Cleaning Supplies UPL Warehouse Product List with Good-Faith Estimates| MSA

40FOR08 | Release date: 04/14/22 | This document is uncontrolled when printed or saved. | Page 1 of 9 REQUEST FOR QUOTE RFQ#735191 Cleaning Supplies UPL Warehouse RFQ Timeline RFQ Issue Date: March 20, 2023 Deadline for Respondent Questions to MSU: March 27, 2023 RFQ Response Due Date: April 6, 2023, 3:00 pm Eastern Estimated Contract Award April 14, 2023 RFQ Contact Name: Brian Szpont Email: szpontbr@msu.edu Phone: (517) 355-1700 DESCRIPTION: Michigan State University (the “University” or “MSU”) is soliciting quotes through this Request for Quote (“RFQ”) for the purpose of purchasing cleaning and custodial supplies. The requested goods and services are more thoroughly described under the Scope of Quote Section of this RFQ. Firms intending to respond to this RFQ are referred to herein as a “Respondent” or “Supplier.” 40FOR08 | Release date: 04/14/22 | This document is uncontrolled when printed or saved. | Page 2 of 9 QUOTE

INSTRUCTIONS 1. QUOTE PREPARATION. The University recommends reading all RFQ materials prior to preparing a quote, particularly these Quote Instructions. Respondents must follow these Quote Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFQ within the quote. Include the Respondent’s company name in the header of all documents submitted with your quote. Document Description Response Instructions Cover Page Provides RFQ title and number, important dates, and contact information for MSU Informational Quote Instructions Provides RFQ instructions to Respondents Informational Respondent Information Sheet Company and Contact Information, and Experience Respondent must complete and submit by quote deadline Scope of Quote Describes the goods and/or services sought by MSU under this RFQ Respondent must complete and submit by quote deadline Pricing Pricing for goods and services sought by the University through this RFQ Respondent must complete and submit by quote deadline Standard Terms and Conditions Provides legal terms for a contract awarded through this RFQ, and is available at https://upl.msu.edu/procurement/supplier- resources/terms-conditions/index.html Deemed accepted by Respondent unless information required in Section 8, Terms and Conditions is submitted by quote deadline 2. EXPECTED RFQ TIMELINE. Activity Date Issue RFQ March 20, 2023 Deadline for Respondent Questions to MSU March 27, 2023 RFQ Response Due April 6, 2023, 3:00 pm Eastern Estimated Contract Award April 14, 2023 3. CONTACT INFORMATION FOR THE UNIVERSITY. The sole point of contact for the University concerning this RFQ is listed on the Cover Page. Contacting any other University personnel, agent, consultant, or representative about this RFQ may result in Respondent disqualification. 4. QUESTIONS. Respondent questions about this RFQ must be submitted electronically by email to the contact listed on the cover page of this RFQ. In the interest of transparency, only written questions are accepted. Answers to all questions will be sent to Respondents via email. Submit questions by referencing the following: (i) Question Number, (ii) Document Name, (iii) Page Number, and (iv) Respondent Question. Please refer to Section 2 above for the deadline to submit questions. 5. MODIFICATIONS. The University may modify this RFQ at any time. Modifications will be sent via email. This is the only method by which the RFQ may be modified. 6. DELIVERY OF QUOTE. The Respondent must submit its quote, all attachments, and any modifications or withdrawals electronically via email to the contact listed on the cover page of this RFQ. The price quote should be saved separately from all other quote documents. The Respondent should submit all 40FOR08 | Release date: 04/14/22 | This document is uncontrolled when printed or saved. | Page 3 of 9 documents in a modifiable (native) format (examples include, but are not limited to: Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the Respondent may also submit copies of documents in PDF. Respondent’s failure to submit a quote as required may result in disqualification. The quote and attachments must be fully uploaded and submitted prior to the quote deadline. Do not wait until the last minute to submit a quote. The University may not allow a quote to be submitted after the quote deadline identified in the Cover Page, even if a portion of the quote was already submitted. 