Catalog/Discount Vendors

Type
Request for Proposals Status
Issued Number
2021-JUL-96 (Catalog/Discount Vendors) Issue Date & Time
7/15/2021 09:46:30 AM (CT) Close Date & Time
7/29/2021 02:00:00 PM (CT) Time Left23 hours 28 minutes 15 seconds Notes
This is a MULTI-AWARD BID FOR GENERAL SERVICES VENDORS.
ALLEN ISD urges all Vendors that provide these services to respond to this Bid/Proposal, even if you are a sole source of the product/service. SPECIFICATIONS are provided as an attribute in this solicitation document. PLEASE READ THE ENTIRE RFP CAREFULLY AND DOWNLOAD ALL ATTACHMENTS PRIOR TO RESPONDING TO THIS PROPOSAL.
 

Attention Previously Awarded Vendors: To check on the maturity date of an existing contract or determine if you should submit a new response, please contact the Purchasing Department at (972) 908-8973.
 
If your company has been awarded a contract on a Purchasing Cooperative, you do 
NOT need to respond to this RFP.  Please contact

the Purchasing Department at (972) 908-8973 to discuss becoming an approved vendor with Allen ISD. 
 
Electronic Bidding: Although we are legally required to accept paper bid submissions, we strongly encourage that bidders submit this bid electronically. Electronic bidding will eliminate errors, unnecessary work, and reduce paper. When filing this bid electronically, please do not send us a paper copy as the electronic version will prevail. 
 
Contractors are solely responsible for the timely delivery of their Bid response to the Purchasing Department. Responses received after the deadline will be rejected and shall be returned to the Contractor unopened. Responses submitted by public or private carriers must arrive by the deadline. No provisions or exceptions are made for late delivery due to actions or consequences of third-party carriers.


In the event the District’s offices are closed due to inclement weather or for any other unforeseen cause, the deadline for submission shall automatically be extended until the next operational business day, unless Contractor is otherwise notified. The time of day shall remain the same.


Prior to the final selection, Contractors may be required to submit additional information, which the District may deem necessary to further evaluate the Contractor’s qualifications.


The District reserves the right to postpone the deadline through an addendum.


Procurement results will become available after approval by the Board of Trustees.


CONTRACT – This Proposal, when properly accepted and approved by the Allen Independent School District School Board of Trustees, shall constitute a Contract equally binding between the successful proposers and the Allen ISD. No different or additional terms will become part of this Contract with the exception of any addendum.


TERM -  The successful vendor(s) will enter into an annual contract for Catalog/Discount Vendors. The initial contract period shall be effective upon Board approval and be firm for one (1) year from the date of the award. The contract, upon agreement of both the successful vendor(s) and Allen ISD, shall automatically extend for four (4) additional one (1) year periods.  Allen ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services.  Allen ISD has the option to issue subsequent RFPs as needed.  The District reserves the right to award multiple Contractors to achieve the best value.
 
Initial Contract Period: 
                  August 23, 2021 – August 22, 2022
Contract YR2 (Option):
                   August 23, 2022 –
August 22, 2023
Contract YR3 (Option):
                   August 23, 2023 –
August 22, 2024
Contract YR4 (Option):
                   August 23, 2024 –
August 22, 2025
Contract YR5 (Option):
                   August 23, 2025 –
August 22, 2026
 
As of the Issuance date of this solicitation and continuing until the final date for submission of proposals, contact with Allen ISD employees, except for staff members of the Purchasing Department, is strictly prohibited. All personnel representing Allen ISD are specifically directed not to hold meetings, conferences or technical discussions with any vendor for purposes of responding to this solicitation. Any vendor found to be acting in any way contrary to this directive will be disqualified from entering into any contract that may result from this solicitation.
 
Concat Info:- Name
Kellee Stemac Address
1451 N Watters RD
Allen, TX 75013 USA Phone
972 (908) 8973 Fax
972 (727) 7113 Email
kellee.stemac@allenisd.org