Bid on Hauling Services for Gravel & Aggregate\nMaterial

"COMPETITIVE BIDDING NOTICE\nINVITATION TO BID\n\nThe County of Waller proposes to purchase the following items on competitive bid:\n\nHAULING SERVICES FOR GRAVEL & AGGREGATE MATERIAL\n\nBids will be received by the Waller County Auditor, Alan Younts, until 2:00 p.m., February\n14, 2023 in the office of County Auditor at 836 Austin Street, Suite 221, Hempstead, Texas\n77445. Bids shall be opened by Commissioners\u2019 Court at 9:00 a.m. February 15, 2023, in the\nWaller County Courtroom, Hempstead, Texas 77445. The Court shall award the contract on\nFebruary 22, 2023, at 9:00 a.m., inthe Waller County Courtroom, during open session of\nCommissioners\u2019 Court to the responsible bidder who submits the lowest and best bid.\n\nA contract shall not be awarded to a bidder who is not the lowest dollar bidder meeting\nspecifications unless, before the award, each lower bidder is given notice of the proposed\naward, and is given an opportunity to appear before the Commissioners\u2019 Court

and present\nevidence concerning the lower bidder\u2019s responsibility.\n\nBid award shall be based on either unit price or Jump sum as indicated on the BID SHEET.\n\nMethod of payment will be by check upon completion and acceptance of the work or the\nfulfillment of the purchase obligation to the County.\n\nSpecifications and Bid Forms may be downloaded from the Waller County web site at\nwww.co.waller.tx.us\n" "GENERAL REQUIREMENTS\n\nVENDOR INSTRUCTIONS:\n\nREAD THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU\nARE RESPONSIBLE FOR FULFILLING ALL REQUIREMENTS AND\nSPECIFICATIONS. BE SURE YOU UNDERSTAND THEM. PERSUANT TO THE\nFOLLOWING VERIFICATION FORMS:\n\ne State of Texas -House Bill 89 (85\" Texas Legislature)\ne State of Texas -Senate Bill 13 (87 Texas Legislature)\ne State of Texas -Senate Bill 19 (87 Texas Legislature)\n\nBID RETURNS\n\nBidder must return all completed bids to the Waller County Auditor\u2019s office at 836 Austin Street,\nSuite 221, Hempstead, Texas 77445 before 2:00 P.M. by the time clock in the County Auditor\u2019s\noffice. BIDS RECEIVED AFTER 2:00 P.M. DEADLINE WILL BE MARKED AS SUCH.\n\nBID FORM COMPLETION\n\nFill out completely and return ONE ORIGINAL AND TWO () copies of bid forms, in a\nsealed envelope plainly identified as Bid on Hauling Services for Gravel & Aggregate\nMaterial to the office of the County Auditor. An authorized company representative must\nsign and have notarized the CERTIFICATION AND COMPLIANCE and the BIDDERS\nCERTIFICATE as part of the Bid forms. The TERM CONTRACT shall be signed when bid\nis submitted or at the time bid is awarded in court.\n\nAWARD\n\nWaller County reserves the right to award this contract TO THE RESPONSIBLE BIDDER\nWITH THE LOWEST AND BEST BID as determined by the County in accordance with\nlaws of the State of Texas, to waive any formality or irregularity, to make award to more\nthan one bidder, to reject all bids or require new bids if in the best interest of the County. By\nlaw, Waller County is not obligated to accept a non-compliant bid.\n\nCONTRACT FULFILLMENT\nWaller County Commissioners\u2019 Court must, by law, award all contracts and the County\nJudge must sign all contracts and agreements before they become binding on the County.\n\nDepartment heads are NOT authorized to sign any kind of supplemental or binding\npurchase, lease or rental agreements for goods or services for Waller County. All\nsupplemental agreements are subject to approval by the County Attorney prior to being\nsigned by the County Judge.\n\nBinding agreements shall remain in effect until all products and/or services covered by this\npurchase have been satisfactorily delivered and accepted.\n\nIf this contract is intended to cover a specific time period, said time will be noted in\nthe Special Provisions and Requirements.\n" "PRICING:\nWaller County will ordinarily accept certifiable price increases during the term of this\ncontract.\n\nHowever, the contractor must petition the County Auditor in writing 45 days prior to the\nprice increase becoming effective. Within those 45 days, the Auditor will notify the County\nEngineer of the petition and it will be determined whether the Waller County\nCommissioners\u2019 Court accepts the price increase or rejects it. Within 45 days of the petition,\nthe Bidder will be sent, via certified mail, hand delivery or fax, notice of acceptance or\nrejection of the increase. If it is accepted, an addendum to the contract will be generated and\nattached to the contract. If it is rejected, the Bidder has 10 days to make a determination\nbetween the two options:\n\nl. to continue the work under the provisions of the original contract; or\n2. to terminate the contract.