7. EVALUATION PROCESS. The University will convene a team of individuals from various Departments within MSU to evaluate each quote based on each Respondent’s ability to provide the required services, taking into consideration the overall cost to the University. The University may require an oral presentation of the Respondent's quote; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process. The following criteria will be used to evaluate each quote: 8. STANDARD TERMS AND CONDITIONS. The University strongly encourages strict adherence to MSU’s Standard Terms and Conditions for Goods and Services, both available at https://upl.msu.edu/procurement/supplier-resources/terms-conditions/index.html. The University reserves the right to deem a quote non-responsive for failure to accept the Standard Terms and Conditions. Nevertheless, the Respondent may submit proposed changes to the Standard Terms and Conditions in track changes (i.e., visible edits) with an explanation of the Respondent’s need for each proposed change. Failure to include track changes with an explanation of the Respondent’s need for the proposed change constitutes the Respondent’s acceptance of the Standard Terms and Conditions. General statements, such as “the Respondent reserves the right to negotiate the terms and conditions,” may be considered non-responsive. 9. CLARIFICATION REQUEST. The University reserves the right to issue a Clarification Request to a Respondent to clarify its quote if the University determines the quote is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification. 10. RESERVATIONS. The University reserves the right to: a. Disqualify a Respondent for failure to follow these instructions. b. Discontinue the RFQ process at any time for any or no reason. The issuance of an RFQ, your preparation and submission of a quote, and the University’s subsequent receipt and evaluation of your quote does not commit the University to award a contract to you or anyone, even if all the requirements in the RFQ are met. c. Consider late quotes if: (i) no other quotes are received; (ii) no complete quotes are received; (iii) the University received complete quotes, but the quotes did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award. d. Consider an otherwise disqualified quote, if no other quotes are received. e. Disqualify a quote based on: (i) information provided by the Respondent in response to this RFQ; or (ii) if it is determined that a Respondent purposely or willfully submitted false or misleading information in response to the RFQ. f. Consider prior performance with the University in making its award decision. g. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating quote pricing and in the final award. h. Refuse to award a contract to any Respondent that has outstanding debt with the University or has a legal dispute with the University. i. Require all Respondents to participate in a Best and Final Offer round of the RFQ. j. Enter into negotiations with one or more Respondents on price, terms, technical requirements, or other deliverables. k. Award multiple, optional-use contracts, or award by type of service or good. https://upl.msu.edu/procurement/supplier-resources/terms-conditions/index.html 40FOR08 | Release date: 04/14/22 | This document is uncontrolled when printed or saved. | Page 4 of 9 l. Evaluate the quote outside the scope identified in Section 7, Evaluation Process, if the University receives only one quote. 11. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible Respondent who offers the lowest total cost to the University, as determined by the University. The University will email a Notice of Award to all Respondents. A Notice of Award does not constitute a contract, as the parties must reach final agreement on a signed contract before any services can be provided. 12. GENERAL CONDITIONS. The University will not be liable for any costs, expenses, or damages incurred by a Respondent participating in this solicitation. The Respondent agrees that its quote will be considered an offer to do business with the University in accordance with its quote, including the Master Service Agreement, and that its quote will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the Respondent, the University may, at its option, incorporate any part of the Respondent’s quote into the contract. This RFQ is not an offer to enter into a contract. This RFQ may not provide a complete statement of the University’s needs, or contain all matters upon which agreement must be reached. Quotes submitted via email are the University’s property. 13. FREEDOM OF INFORMATION ACT. Respondent acknowledges that any responses, materials, correspondence or documents provided to the University may be subject to the State of Michigan Freedom of Information Act (“FOIA”), Michigan Compiled Law 15.231 et seq., and may be released to third parties in compliance with FOIA or any other law. 40FOR08 | Release date: 04/14/22 | This document is uncontrolled when printed or saved. | Page 5 of 9 RESPONDENT INFORMATION SHEET Please complete the following Information Sheet in the space provided: Information Sought Response Contact Information Respondent’s sole contact person during the RFQ process. Include name, title, address, email, and phone number. Person authorized to receive and sign a resulting contract. Include name, title, address, email, and phone number. Respondent Background Information Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP. What state was the company formed in? Main phone number Website address DUNS# AND/OR CCR# (if applicable): Number of years in business and number of employees Legal business name and address of parent company, if any Has your company (or any affiliates) been a party to litigation against Michigan State University? