Landscape Mulch, Delivered & Installed - Multiple Locations

"PURCHASING DIVISION\n\nKent Joni Laming, Manager\n\nK_lCounty mama\nu\n\nSee ee purchasing@kentcountymi.gov\n\nSOLICITATION\nSolicitation Type Request for Quotation (RFO)\nSolicitation Number 5619\nDescription Landscape Mulch, Delivered & Installed -\u2014 Multiple Locations\nDate of Issuance 3/6/2024\nInquiries Deadline Date & Time (local) | 3/15/2024, 2 PM\nDue Date & Time (local) 3/19/2024, 2 PM\nBuyer Name Underhill\n\nINTRODUCTION\n\nThe Kent County Purchasing Division is soliciting quotations for placed landscape mulch in cubic yards.\nEast Grand Rapids and each Kent County location must be invoiced individually for actual amounts\ndelivered. Material and color must be verified before purchase orders are issued. Delivery dates, actual\nquantities and coordination will be made between the select supplier and maintenance personnel at the\nmultiple facilities. The Agencies reserve the right to award the bid in total

or by line item.\n\nSCOPE\nEAST GRAND RAPIDS\n\ne TheCity of East Grand Rapids is seeking quotes on the installation of (74) cubic yards of natural\ndark hardwood landscaping mulch to be installed at the facilities listed in attached Exhibit A.\n\ne TheCity of East Grand Rapids will need an additional (25) cubic yards of natural dark hardwood\nmulch to be delivered in one large pile to 2310 Reeds Lake Blvd, East Grand Rapids, MI 49506 for\nthe City to install.\n\ne TheCity of East Grand Rapids is seeking a bid total of (99) yards of natural dark hardwood\nmulch.\n\ne Mulch yardage total is not to exceed specified totals. Some properties may require less mulch\nthan stated.\n\ne Installed mulch shall be hand installed or blown in.\n\ne If Respondent is hand installing, piles of mulch will be permitted in areas designated by East\nGrand Rapids\u2019 city staff and must be spread and cleaned up within forty-eight (48) hours ofthe\npile being placed.\n\ne Landscaping mulch will not be applied before April 12'\" and preferred completion by May 20,\n2024.\n\ne No driving on grass without permission, mulch must be 2 inches thick, remove mulch from\naround tree collars and around weep holes at John Collins Park boathouse.\n\nPage1of3\n" "KENT COUNTY\ne Kent County is requesting cedar mulch for all locations below.\ne All facility locations can be found in Exhibit A.\ne Mulch to be delivered and installed (if applicable), May 1- May 15, 2024\n\nHuman Services: (120) cubic yards to be delivered. No installation.\nDelivered 20-30 yards at a time.\n\nRecycling Center: (80) cubic yards to be delivered and installed. All flower beds, tree rings, and\nlandscaping should be applied. Areas can be accessed easily from the parking lot.\n\nAdministration \u2014 DPW: (30) cubic yards to be delivered and installed. All flower beds, tree rings, and\nlandscaping should be applied. Areas can be accessed easily from the parking lot.\n\nKent County Waste-to-Energy Facility: (160) cubic yards to be delivered and installed.\n\nWORK PERFORMED\nAll work is to be done in a first-class workmanlike manner. All debris (packing materials, replaced\nmaterials, etc.) are to be cleaned up and removed by the workers.\n\nThe successful Respondent is responsible for obtaining all necessary permits and licenses, so the\ncompleted work complies with all applicable codes, ordinances, regulations, standards, and laws. The\ncost of such permits and licenses is understood to be a part of the bid price. Any fines, fees, or other\ncosts taxed or charged to Kent County because of the successful bidder's violation(s) of any laws,\nstandards, etc. will be paid by the successful bidder.\n\nThe Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County\nPurchasing Division website are incorporated by reference and shall be deemed to have the same force\nand effect as if fully set forth herein.\n\nINQUIRIES\n\nAny and all communication regarding this Solicitation shall be on the Kent County Purchasing Division\nInquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the\nright to determine the response format or not respond, at its sole discretion.\n\nINVITATION FOR BID/RFQ SUBMISSION\n\nComplete submissions must be received in the Kent County Purchasing Division on or before the due\ndate/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be\nconsidered.\n\nSubmissions may be submitted electronically on the Bid Opportunities page of the Kent County\nPurchasing Division's website. Respondent must include a complete submission as 1 non-password\nprotected PDF document.\n\nRespondent shall submit the Submission Form (\u201cBid Form\u201d \u201cResponse Form\u201d) posted on the Bids\n\nOpportunities page of the Kent County Purchasing Division\u2019s website. Click the Submit Online icon to\nsubmit electronically or to print the Submission Form.\n\nPage 20f3\n" "e Responses must include completed Exhibit A Form submitted as one PDF document\n\nThe time required to upload a submission may vary. Respondent assumes all risks associated with\nelectronic submission, including all technological difficulties, and deems the County and its service\nprovider harmless and without fault. Successful electronic submissions are confirmed via Respondent's\nemail. Respondent shall view the link in the confirmation email to determine accuracy prior to due\ndate/time.\n\nSubmissions that deviate from the Solicitation specifications will only be considered if the deviations are\nclearly detailed and noted within the submission. In case of a dispute regarding the true intent and\nmeaning of the specifications, the County\u2019s interpretation will prevail. When a Solicitation states no\nalternates, no deviations are permitted.\n\nKent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable\noffer for a period of 45 days from the due date/time. In the event the notification of award is not made\nwithin 45 days from the due date/time, the Respondent may withdraw or provide a written extension of\ntheir submission.\n\nSubmissions may only be withdrawn by written request if the request is received before the due\ndate/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy - Centralized\nPurchasing 5(i)(2).\n\nNO BID\nPlease provide feedback if you are electing not to participate in this Solicitation.\n\nPage 3 0f3\n" "Exhibit A\n\nCity of East Grand Rapids - *Natural Dark Hardwood*\n\nDelivery and/or Installation\n\nPreferences\n\nLocation Address. Price Per Extended\n\nCubic Yard Quote\n[CommunityCcenter_ ____ |750LakesideD.sE | 25 | Delivered&spreadorblowninpace | |\nJohn CollinsPark _____ |650LakesideD.sE | 15 | Delivered&spreadorblowninpce | | |\nrear na \u2014\n\n430 Manhattan Rd. and\n\nManhattan Park Delivered & spread or blown in place\n3180 Cascade Rd.\nNearest Intersection is: Lake\n\nSherman Street - Cul-De-Sac Delivered & spread or blown in \u2014\nTE & Plymouth Ave.\n\nRemington park 00 | Park 2310 Reeds Lake Blvd. Delivered Only\n\nE_ Cubic Yard Total \u2014 \u2014_\n\nKENT COUNTY - *Cedar Mulch*\n\nDelivery and/or Installation\n\nLocation Address\nPreferences\n\nPrice Per Extended\nCubic Yard Quote\n\nKent County Health & Human 121 Martin Luther King Jr, Delivered only and to be delivered 20-\nServices Grand Rapids 49507 30 yards atatime\n. 977 Wealthy St SW, Grand . .\nKent County Recycling Center . Delivered & spread or blown in place\nRapids 49504\nAdministration - Dept of Public [1045 Wealthy St SW, Grand 30 Delivered & spread or blown in place\nWorks Rapids 49504 P P\n950 Market Ave Sw Grand\nKent County WTE Facility Delivered & spread or blown in place\nRapids 49503\n\nCubic Yard Total Total Price\n"