P20/10021L Dental Insurance

for Proposal for Dental Insurance Pima County Community College District (“College” or “District”) is seeking proposals from qualified firms for Fully Insured DPPO and DHMO Dental Insurance. The deadline for receipt of sealed proposals is: December 19, 2019 at 2:00 PM (Arizona Time). Sealed proposals must be received by this deadline at the following location: Segal Consulting Attn: Jeanna Carlton 1230 W Washington St, Suite 501 Tempe, Arizona 85281-1248 Any proposal received after the date and time listed above will be returned and will not be considered. Questions pertaining to this Request for Proposal (RFP) must be communicated in writing and be received via email by November 26, 2019 at 12:00 PM (Arizona Time). Questions must be sent to the email address below. Question(s) should include a reference to the appropriate page and section number of the RFP. Questions and answers will be posted on the Pima Community College webpage listed below on or before December 4, 2019 at 5:00 PM

(Arizona Time): Jeanna Carlton, Segal Consulting jcarlton@segalco.com Copies of the Request for Proposal, questions, and answers, and any related documents are available on the Pima Community College Website: https://www.pima.edu/administrative-services/purchasing/current-requests-for-proposals-bids- quotes.html Please contact Jeanna Carlton with Segal Consulting at jcarlton@segalco.com for the attachments and exhibits not contained in this document. Since some of this information contains confidential data, it will be sent to your organization upon receipt of a signed confidentiality agreement using a secure email service. Jan Posz, C.P.M. Pima County Community College District District Finance Office-Purchasing 4905 East Broadway, Room D-232 Tucson, Arizona 85709-1420 mailto:do-bids-proposals@pima.edu Proposal No. P20/10021L November 19, 2019 Page 2 of 72 5595881v2/04246.002 Table of Contents Section 1 Project Summary Section 2 Scope of Work Section 3 Proposal Preparation and Submittal Section 4 Selection and Contract Award Section 5 Proposal Form Attachment A Insurance Attachment B General Terms and Conditions Attachment C List of Vendor Exhibits Exhibit 1 Intent to Propose Exhibit 2 Scope of Work Exhibit 3 Confidentiality Agreement Exhibit 4 Prior and Pending Lawsuits Exhibit 5 Fees/Rates Certification Exhibit 6 Confidential and Proprietary Submittals Exhibit 7 Deviations Exhibit 8 Vendor Information Form Exhibit 9 Questionnaire Exhibit 10 Performance Guarantees Exhibit 11 Reporting Requirements Exhibit 12 PPO Dental Plan Comparisons Exhibit 13 Financial Workbook 13 a. PPO Dental Rates 13 b. PPO Dental Provider Counts 13 c. PPO Dental Disruption 13 d. PPO Dental Procedures 13 e. DHMO Rates 13 f. DHMO Copays 13 g. DHMO Dental Provider Counts 13 h. DHMO Dental Disruption General Dentists 13 i. DHMO Dental Disruption Specialists Proposal No. P20/10021L November 19, 2019 Page 3 of 72 5595881v2/04246.002 Attachment D Delta Dental DPPO Dental Certificate Attachment E EDS DHMO Coverage Guide Attachment F Delta Dental DPPO Paid Premium and Claim Report 2015-2019 Attachment G Delta Dental DPPO Enrollment History 2015-2019 Attachment H EDS Premium and Enrollment History 2015-2019 Attachment I Employee Census* A census file will be provided to vendors after completion and submission of the Confidentiality Agreement contained as Exhibit 3 in this RFP. The completed and signed agreement should be emailed to Jeanna Carlton with Segal Consulting at jcarlton@segalco.com. Vendors will then receive the census file via secure email from the College’s consultant, Segal Consulting. Proposal No. P20/10021L November 19, 2019 Page 4 of 72 5595881v2/04246.002 Section 1 Project Summary 1. Request for Proposal Summary Pima County Community College District (“College” or “District”) is seeking proposals from qualified firms for Employee Benefit Plan Fully Insured Dental Insurance in accordance with the Scope of Work specified in this Request for Proposal (RFP). 2. Entity Submitting RFP. The terms “vendor”, “proposer”, “offerer”, “firm”, “consultant”, “company” or “contractor” used in this RFP or any subsequent documents or communications related to this RFP are interchangeable and mean the entity submitting a proposal and seeking to enter into a contract for the goods and/or services requested in this RFP. Proposal No. P20/10021L November 19, 2019 Page 5 of 72 5595881v2/04246.002 Section 2 Scope of Work PROJECT SCOPE It is the intention of the College to continue to offer the current plan designs for the July 1, 2020 through June 30, 2021 plan year. The College is seeking proposals for the following services: Fully Insured Dental DHMO and PPO Fully Insured Dental