MUSICAL INSTRUMENTS

TO BIDDERS Proposals: Proposals to be entitled for consideration must be made in accordance with the following instructions. All proposals must be submitted on forms of proposal marked Exhibit “A”, Exhibit “B”, and Exhibit “C” Musical Instruments, furnished by the Board of Education of Community Consolidated School District 15 (“Board”). Proposals submitted on other forms shall be rejected. Proposals must be signed in longhand by person(s) legally authorized to perform such function. Evidence may be required to substantiate the signature. Oral, telephonic, telegraphic, electronic or facsimile transmitted bids will not be accepted. Bid documents shall be submitted in sealed envelopes clearly marked BID #19-002 MUSICAL INSTRUMENTS, ATTENTION: IVY FLEMING. Bid number must be printed on the outside of the sealed envelope. Bid documents received in envelopes not clearly labeled as specified will be rejected if opened before specified bid opening time. PROPOSAL FOR: MUSICAL INSTRUMENTS

ADDRESSED TO: Board of Education Community Consolidated School District 15 580 North First Bank Drive Palatine, Illinois 60067 Attn: IVY FLEMING, Budget & Purchasing Coordinator Due: Wednesday, August 1, 2018, at 10:30 A.M. local time. Bid Deposit: None required. Bidder acknowledges his failure to perform within the intent of the bid solicitation may disqualify him from bidding to the Board of Education, Community Consolidated School District 15. Examination of Specifications: Each bidder shall acquaint itself with the conditions as they exist so that it may be completely familiar with the conditions pertinent to the fulfillment of the work required under this Contract. Time for Receiving Bids: Bids must be delivered in the office of the Board no later than Wednesday, August 1, 2018, at 10:30 a.m. local time, at Board of Education, Community Consolidated School District 15, 580 North First Bank Drive, Palatine, Illinois 60067, Attn: IVY FLEMING, when they will be publicly opened and the contents announced. Award of Contract: Contracts will be awarded to the lowest responsible, responsive bidder, as determined by the Board in its sole judgment, considering conformity with specifications, terms of delivery, quality and serviceability, and such other factors as the Board deems necessary and appropriate in the best interest of the School District. We are providing one copy of Exhibit “A”, Exhibit “B”, and Exhibit “C” for the Musical Instruments Bid. Please return Exhibits “A”, “B”, and “C” as your bid in a sealed envelope labeled BID #19-002 Musical Instruments Bid and retain a copy for your records. Community Consolidated School District 15 Bid #19-002 MUSICAL INSTRUMENTS 4 SPECIFICATIONS FOR MUSICAL INSTRUMENTS FOR COMMUNITY CONSOLIDATED SCHOOL DISTRICT 15 PALATINE, ILLINOIS BOARD: Board of Education, Community Consolidated School District 15 Palatine, Illinois 60067, 847-963-3000 OFFICE: Joseph M. Kiszka Educational Service Center 580 North First Bank Drive Palatine, Illinois 60067 ISSUED: July 23, 2018 GENERAL CONDITIONS 1. BIDS (AND SAMPLES, IF ANY) MUST BE RECEIVED IN OUR OFFICE NO LATER THAN WEDNESDAY, AUGUST 1, 2018, AT 10:30 A.M. LOCAL TIME. Bids received by the Board shall be opened on WEDNESDAY, AUGUST 1, 2018, AT 10:30 A.M. when they will be publicly opened and the contents announced. They will be held without right of withdrawal until August 16, 2018, at 7:00 p.m. when it is anticipated the Board will be acting on the bid. 2. The Bid Documents consist of (a) the Notice to Bidders, (b) the Instructions to Bidders, (c) these General Conditions of the Contract, and other documents listed in the Contract and Modifications issued after the execution of the Contract. A modification is a written amendment to the Contract signed by both parties. 3. Where conflicts exist within or between parts of the Contract Documents and applicable standards, codes and ordinances, or simply within the Contract Documents, the more stringent, or higher quality or greater quantity requirements shall apply. 4. The Board cannot assume responsibility for delayed postal deliveries and does not recognize postmarks as representing the fact that a bid has been “received” by the Board before the specified deadline. 5. All bidders shall familiarize themselves with the details of the conditions relevant to the work or services to be provided. 