Tourism Website Re-Design, Hosting, Maintenance, and Training

Post InformationPosted At:Fri, Aug 4, 2023 10:38 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No1. Introduction1.1. SummaryThe City of Newport News (the “City”) is seeking proposals from qualified firms (the “Offeror” or “Contractor”) to furnish the goods and/or services described herein and proposals will be received via the City’s e-Procurement Portal, OpenGov Procurement ( https://secure.procurenow.com/portal/nnva), to be received no later than Monday, September 11, 2023 at 5:00 pm (local prevailing time).The purpose of this Unsealed Request for Proposals (URFP) is to solicit proposals to design a new tourism website for the City of Newport News. The new website must reflect the reinvigorated and refreshed Tourism message and share information via words and imagery to encourage guests and residents to experience Newport News. The new website must provide users with

richer content, easy-to-use travel planning tools, and reliable information about tourism opportunities in Newport News. 1.2. BackgroundLocated in the heart of the Hampton Roads region of Virginia, the City of Newport News is a vibrant waterfront community with a diverse and unique range of experiences for residents and visitors. In 2022, the City launched a new brand – Newport News: Built on Breakthroughs. We are now bringing this brand to life in the community, state, and nation through creative marketing and communications initiatives. Earlier in 2022, the City launched a new Tourism brand, “Visit Newport News.” We are in the midst of a robust marketing campaign to encourage all to rediscover and enjoy breakthrough experiences in the city. Tactics include advertising, social media engagement, group outreach and engagement, a branded experience platform, and more.A key priority in 2023 is to redesign and launch a new Tourism website. The Tourism Division’s existing website, www.newport-news.org launched over seven years ago. It is currently hosted and maintained through a contracted vendor. Tourism staff is able to make minor changes and updates to the website, but significant changes must go through the vendor. The City's goal is to create a user-friendly, visually engaging site that is easy for Tourism staff to update and maintain.1.3. Contact InformationProject Contact:Jake Van DykeProcurement Analyst, CPPB 2400 Washington Avenue Office of Purchasing, Fourth Floor, City Hall Newport News, VA 23607 Email: vandykejt@nnva.govPhone: (757) 926-8040Procurement Contact:Shawneequa TylerAssistant Buyer 2400 WASHINGTON AVENUE 4TH FLOOR NEWPORT NEWS, VA 23607 Email: tylersd@nnva.govPhone: (757) 926-8043Department:Office of PurchasingDepartment Head:Gary Sightler Purchasing Agent1.4. TimelineRelease Project Date:August 4, 2023Question Submission Deadline:August 17, 2023, 1:00pmProposal Submission Deadline:September 11, 2023, 5:00pm