SW1013D: Document Lifecycle Management

Please use the 'Notify Me' button to be automatically made aware of any amendments to this particular solicitation. If you would like to be electronically notified of future opportunities for this or other type commodities, you will need to register with Central Purchasing by clicking on 'Vendor Registration' link. Agency:Central Purchasing Division Contract TypeNon-Mandatory Statewide Solicitation Number:SW1013D SW Number:SW1013D Status:Awarded Closing Date Status:Original Description:SW1013D: Document Lifecycle Management Buyer:Cini Zacharia Closing Date:12/19/2019 Award Date:07/01/2020 Contract Period Starting Date:07/01/2020 Contract Period Ending Date:06/23/2024 Agreement Period Starting Date:07/01/2020 Agreement Period Ending Date:06/30/2025 Attachments: Attachments Attachment TitleAttachment TypeFile TypeComments FULLY EXECUTED SW1013 Databank Addendum w Attach Other pdf FULLY EXECUTED SW1013D Addendum Databank. SW1013D-AttachmentAPriceTemplate Price Adjustment xlsx

SW1013D-Price sheet- Attachment A for DATABANK IMX LLC SW1013D-OMES-FORM-CP-075 Addendum pdf SW1013D-OMES-FORM-CP-075- Addendum#1 SW1013D -OMES -FORM-CP 071 Notice of Statewide Contract Award Other pdf SW1013D -OMES -FORM-CP 071 Notice of Statewide Contract Award. SW1013D- OMES -FORM-CP 072 award supplier Other pdf SW1013D-OMES -FORM-CP 072 awarded suppliers information. NEW POC updated 03.15.2023 FULLY EXECUTED SW1013 Databank Addendum 2 Other pdf SW1013D- Databank- addendum #2 Hyland Software End User License Agreement signed. Solicitation#0900000414 with ATT-A price template Solicitation pdf Solicitation#0900000414 with Attachment -A price template SW1013D-PS 5870 signed Contract pdf SW1013D PScontract#5870 renewal signed for DATABANK IMX LLC 2023-2024. SW1013D-OMES-FORM-CP-075 Addendum#2 Addendum pdf SW1013D-OMES-FORM-CP-075- Addendum #2 for renewal information for DATABANK IMX LLC , LLC 2021-2022. SW1013D Addendum#3Lock Box Addendum pdf This Addendum is issued to offer a new option for OMES Lockbox Procedures. Awarded Suppliers may contact the Contracting Officer for details. SW1013D-OMES-FORM-CP-075 Addendum#4 Addendum pdf SW1013D-OMES-FORM-CP-075 Addendum#4 for the renewal of DATABANK IMX LLC for 2022-2023. OMES Maintenance Sheet 10.7.2022 Price Adjustment xlsx SW1013D: Price sheet with Maintenance added - updated 10.13.2022. SW1013D-OMES-FORM-CP-075 Addendum#5 Addendum pdf SW1013D-OMES-FORM-CP-075 Addendum#5- Renewal information for 2023-2024. Comments090-414, 0900000414, RFP#0900000414,Solicitation#0900000414,Document Lifecycle Management, DLM. 1013, SW1013, SW1013D,1013D,1013d, Data bank, Databank, DATABANK IMX LLC Document Lifecycle, , Document Indexing, Scanning Services, Data to disk, Document Preparation, Data Entry, Conversions of microfilm, Upload converted records to ECM, Pick-up, delivery and handling, Confidential Destruction of Paper Documents, Storage, Scanning Devices , Scanning Software- Licenses Training , Maintenance ,Support , Professional services. Buyer: Cini Zacharia Phone:405-522-9078 Email: cini.zacharia@omes.ok.gov Vendor POC: DATABANK IMX LLC Lynn M. Bell Kelly Beamish lbell@databankimx.com kbeamish@databankimx.com585 406 3195 (Eastern) Categories: 43200000 Components for information technology or broadcasting or telecommunications 43201800 Media storage devices 43201811 Read write digital versatile disc DVD 43201814 Electronic media or data duplicating equipment 43202000 Removable storage media 43202005 Flash memory storage devices 43201900 Media storage device accessories 43201902 Optical disk changers 43202100 Removable storage media accessories 43202103 Multimedia storage holders 43202200 Sub assemblies for electronic devices 43202206 Storage drive or input device components 80160000 Business administration services 80161500 Management support services 80161508 Document destruction services 80161506 Data archiving services 80161600 Business facilities oversight 80161603 Furniture project administration or management 80161700 Asset recovery service 80161703 Excess or obsolete non capital material disposal or sale service 43220000 Data Voice or Multimedia Network Equipment or Platforms and Accessories 43221700 Fixed network equipment and components 43221723 Cellular antenna 86130000 Specialized educational services 86132200 Educational support services 86132201 Training workshop service 86132100 Training planning, facilitation and delivery services 86132101 Training facilitation service 86132102 Training