDZXJ0aWZpY2F0ZS1vZi1TdWJzdGFudGlhbC1Db21wbGV0aW9uICg1KS5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4ODE0LTE1ODc0NjAwMDZFeGFtcGxlIG9mIENvbnRyYWN0b3JzLUFncmVlbWVudC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4ODE0LTE1OTQyNDQzMzhBdHRlbmRhbmNlIExvZy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4ODE0LTE1OTQyNDQxMzFTaXRlIFZpc2l0IE1pbnV0ZXMgU3ByaW5ndmlsbGUuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4ODE0LTE1OTQyNDUyMjFFRFMgU3ByaW5ndmlsbGUgQ2FtcHVzIElycmlnYXRpb24gU2NoZWR1bGVzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4ODE0LTE1OTQyNDU2NjdVU0RCK1NwcmluZ3ZpbGxlK0NhbXB1cytncmFzcytmaWVsZCtyZW5vdmF0aW9uLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4ODE0LTY4NjI3ODQ4M0NsYWltK29mK0J1c2luZXNzK0NvbmZpZGVudGlhbGl0eStGb3JtLmRvYw%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4ODE0LTY4NjI3ODk2MUNoYW5naW5nK1lvdXIrVGltZStab25lLnBwdHg%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Vendor Proposal Instructions: 1.1 Upload your point by point response to the mandatory minimum requirements. 1. The contractor must have at least 5 years experience in landscape construction projects. 2. The contractor must submit at least 3 examples of past projects with similar size and scope completed for a school district or government entity. 3. The Contractor shall comply with and require all of its Subcontractors to comply with the license laws as required by the State of Utah. 4. The contractor must be able to complete the project within 60 days of the start date. 1.2 Upload you Bid Bond here 1.3 Upload your technical proposal here. 1. Ability to meet the scope of work and design plan. Describe in detail how you will accomplish the requirements given in the scope of work. Include a proposed design plan for the project or details of how you would design the athletic field. Group 2: Vendor Acceptance Instructions: 2.1 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Offeror must provide a statement regarding its debarment or suspension. 2.2 Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov 2.3 Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its debarment or suspension. 2.4 Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offeror’s manager at the State of Utah. Group 3: Vendor Information Instructions: 3.1 Please provide your firm's legal company name. 3.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.) 3.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative. 3.4 Please provide your address. 3.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A". 3.6 Identify your firm's type of business. 03 April 202403 April 202403 April 202403 April 202403 April 2024 Product Line Items Product Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Cost of USDB Springville Campus Athletic Field 1 EA - Each Please include all costs to complete the Springville Campus Athletic Field and requirements listed in this RFP. 03 April 202403 April 202403 April 202403 April 2024 Service Line Items Service Line Items There are no Items added to this event. 03 April 202403 April 202403 April 2024