\n\nIf the bidder chooses option 1, the contract continues in the usual manner. If option 2 is\nchosen, the contract continues until the original 45-day period of time is completed. The\nCounty must go out for bids again. At that time, the Bidder can submit a bid packet for the\nwork or supplies.\n\nTERMINATION OF AGREEMENT:\n\nThis contract may be terminated by Waller County, at its option, upon 15 days notice in\nwriting. It may also be terminated if the price increase petition submitted by the Bidder is\nrejected and the Bidder does not wish to continue working under the provisions ofthe\noriginal contract. (Bidder must continue working under the original contract for the 45-day\nperiod after submission of the price increase petition).\n\nThe contract may also be terminated by Bidder upon 45 days notice of termination from the\nbidder.\n" "SPECIAL PROVISIONS AND REQUIREMENTS\n\nDUE DATE: February 14, 2023\nOPENING DATE: February 15, 2023\nAWARD DATE: February 22, 2023\nSPECIAL PROVISIONS:\nVENDOR NOTE:\n\nCAREFULLY READ ALL REQUIREMENTS, SPECIFICATIONS AND\nINSTRUCTION. FILL OUT ALL FORMS PROPERLY AND COMPLETELY.\nSUBMIT YOUR BID IN TRIPLICATE, INCLUDING ALL APPROPRIATE\nSUPPLEMENTS. BE SURE ALL REQUIRED SIGNATURES ARE IN PLACE.\n\nWaller County is requesting bids for \u201c\"HAULING SERVICES FOR GRAVEL AND\nAGGREGATE MATERIAL\u201d.\n\nIf you need additional information, please direct your inquiries to the Road and\nBridge Department, at (979) 826-7670.\n\nBids must be submitted on the attached Bid Sheet or copies thereof. By returning the\nBid Sheet, Vendors certify agreement to the following:\n\n1, Prices include all charges for freight, demurrage, and unloading.\nDelivery will be F.O.B.: Waller County Road & Bridge Department\nplacing order located in Hempstead, Brookshire, or various other\nlocations in Waller County.\n\nA delivery ticket shall accompany each load and shall show:\n\na. Name and address of vendor\nb. Description of material shipped\nc. Quantity of material shipped\n\n3. Invoices shall be sent directly to Waller County Treasurer, 836 Austin\nStreet, Suite 316, Hempstead, Texas 77445. Payments will be processed\nafter notification that all supplies/services have been\nreceived/performed satisfactorily and no unauthorized substitutions\nhave been made. Invoices must be fully itemized in order to be\nprocessed.\n" "Page 2 - Special Provisions and Requirements\n\n4.\n\n10.\n\n11.\n\n12.\n\nAll insurance requirements, including Workers\u2019 Compensation, as\noutlined in Texas State Statutes shall be met prior to any delivery and\nshall remain in effect during the life of this contract.\n\nWaller County reserves the right to measure or weigh all of the\nvendor\u2019s trucks in order to verify the volume of Bid material therein\nand reject any loads to be deficient.\n\nThe bid award shall be based on, but not necessarily limited to, the\n\nfollowing:\n\na. Unit Price or Lump Sum Price as indicated on bid form.\n\nb. Product delivery shall begin within 24 hours of order.\n\nc. Products to be delivered shall be delivered no later than 2:30 p.m.\neach day.\n\nd. Waller County\u2019s experience with products bid\n\ne. Vendor\u2019s past performance record with Waller County\n\nf. Waller County\u2019s evaluation of vendor\u2019s ability and reliability.\n\nBids must be submitted in a sealed envelope plainly marked on the\noutside; \"HAULING SERVICES FOR GRAVEL AND AGGREGATE\nMATERIAL\u201d.\n\nThe County is exempt from Federal Excise and State Sales Tax;\ntherefore, tax must not be included in this Bid.\n\nThe bidder agrees, if this bid is accepted, to furnish any and all items\nupon which prices are offered, at the price(s) and upon the terms and\nconditions contained in the Specifications.\n\nBid is to be submitted in ONE ORIGINAL AND TWO (2) copies to\nthe County Auditor. All designations and prices shall be fully and\n\nclearly set forth. The proper spaces in the Bid Form shall be suitably\nfilled in.\n\nWaller County reserves the right to accept or reject in part or in whole\nany bids submitted, and to waive any technicalities for the best interest\nof the County.\n"