planning and development consultancy service 86132000 Management education and training services 86132001 Executive coaching service 81110000 Computer services 81112000 Data services 81112001 Online data processing service 81112006 Data storage service 81112005 Document scanning service 81112003 Data center services 81112002 Data processing or preparation services 81112010 Data conversion service 81112007 Content or data standardization services 81112300 Computer hardware maintenance and support 81112301 Disk storage system maintenance 81112306 Printer maintenance 81112500 Computer software licensing rental or leasing service 81112501 Computer software licensing service 81112502 Computer software rental or leasing service 81112200 Software maintenance and support 81112201 Maintenance or support fees 81112209 Development software maintenance 81112215 Content management software maintenance 81112220 Server software maintenance 81112202 Software patches or upgrades 43230000 Software 43231500 Business function specific software 43231513 Office suite software 43231507 Project management software 43232100 Content authoring and editing software 43232107 Web page creation and editing software 43232200 Content management software 43232202 Document management software 43233700 System management software 43233701 Enterprise system management software 43232400 Development software 43232402 Development environment software 82130000 Photographic services 82131500 Film processing services 82131505 Film post production service 45130000 Photographic and recording media 45131600 Moving picture media 45131601 Motion picture camera film 45131700 Media storage 45131701 Slide trays or organizers 45131500 Still picture film 45131501 Color film Receive solicitation notifications automatically for all solicitations in this commodity!- register your organization with the State of Oklahoma atwww.vendors.ok.gov. Note: beginningJuly 1st, 2010, Central Purchasing will require suppliers to register with Central Purchasing prior to completion of award (read more).Failure to do so will delay contract award.Reminder:It is the Bidder's responsibility to check the OMES/Central Purchasing website frequently for any possible amendments that may be issued. Central Purchasing is not responsible for a bidder's failure to download any amendment documents required to complete a solicitation.If documents listed on this page do not meet your accessibility requirements, please contact OMES at (405) 522-0955 and appropriate accommodations will be made.If you are looking for a Contracting Officer's contact information, please clickBuyers Contact List.We recommend you use the latest version of Adobe Reader. If you need to download Adobe Reader, here is a link to theAdobe WebSite. Agency:Central Purchasing Division Contract TypeNon-Mandatory Statewide Agency:Central Purchasing Division Agency: Central Purchasing Division Contract TypeNon-Mandatory Statewide Contract Type Non-Mandatory Statewide Solicitation Number:SW1013D SW Number:SW1013D Status:Awarded Closing Date Status:Original Solicitation Number:SW1013D Solicitation Number: SW1013D SW Number:SW1013D SW Number: SW1013D Status:Awarded Status: Awarded Closing Date Status:Original Closing Date Status: Original Description:SW1013D: Document Lifecycle Management Description: SW1013D: Document Lifecycle Management Buyer:Cini Zacharia Buyer: Cini Zacharia Closing Date:12/19/2019 Closing Date:12/19/2019 Closing Date:12/19/2019 Closing Date: 12/19/2019 Award Date:07/01/2020 Award Date:07/01/2020 Award Date:07/01/2020 Award Date: 07/01/2020 Contract Period Starting Date:07/01/2020 Contract Period Ending Date:06/23/2024 Contract Period Starting Date:07/01/2020 Contract Period Starting Date:07/01/2020 Contract Period Starting Date: 07/01/2020 Contract Period Ending Date:06/23/2024 Contract Period Ending Date:06/23/2024 Contract Period Ending Date: 06/23/2024 Agreement Period Starting Date:07/01/2020 Agreement Period Ending Date:06/30/2025 Agreement Period Starting Date:07/01/2020 Agreement Period Starting Date:07/01/2020 Agreement Period Starting Date: 07/01/2020 Agreement Period Ending Date:06/30/2025 Agreement Period Ending Date:06/30/2025 Agreement Period Ending Date: 06/30/2025 Attachments: Attachments Attachment TitleAttachment TypeFile TypeComments FULLY EXECUTED SW1013 Databank Addendum w Attach Other pdf FULLY EXECUTED SW1013D Addendum Databank. SW1013D-AttachmentAPriceTemplate Price Adjustment xlsx SW1013D-Price sheet- Attachment A for