Elkhart County Highway CR 18 at CR 13/CR115 Intersection Improvement

Standard RFP Form Ver. 7-8-16 1 Posting Date: May 29, 2018 Request for Proposals Notification Title: Elkhart County Highway CR 18 at CR 13/CR115 Intersection Improvement (Des # 1401749) in Fort Wayne District Response Due Date & Time: June 28, 2018 at 4:00 PM This Request for Proposals (RFP) is official notification of needed professional services. This RFP is being issued to solicit a letter of Interest (LOI) and other documents from firms qualified to perform engineering work on federal aid projects. A submittal does not guarantee the firm will be contracted to perform any services but only serves notice the firm desires to be considered. Elkhart Contact for Questions: Kent Schumacher, County Engineer 610 Steury Ave. Goshen, IN 46528 574-533-0538 kschumacher@elkcohwy.org Submittal Requirements: 1. Letter of Interest 5 Copies (required content and instructions follow) 2. One (1) signed Affirmative Action Certification and associated

required documents for all items if the DBE goal is greater than 0%. . Submit To: Kent Schumacher, County Engineer 610 Steury Ave Goshen, IN 46528 574-533-0538 kschumacher@elkcohwy.org Standard RFP Form Ver. 7-8-16 2 Selection Procedures: Consultants will be selected for work further described herein, based on the evaluation of the Letter of Interest (LOI) and other required documents. The Consultant Selection Rating Form used to evaluate and score the submittals is included for your reference. Final selection ranking will be determined by: Requirements for Letters of Interest (LOI) A. General instructions for preparing and submitting a Letter of Interest (LOI). 1. Provide the information, as stated in Item B below, in the same order listed and signed by an officer of the firm. Signed and scanned documents, or electronically applied signatures are acceptable. Do not send additional forms, resumes, brochures, or other material unless otherwise noted in the item description. 2. LOIs shall be limited to twelve (12) 8 x 11 pages that include Identification, Qualifications, Key Staff, and Project Approach. 3. LOIs must be received no later than the Response Due Date and Time; as shown in the RFP header above. Responses received after this deadline will not be considered. Submittals must include all required attachments to be considered for selection. B. Letter of Interest Content 1. Identification, Qualifications and Key Staff a. Provide the firm name, address of the responsible office from which the work will be performed and the name and email address of the contact person authorized to negotiate for the associated work. b. List all proposed sub consultants, their DBE status, and the percentage of work to be performed by the prime consultant and each sub consultant. (See Affirmative Action Certification requirements below.) A listing of certified DBEs eligible to be considered for selection as prime consultants or sub- consultants for this RFP can be found at the Prequalified Consultants link on the Indiana Department of Transportation (INDOT) Consultants Webpage. (http://www.in.gov/indot/2732.htm). 1'" Rank totals with the lowest rank totalbeing the top ranked rm 1'7 The weighted score totals with the highest score being the top ranked rm http://www.in.gov/indot/2732.htm Standard RFP Form Ver. 7-8-16 3 c. List the Project Manager and other key staff members, including key sub consultant staff, and the percent of time the project manager will be committed for the contract, if selected. Include project engineers for important disciplines and staff members responsible for the work. Address the experience of the key staff members on similar projects and the staff qualifications relative to the required item qualifications. d. Describe the capacity of consultant staff and their ability to perform the work in a timely manner relative to present workload. 2. Project Approach a. Provide a description of your project approach relative to the advertised services. For project specific items confirm the firm has visited the project site. For all items address your firms technical understanding of the project or services, cost containment practices, innovative ideas and any other relevant information concerning your firms qualifications for the project. Requirements for Affirmative Action Certification A completed Affirmative Action Certification form is required for all items that identify a DBE goal greater than 0%. The consultant must identify the DBE firms with which it intends to subcontract, include the contract participation percentage of each DBE and list what the DBE will be subcontracted to perform on the Affirmative Action Certification Form. Copies of DBE certifications, as issued by INDOT, for each firm listed are to be included as additional pages after the form. If the consultant does not meet the DBE goal, they must provide evidence of a good faith effort to achieve the DBE goal; said evidence must be provided in additional documentation. Please review the DBE program based on set goals and complete the DBE Affirmative Action Certification form as applicable. What constitutes as a good faith effort is explained in detail within the DBE program information referred to above. If no goal is set, no Affirmative Action Certification form is required. Indiana Department of Transportations (INDOT) DBE Program Information is available at the Indiana Department of Transportations website. A listing of certified DBEs eligible to be considered for selection as prime consultants or sub- consultants for this RFP can be found at the Prequalified Consultants link on the Indiana Department of Transportation (INDOT) Consultants Webpage. (http://www.in.gov/indot/2732.htm). DBE subcontracting goals