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction. Experience Describe relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the services described in this RFQ. Experience 1 Company name Contact name Contact role at time of project Contact phone Contact email 1. Project name and description of the scope of the project 2. What role did your company play? 3. How is this project experience relevant to the subject of this RFQ? Start and end date (mm/yy – mm/yy) Status (completed, live, other – specify phase) Experience 2 Company name Contact name Contact role at time of project Contact phone 40FOR08 | Release date: 04/14/22 | This document is uncontrolled when printed or saved. | Page 6 of 9 Contact email 1. Project name and description of the scope of the project 2. What role did your company play? 3. How is this project experience relevant to the subject of this RFQ? Start and end date (mm/yy – mm/yy) Status (completed, live, other – specify phase) Experience 3 Company name Contact name Contact role at time of project Contact phone Contact email 1. Project name and description of the scope of the project 2. What role did your company play? 3. How is this project experience relevant to the subject of this RFQ? Start and end date (mm/yy – mm/yy) Status (completed, live, other – specify phase) 40FOR08 | Release date: 04/14/22 | This document is uncontrolled when printed or saved. | Page 7 of 9 SCOPE OF QUOTE Please address each of the sections below in a written response, which can be completed on a separate sheet (using the same section headings). 1. Background. MSU University Procurement and Logistics (UPL) Warehouse is requesting quotes for identified cleaning supplies provided within the excel sheet. Term will be identified upon awarding. 2. Scope of Quote. a. [The requested materials and quantities represent a good faith estimate of the types and quantities of materials required, but does not guarantee a specific volume or quantity to be purchased b. Actual quantities order will be as per the Purchase Order issued by MSU c. All shipments shall be “Ship Destination Freight Paid” as per the shipping instructions of this RFQ i. Named Point of Destination shall be: University Procurement and Logistics Angell Building 166 SERVICE RD EAST LANSING, MICHIGAN 48824 d. Quoted lead times should be from receipt of order from MSU i. Respondents must indicate delivery lead times in their response 3. Supplier Preferences a. Preferences may be given to respondents who can demonstrate the following: i. Michigan Based Business 1. To be considered, respondent is to provide evidence of State of Incorporation and/or MI based operations 4. Required Items (Base Bid) a. Supplier shall provide to the University the below listed items in the PRICING table below (page 9): 5. Voluntary Alternatives a. In addition to (or if supplier is unable to provide) the items listed in Section 4, Supplier may propose a voluntary alternative for MSU’s consideration. i. If proposing a voluntary alternative, Supplier shall provide the following documentation as part of there response to this RFQ 1. Product Information Sheets 2. Product Technical Specifications 3. Samples may be requested for review. 40FOR08 | Release date: 04/14/22 | This document is uncontrolled when printed or saved. | Page 8 of 9 6. Terms of Payment a. Unless agreed to in writing by the University, invoice payment terms shall be NET30. i. Respondents are free to propose discount payment terms, i.e. 2.75% 10, NET 30 days 7. Invoicing a. Invoice Requirements i. Invoices are to be billed on a separate sheet of paper ii. Invoices must be submitted within 30 days after shipment of the Required Items b. All invoices are to be submitted directly to MSU Accounts Payable. Do not mail or email invoices to Administration Building or MSU Client, they will not be paid and will delay receipt of payment. More information on MSU invoice submission requirements can be found at: https://upl.msu.edu/finance-analytics/accounts-payable/submitting-invoices/index.html c. Every invoice must include i. Company Name ii. University Purchase Order Number iii. Description of services provided, or goods delivered to university]. https://upl.msu.edu/finance-analytics/accounts-payable/submitting-invoices/index.html 40FOR08 | Release date: 04/14/22 | This document is uncontrolled when printed or saved. | Page 9 of 9 PRICING Please include a Pricing quote as identified below on a separate sheet. Quoted pricing shall be firm for one-year. *See excel spread sheet for list of items and good faith estimates.