DATABANK IMX LLC SW1013D-OMES-FORM-CP-075 Addendum pdf SW1013D-OMES-FORM-CP-075- Addendum#1 SW1013D -OMES -FORM-CP 071 Notice of Statewide Contract Award Other pdf SW1013D -OMES -FORM-CP 071 Notice of Statewide Contract Award. SW1013D- OMES -FORM-CP 072 award supplier Other pdf SW1013D-OMES -FORM-CP 072 awarded suppliers information. NEW POC updated 03.15.2023 FULLY EXECUTED SW1013 Databank Addendum 2 Other pdf SW1013D- Databank- addendum #2 Hyland Software End User License Agreement signed. Solicitation#0900000414 with ATT-A price template Solicitation pdf Solicitation#0900000414 with Attachment -A price template SW1013D-PS 5870 signed Contract pdf SW1013D PScontract#5870 renewal signed for DATABANK IMX LLC 2023-2024. SW1013D-OMES-FORM-CP-075 Addendum#2 Addendum pdf SW1013D-OMES-FORM-CP-075- Addendum #2 for renewal information for DATABANK IMX LLC , LLC 2021-2022. SW1013D Addendum#3Lock Box Addendum pdf This Addendum is issued to offer a new option for OMES Lockbox Procedures. Awarded Suppliers may contact the Contracting Officer for details. SW1013D-OMES-FORM-CP-075 Addendum#4 Addendum pdf SW1013D-OMES-FORM-CP-075 Addendum#4 for the renewal of DATABANK IMX LLC for 2022-2023. OMES Maintenance Sheet 10.7.2022 Price Adjustment xlsx SW1013D: Price sheet with Maintenance added - updated 10.13.2022. SW1013D-OMES-FORM-CP-075 Addendum#5 Addendum pdf SW1013D-OMES-FORM-CP-075 Addendum#5- Renewal information for 2023-2024. Comments090-414, 0900000414, RFP#0900000414,Solicitation#0900000414,Document Lifecycle Management, DLM. 1013, SW1013, SW1013D,1013D,1013d, Data bank, Databank, DATABANK IMX LLC Document Lifecycle, , Document Indexing, Scanning Services, Data to disk, Document Preparation, Data Entry, Conversions of microfilm, Upload converted records to ECM, Pick-up, delivery and handling, Confidential Destruction of Paper Documents, Storage, Scanning Devices , Scanning Software- Licenses Training , Maintenance ,Support , Professional services. Buyer: Cini Zacharia Phone:405-522-9078 Email: cini.zacharia@omes.ok.gov Vendor POC: DATABANK IMX LLC Lynn M. Bell Kelly Beamish lbell@databankimx.com kbeamish@databankimx.com585 406 3195 (Eastern) Comments090-414, 0900000414, RFP#0900000414,Solicitation#0900000414,Document Lifecycle Management, DLM. 1013, SW1013, SW1013D,1013D,1013d, Data bank, Databank, DATABANK IMX LLC Document Lifecycle, , Document Indexing, Scanning Services, Data to disk, Document Preparation, Data Entry, Conversions of microfilm, Upload converted records to ECM, Pick-up, delivery and handling, Confidential Destruction of Paper Documents, Storage, Scanning Devices , Scanning Software- Licenses Training , Maintenance ,Support , Professional services. Buyer: Cini Zacharia Phone:405-522-9078 Email: cini.zacharia@omes.ok.gov Vendor POC: DATABANK IMX LLC Lynn M. Bell Kelly Beamish lbell@databankimx.com kbeamish@databankimx.com585 406 3195 (Eastern) Comments 090-414, 0900000414, RFP#0900000414,Solicitation#0900000414,Document Lifecycle Management, DLM. 1013, SW1013, SW1013D,1013D,1013d, Data bank, Databank, DATABANK IMX LLC Document Lifecycle, , Document Indexing, Scanning Services, Data to disk, Document Preparation, Data Entry, Conversions of microfilm, Upload converted records to ECM, Pick-up, delivery and handling, Confidential Destruction of Paper Documents, Storage, Scanning Devices , Scanning Software- Licenses Training , Maintenance ,Support , Professional services. Buyer: Cini Zacharia Phone:405-522-9078 Email: cini.zacharia@omes.ok.gov Vendor POC: DATABANK IMX LLC Lynn M. Bell Kelly Beamish lbell@databankimx.com kbeamish@databankimx.com585 406 3195 (Eastern) Categories: 43200000 Components for information technology or broadcasting or telecommunications 43201800 Media storage devices 43201811 Read write digital versatile disc DVD 43201814 Electronic media or data duplicating equipment 43202000 Removable storage media 43202005 Flash memory storage devices 43201900 Media storage device accessories 43201902 Optical disk changers 43202100 Removable storage media accessories 43202103 Multimedia storage holders 43202200 Sub assemblies for electronic devices 43202206 Storage drive or input device components 80160000 Business administration services 80161500 Management support services 80161508 Document destruction services 80161506 Data archiving services 80161600 Business facilities oversight 80161603 Furniture project administration or management 80161700 Asset recovery service 80161703 Excess or obsolete non capital material disposal or