6. The Board reserves the right to split the bid on the basis of best quotation. The Contract will be awarded to the lowest responsible bidder, as determined by the Board in its sole judgment, considering conformity with specifications, terms of delivery, quality and serviceability, and such other factors as the Board deems necessary and appropriate in the best interest of the Board. The Board reserves the right to reject any and all bids or any part thereof, and to waive immaterial technicalities in the bidding. Board decisions are final in all instances and are not subject to review. 7. No minimum order requirements may be made by a bidder. 8. Certification must be made that the contract/vendor is not barred from bidding on the Contract as a result of a conviction for either bid-rigging or bid rotating under Article 33 E of the Criminal Code of 1961. Certification is to be made by signature of person(s) legally authorized to perform such function in the appropriate place in Exhibit “B”, MUSICAL INSTRUMENTS of the bid documents. Community Consolidated School District 15 Bid #19-002 MUSICAL INSTRUMENTS 5 GENERAL CONDITIONS 2 July 23, 2018 9. Unless otherwise specified in the invitation to bid, YOUR BID PRICE MUST BE A DELIVERED PRICE, F.O.B. ROLLING MEADOWS, THE BOARD'S DESTINATION, WITH ALL TRANSPORTATION AND HANDLING CHARGES PAID BY THE BIDDER TO ONE LOCATION. Delivery must be made as specified on the dates indicated in the specifications of Exhibit “A” MUSICAL INSTRUMENTS when applicable. 10. The Board reserves the right to terminate the Contract for just cause upon ten (10) days' written notice to Contractor without any penalties. For purposes of this Contract, just cause may include, but is not necessarily limited to, any of the following: a. The Contractor's entry into liquidation, receivership or dissolution, its filing for bankruptcy or I insolvency, or the assignment of its assets for the benefit of its creditors; b. The Contractor's failure to pay suppliers or workmen, or failure to provide sufficient workmen or sufficient supplies for the job; c. The Contractor's disregard of applicable laws, ordinances or the instructions of the Board; d. The Contractor's failure to follow the bid specifications or its violation of the Contract Documents; e. The Contractor's failure, for any reason, to maintain the level of service required by the bid specifications; or f. Any other failure on the part of the Contractor to perform or adhere to any of its obligations under this Contract. 11. Whenever, in the specification the term “or equal” is used, it shall be interpreted to indicate the type, function, minimum standard, design, efficiency and quality desired and shall not be construed in such a manner as to exclude manufacturers' products of comparable quality and design. The bidder shall furnish the Board with all evidence required to determine whether or not the proposed product is equal to and will perform according to the Board’s specifications. The Board's decision on this matter will be final. 12. The price for the units specified in the invitation to bid should be clearly shown for each separate item in the space provided on the bid form. The total price for the quantity requested should also be shown. If the group totals are requested in the bid invitation, bidders should show group totals on the space provided. 13. Equal Employment Opportunity. Contractor agrees to fully comply with the requirements of the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., including, but not limited to, the provisions of sexual harassment policies and procedures pursuant to Section 2-105 of the Act. Contractor further agrees to comply with all federal Equal Employment Opportunity Laws, including, but not limited to, the Americans with Disabilities Act, 42 U.S.C Section 1201 et seq., and rules and regulations promulgated thereunder. As required by Illinois law, in the event of Contractor’s non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights (“Department”), Contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the Agreement may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this Agreement, Contractor shall agree as follows: Community Consolidated School District 15 Bid #19-002 MUSICAL INSTRUMENTS 6 GENERAL CONDITIONS 3 July 23, 2018 a. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status, or an unfavorable discharge from military service or arrest record status; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. b. That, if it hires additional employees in order to perform this contract or any port