Apr 24, 2017 10:01 am This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is PR6236702 and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95. The associated North American Industrial Classification System (NAICS) code for this procurement is 333413 with a small business size standard of 500.00 employees. This requirement is a [ Total HUB-Zone ] set-aside and only qualified offerors may submit bids. The solicitation pricing on www.FedBid.com
will start on the date this solicitation is posted and will end on 2017-05-04 11:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com
. FOB Destination shall be in the Special Shipping Instructions.
The Department of State requires the following items, Meet or Exceed, to the following:
LI 001: Air Purifiers (per attached SOW)., 400, EA;
LI 002: Replacement filters for the Air Purifiers., 400, EA;
LI 003: Shipping to Addis Ababa, Ethiopia (detailed address will be provided in the PO)., 1, LOT;
Solicitation and Buy Attachments***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com
. Questions not received within a reasonable time prior to close of the solicitation may not be considered.***
For this solicitation, Department of State intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Department of State is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com
. There is no cost to register, review procurement data or make a bid on www.FedBid.com
. Offerors that are not currently registered to use www.FedBid.com
should proceed to www.FedBid.com
to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at firstname.lastname@example.org
. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com
by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com
process or to collude with the intent or effect of hampering the competitive www.FedBid.com
process. Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or email@example.com.Use
Seller certifies that it is an authorized distributer of the brand name product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).
In addition to providing pricing at www.FedBid.com
for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Submissions can be sent to firstname.lastname@example.org
This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov
. Registration must be "ACTIVE" at the time of award.
All Bids must be valid for 30 days from the closing date for this solicitation. No exceptions or qualifications.
New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturerâ€TMs warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.
The Seller confirms to have sourced all products submitted in this Bid from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturerâ€TMs current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.
The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.
The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, will apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of a FAR clause may be accessed electronically at http://www.acquisition.gov/far/
To have a bid considered for award, vendors must provide the manufacturer name, model, and extended specifications of the exact equipment being proposed for all line items - no exceptions. Offerors shall also provide with their proposal, at a minimum, existing product literature from the manufacturer or a third party (i.e., clearly identifying the source) substantiating the acceptability of their offered products in accordance with this solicitation. Failure to provide this information will result in a â€ ̃non- responsive bid and removal from award consideration.
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
(ii) technical capability of the item offered to meet the Government requirement;
(iii) past performance (see FAR 15.304);
Technical and past performance, when combined, are equal to the price.
The offerors shall list a minimum of three contracts and/or subcontracts that they have held over the past five years to demonstrate their prior experience in supplying the equipment in the required category, as stated and manifested in this solicitation, to companies, organizations and other Government entities, etc. Any additional information, such as letters, associations and standards to substantiate the past performance shall be furnished by the offerors. The offerors shall provide the following information for each contract and/or subcontract:
(a) Customer's name, address, and telephone numbers of customer's lead contract and technical personnel;
(b) Type(s) and category(ies)
(c) Contract number;
(d) Contract dollar value; and
(e) Any terminations (partial or complete) and the reason (convenience or default).
52.204-12, 52.212-4, 52.232-40, 652.225-71, 652.229-71, 652.243-70, 652.242-73
52.212-5 : 52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-50, 52.223-18, 52.225-13, 52.232-33, 52.247-64, 52.222-55