sale service 43220000 Data Voice or Multimedia Network Equipment or Platforms and Accessories 43221700 Fixed network equipment and components 43221723 Cellular antenna 86130000 Specialized educational services 86132200 Educational support services 86132201 Training workshop service 86132100 Training planning, facilitation and delivery services 86132101 Training facilitation service 86132102 Training planning and development consultancy service 86132000 Management education and training services 86132001 Executive coaching service 81110000 Computer services 81112000 Data services 81112001 Online data processing service 81112006 Data storage service 81112005 Document scanning service 81112003 Data center services 81112002 Data processing or preparation services 81112010 Data conversion service 81112007 Content or data standardization services 81112300 Computer hardware maintenance and support 81112301 Disk storage system maintenance 81112306 Printer maintenance 81112500 Computer software licensing rental or leasing service 81112501 Computer software licensing service 81112502 Computer software rental or leasing service 81112200 Software maintenance and support 81112201 Maintenance or support fees 81112209 Development software maintenance 81112215 Content management software maintenance 81112220 Server software maintenance 81112202 Software patches or upgrades 43230000 Software 43231500 Business function specific software 43231513 Office suite software 43231507 Project management software 43232100 Content authoring and editing software 43232107 Web page creation and editing software 43232200 Content management software 43232202 Document management software 43233700 System management software 43233701 Enterprise system management software 43232400 Development software 43232402 Development environment software 82130000 Photographic services 82131500 Film processing services 82131505 Film post production service 45130000 Photographic and recording media 45131600 Moving picture media 45131601 Motion picture camera film 45131700 Media storage 45131701 Slide trays or organizers 45131500 Still picture film 45131501 Color film 43200000 Components for information technology or broadcasting or telecommunications 43201800 Media storage devices 43201811 Read write digital versatile disc DVD 43201814 Electronic media or data duplicating equipment 43202000 Removable storage media 43202005 Flash memory storage devices 43201900 Media storage device accessories 43201902 Optical disk changers 43202100 Removable storage media accessories 43202103 Multimedia storage holders 43202200 Sub assemblies for electronic devices 43202206 Storage drive or input device components 80160000 Business administration services 80161500 Management support services 80161508 Document destruction services 80161506 Data archiving services 80161600 Business facilities oversight 80161603 Furniture project administration or management 80161700 Asset recovery service 80161703 Excess or obsolete non capital material disposal or sale service 43220000 Data Voice or Multimedia Network Equipment or Platforms and Accessories 43221700 Fixed network equipment and components 43221723 Cellular antenna 86130000 Specialized educational services 86132200 Educational support services 86132201 Training workshop service 86132100 Training planning, facilitation and delivery services 86132101 Training facilitation service 86132102 Training planning and development consultancy service 86132000 Management education and training services 86132001 Executive coaching service 81110000 Computer services 81112000 Data services 81112001 Online data processing service 81112006 Data storage service 81112005 Document scanning service 81112003 Data center services 81112002 Data processing or preparation services 81112010 Data conversion service 81112007 Content or data standardization services 81112300 Computer hardware maintenance and support 81112301 Disk storage system maintenance 81112306 Printer maintenance 81112500 Computer software licensing rental or leasing service 81112501 Computer software licensing service 81112502 Computer software rental or leasing service 81112200 Software maintenance and support 81112201 Maintenance or support fees 81112209 Development software maintenance 81112215 Content management software maintenance 81112220 Server software maintenance 81112202 Software patches or upgrades 43230000 Software 43231500 Business function specific software 43231513 Office suite software 43231507 Project