apply to all prime submitting consultants, regardless of the primes status of DBE. http://www.in.gov/indot/2732.htm Standard RFP Form Ver. 7-8-16 4 Work item details: Local Public Agency: Elkhart County Highway Project Location: CR 18 at CR 13 / CR 115 Project Description: Intersection Improvement INDOT Des #: 1401749 Phases Included: PE, CE Estimated Construction Amount: $1,500,000 Funding: Federal Funding Term of Contract: Until Project Completion DBE goal: 5% Required Prequalification Categories: 5.2 Environmental Document Preparation - CE 12.1 Project Management for Aquisition Services 6.1 Topographical Survey Data Collection 12.2 Title Search 8.1 Non-Complex Roadway Design 12.4 Appraisal 9.1 Level 1 Bridge Design 12.5 Appraisal Review 11.1 Right of Way Plan Development 13.1 Construction Inspection Additional Categories Listed Below: 7.1 Geotechnical Engineering Services 10.1 Traffic Signal Design Standard RFP Form Ver. 7-8-16 5 LPA Consultant Selection Rating Sheet Sample: RFP Selection Rating for _____________________________________________ Category Scoring Criteria Scale Score Weight Weighted Score 6 3 1 1 0 -1 2 1 0 -3 2 1 0 -1 -3 2 1 0 -3 Signature: Print Name: __________________________________________ Title: Date: ___________________________________________ (Form Rev. 4-7-16) It is the responsibility of scorers to make every effort to identify the firm most capable of producing the highest deliverables in a timely and cost effective manner without regard to personal preference. I certify that I do not have any conflicts of interest associated with this consultant as defined in 49CFR118.36. I have thoroughly reviewed the letter of interest for this consultant and certify that the above scores represent my best judgment of this firm's abilities. Weighted Sub-Total: High level of understanding of the project. Basic understanding of the project. Lack of project understanding. 15 20 Project Manager Project Understanding and Innovation that provides cost and/or time savings. High level of understanding and viable innovative ideas proposed. Approach to Project Predicted ability to manage the project, based on: experience in size, complexity, type, subs, documentation skills. Demonstrated outstanding experience in similar type and complexity. Demonstrated high level of experience in similar type and complexity. Experience in similar type and complexity shown in resume. Experience in different type or lower complexity. Insufficient experience. Expertise and resources at appropriate level. Insufficient expertise and/or resources. 15 Team's Demonstrated Qualifications Demonstrated outstanding expertise and resources identified for required services for value added benefit. Demonstrated high level of expertise and resources identified for required services for value added benefit. Evaluation of the team's personnel and equipment to perform the project on time. Availability of more than adequate capacity that results in added value. Adequate capacity to meet the schedule. Insufficient available capacity to meet the schedule. Technical Expertise: Unique Resources that yield a relevant added value or efficiency to the deliverable. 20 Capacity of Team to do Work Quality score for similar work from performance database. Schedule score from performance database. Responsiveness score from performance database. Des. No. Services Description: Consultant Name: (City, County, Town) or (Local Public Agency) Evaluation Criteria to be Rated by Scorers Performance evaluation score averages from historical performance data. Past Performance http://www.in.gov/indot/files/LPA_Consultant_Selection_Rating_Sheet_for_Standard_Template.xls Standard RFP Form Ver. 7-8-16 6 (Rev. 03/28/2016) Des. #: Click here to enter text. Affirmative Action Certification (AAC) for Disadvantages Business Enterprises (DBE) I hereby certify that my company intends to affirmatively seek out and consider Disadvantaged Business Enterprises (DBEs) certified in the State of Indiana to participate as part of this proposal. I acknowledge that this certification is to be made an integral part of this proposal. I understand and agree that the submission of a blank certification may cause the proposal to be rejected. I certify that I have consulted the following DBE website to confirm that the firms listed below are currently certified DBEs: http://www.in.gov/indot/2732.htm. I certify that I have contacted the certified DBEs listed below, and if my company becomes the CONSULTANT, these DBEs have tentatively agreed to perform the services as indicated. I understand that neither my company nor I will be penalized for DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification to be applied toward the DBE goal must have prior approval by INDOTs Economic Opportunity Division. I. DBE Subconsultants to be applied toward DBE goal for the RFP item: Certified DBE Name to DBE Service Planned Estimated Percentage to be Paid* % % % % II. DBE Subconsultants to be utilized beyond the advertised DBE goal for the RFP item: Certified DBE Name to DBE Service Planned Estimated Percentage to be Paid* % % % % Estimated Total Percentage Credited toward DBE Goal: ___________ Estimated Percentage of Voluntary DBE Work Anticipated over DBE Goal: __________ Company Name: ____________________________________________________________________ Signature: ___________________________________________ Date: ________________________ It is understood that these individual firm percentages are estimates only and that percentages paid may be greater or less as a result of negotiation of contract scope of work. My firm will use good faith efforts to meet the overall DBE goal through the use of these or other certified and approved DBE firms. http://www.in.gov/indot/2732.htm