management software 43232100 Content authoring and editing software 43232107 Web page creation and editing software 43232200 Content management software 43232202 Document management software 43233700 System management software 43233701 Enterprise system management software 43232400 Development software 43232402 Development environment software 82130000 Photographic services 82131500 Film processing services 82131505 Film post production service 45130000 Photographic and recording media 45131600 Moving picture media 45131601 Motion picture camera film 45131700 Media storage 45131701 Slide trays or organizers 45131500 Still picture film 45131501 Color film 43200000 Components for information technology or broadcasting or telecommunications 43201800 Media storage devices 43201811 Read write digital versatile disc DVD 43201814 Electronic media or data duplicating equipment 43202000 Removable storage media 43202005 Flash memory storage devices 43201900 Media storage device accessories 43201902 Optical disk changers 43202100 Removable storage media accessories 43202103 Multimedia storage holders 43202200 Sub assemblies for electronic devices 43202206 Storage drive or input device components 43201800 Media storage devices 43201811 Read write digital versatile disc DVD 43201814 Electronic media or data duplicating equipment 43201811 Read write digital versatile disc DVD 43201814 Electronic media or data duplicating equipment 43202000 Removable storage media 43202005 Flash memory storage devices 43202005 Flash memory storage devices 43201900 Media storage device accessories 43201902 Optical disk changers 43201902 Optical disk changers 43202100 Removable storage media accessories 43202103 Multimedia storage holders 43202103 Multimedia storage holders 43202200 Sub assemblies for electronic devices 43202206 Storage drive or input device components 43202206 Storage drive or input device components 80160000 Business administration services 80161500 Management support services 80161508 Document destruction services 80161506 Data archiving services 80161600 Business facilities oversight 80161603 Furniture project administration or management 80161700 Asset recovery service 80161703 Excess or obsolete non capital material disposal or sale service 80161500 Management support services 80161508 Document destruction services 80161506 Data archiving services 80161508 Document destruction services 80161506 Data archiving services 80161600 Business facilities oversight 80161603 Furniture project administration or management 80161603 Furniture project administration or management 80161700 Asset recovery service 80161703 Excess or obsolete non capital material disposal or sale service 80161703 Excess or obsolete non capital material disposal or sale service 43220000 Data Voice or Multimedia Network Equipment or Platforms and Accessories 43221700 Fixed network equipment and components 43221723 Cellular antenna 43221700 Fixed network equipment and components 43221723 Cellular antenna 43221723 Cellular antenna 86130000 Specialized educational services 86132200 Educational support services 86132201 Training workshop service 86132100 Training planning, facilitation and delivery services 86132101 Training facilitation service 86132102 Training planning and development consultancy service 86132000 Management education and training services 86132001 Executive coaching service 86132200 Educational support services 86132201 Training workshop service 86132201 Training workshop service 86132100 Training planning, facilitation and delivery services 86132101 Training facilitation service 86132102 Training planning and development consultancy service 86132101 Training facilitation service 86132102 Training planning and development consultancy service 86132000 Management education and training services 86132001 Executive coaching service 86132001 Executive coaching service 81110000 Computer services 81112000 Data services 81112001 Online data processing service 81112006 Data storage service 81112005 Document scanning service 81112003 Data center services 81112002 Data processing or preparation services 81112010 Data conversion service 81112007 Content or data standardization services 81112300 Computer hardware maintenance and support 81112301 Disk storage system maintenance 81112306 Printer maintenance 81112500 Computer software licensing rental or leasing service 81112501 Computer software licensing service 81112502 Computer software rental or leasing service 81112200 Software maintenance and support 81112201 Maintenance or support fees 81112209 Development software maintenance 81112215 Content management software maintenance 81112220 Server software maintenance 81112202 Software patches or upgrades 81112000 Data services 81112001 Online data processing service 81112006 Data storage service 81112005 Document scanning service 81112003 Data center services 81112002 Data processing or preparation services 81112010 Data conversion service 81112007 Content or data standardization services 81112001 Online data processing service 81112006 Data storage service 81112005 Document scanning service 81112003 Data center services 81112002 Data processing or preparation services 81112010 Data conversion service 81112007 Content or data standardization services 81112300 Computer hardware maintenance and support 81112301 Disk storage system maintenance 81112306 Printer maintenance 81112301 Disk storage system maintenance 81112306 Printer maintenance 81112500 Computer software licensing rental or leasing service 81112501 Computer software licensing service 81112502 Computer software rental or leasing service 81112501 Computer software licensing service 81112502 Computer software rental or leasing service 81112200 Software maintenance and support 81112201 Maintenance or support fees 81112209 Development software maintenance 81112215 Content management software maintenance 81112220 Server software maintenance 81112202 Software patches or upgrades 81112201 Maintenance or support fees 81112209 Development software maintenance 81112215 Content management software maintenance 81112220 Server software maintenance 81112202 Software patches or upgrades 43230000 Software 43231500 Business function specific software 43231513 Office suite software 43231507 Project management software 43232100 Content authoring and editing software 43232107 Web page creation and editing software 43232200 Content management software 43232202 Document management software 43233700 System management software 43233701 Enterprise system management software 43232400 Development software 43232402 Development environment software 43231500 Business function specific software 43231513 Office suite software 43231507 Project management software 43231513 Office suite software 43231507 Project management software 43232100 Content authoring and editing software 43232107 Web page creation and editing software 43232107 Web page creation and editing software 43232200 Content management software 43232202 Document management software 43232202 Document management software 43233700 System management software 43233701 Enterprise system management software 43233701 Enterprise system management software 43232400 Development software 43232402 Development environment software 43232402 Development environment software 82130000 Photographic services 82131500 Film processing services 82131505 Film post production service 82131500 Film processing services 82131505 Film post production service 82131505 Film post production service 45130000 Photographic and recording media 45131600 Moving picture media 45131601 Motion picture camera film 45131700 Media storage 45131701 Slide trays or organizers 45131500 Still picture film 45131501 Color film 45131600 Moving picture media 45131601 Motion picture camera film 45131601 Motion picture camera film 45131700 Media storage 45131701 Slide trays or organizers 45131701 Slide trays or organizers 45131500 Still picture film 45131501 Color film 45131501 Color film Receive solicitation notifications automatically for all solicitations in this commodity!- register your organization with the State of Oklahoma atwww.vendors.ok.gov. Note: beginningJuly 1st, 2010, Central Purchasing will require suppliers to register with Central Purchasing prior to completion of award (read more).Failure to do so will delay contract award.Reminder:It is the Bidder's responsibility to check the OMES/Central Purchasing website frequently for any possible amendments that may be issued. Central Purchasing is not responsible for a bidder's failure to download any amendment documents required to complete a solicitation.If documents listed on this page do not meet your accessibility requirements, please contact OMES at (405) 522-0955 and appropriate accommodations will be made.If you are looking for a Contracting Officer's contact information, please clickBuyers Contact List.We recommend you use the latest version of Adobe Reader. If you need to download Adobe Reader, here is a link to theAdobe WebSite.