Clothing - Uniforms

1 STATE OF NEW HAMPSHIRE Dept. of Administrative Services Div. of Procurement and Support Services Bureau of Purchase and Property State House Annex Concord, New Hampshire 03301 Date: January 2, 2020 NOTICE OF CONTRACT COMMODITY: CLOTHING - UNIFORMS CONTRACT NO.: 8002632 NIGP: 200-8500 VENDOR: Ben’s Uniform, Inc. VENDOR # : VC #161481 B001 20 Main Street Amesbury, MA 01913 CONTACT PERSON(s): Kathy Brace Tel. No.: 978-388-0471 or 1-800-255-2367 Fax No.: 978-388-7878 E-Mail: Kathy@bensuniforms.com EFFECTIVE FROM: January 1, 2020 Through: December 31, 2023 TERMS: Payments shall be made via Procurement Card (P-Card) unless otherwise specified by the State of New Hampshire. PAYMENT: If the agency is enrolled in the P-Card program, payments shall be made via P- Card. DELIVERY TIME: The Contractor will be required to accomplish delivery of any item ordered under the contract within five to ten (10) business days from the placement

of the order or upon mutual agreement with ordering agency for custom/fitted orders. The use of a private carrier to make delivery does not relieve the Contractor from the responsibility of meeting the delivery requirement. ORDERING: State agencies will place their orders by electronic order entry, by e-mail, by FAX, or they may establish a standard delivery order. Eligible participants will utilize their own individually established ordering procedures. Walk-ins will be accepted. However, agency must reference State Contract # 8002632. For orders over $10,000 or detailed orders, agencies will utilize NH First for issuance of Purchase Order. QUESTIONS: Loretta Razin at Loretta.Razin@DAS.NH.Gov or call 603-271-0579 F.O.B.: Destination MINIMUM ORDERS: There is no minimum order required under this contract. mailto:Kathy@bensuniforms.com mailto:Loretta.Razin@DAS.NH.Gov 2 INVOICING: Invoicing will be done to the Agency Remit Account on the basis of each order completed, or other mutually agreed upon timeframe between the Contractor and agency (example: monthly invoice). Invoices will clearly indicate the quantity, description, packaging, date delivered, and contract price. Invoicing for eligible participants will be in accordance with their individual requirements. VENDOR’S BALANCE OF PRODUCT LINE ITEMS: The items in each category include the items most commonly purchased by State of New Hampshire agencies. During the term of contract, the state may purchase uniform clothing from the Contractor’s Balance of Product Line. The Contractor will provide the requesting agency with written price quotes for all additional uniform clothing, and if requested, will provide garment samples made to agency specifications. All items ordered will include all shipping/charges. CONTRACT SERVICES: The following services shall be required and included all uniform pricing offered under this contract: • GARMENT FITTING: o Individual on-site fitting for officers and/or use of measurements provided by agency to create a Size Database which will be used during the term of the contract o Periodic on-site fittings to provide officers with opportunity for a new fitting if size has changed or needs adjustment, and to measure new hires. Frequency and location of on-site fittings will be coordinated between the contractor and the using agency. • SIZE CHARTS Successful Vendor(s) shall provide a sizing chart or other breakdown to show the range of sizes, which are considered ‘standard’. All items must be available in both men’s and women’s sizing. • AGENCY SUPPLIED ITEMS State agency will supply embroidered chevrons and patches to be sewn on to finished garments by Vendor. Most shirts/jackets and other items will require delivery with sewn on embroidered patch (patch supplied by State). • CUSTOMER SERVICE REPRESENTATIVE The successful Vendor shall assign a Customer Service Representative to receive orders or answer questions and track shipments. Representative shall also advise agency on uniform care instructions or other information as requested. • ORDER HISTORY Successful Vendor shall be required to keep an order history for each state agency. History must show the date of order, item description, part numbers, sizes and delivery location for all orders placed against the contract. • ALTERATIONS Successful Vendor shall be able to complete on-site alterations if required by agency, or shall be able to make alterations and return garment to agency within ten (10) business days of fitting. Pricing for individual alterations shall be negotiated between the Vendor and the agency and shall be based upon a fixed cost per hour plus materials. • SPECIFICATION COMPLIANCE: It will be the responsibility of the using agency to provide the Contractor with detailed specifications for all items ordered. All items offered by the Contractor will meet the custom and general specifications as written, with exceptions as noted in this section. • MINOR DEVIATIONS The uniform specifications included with this bid are based upon the construction details of the uniforms currently being purchased for the NH State Police and Department of Corrections. Minor deviations in the details for some of the processes may be present in the descriptions provided. • SUBSTITUTIONS Successful Vendor may offer an equivalent for construction items that will not adversely change or alter the quality and finished product. Substitutions or equivalents shall not apply to the fabric, colors or any custom details. All substitutions must be so noted in offer and must be accompanied by detailed specifications for product or process change. No substitutions to materials, construction or any other items shall be allowed without the express permission of the State of New Hampshire using agency or department. 3 • WORKMANSHIP All workmanship will be of first quality in every respect and shall be full cut to permit reasonable alteration. Garments will be delivered clean, pressed and under pressed in a workmanlike manner. There will be no defective stitching, loose ends of thread or raw edges of fabric showing in any part finished garment. All garments will be free from defects which affect appearance or which might impair serviceability. PRODUCTS & PRICING: The Contractor hereby offers to furnish to State of New Hampshire agencies and institutions and to any political sub-division and authorized non-profit organization wishing to participate, in accordance with all of the requirements of this contract at the following prices for the entire contract term and any extension. UOM Product Description Brand/Product # Delivered Cost per Unit Delivered Qty of 120 or More Per Unit SECTION 1 – DEPT OF SAFETY Ea NH SP Summer Shirts, short sleeve (Unisex) Raeford Mills #571-590, Dark Green w/Taupe $ 140.00 $ 126.00 Ea NH SP Winter Shirts, long sleeve (Unisex) Raeford Mills #573-590, Dark Green w/Taupe $ 160.00 $ 145.00 Ea NH SP Summer Trouser, Non-Com (Unisex) Raeford, #573-437, Taupe $ 166.00 $ 151.00 Ea NH SP Winter Trouser, Non-Com (Unisex) Raeford, 645-437, Taupe $ 166.00 $ 151.00 Ea NH SP Summer Trouser, Commissioned Officer (Unisex) Raeford, 573-437, Taupe $ 166.00 $ 151.00 Ea NH SP Winter Trouser, Commissioned Officer (Unisex) Raeford, 645-437, Taupe $ 166.00 $ 151.00 SECTION 2 – DEPT OF CORRECTIONS Ea Long Sleeve Shirts 35W5435 (Unisex) Flying Cross by Fechheimer, #35W5435, Navy $ 42.00 Ea Embroidered Tactical Polo CornerStone CS410 and CS411 Navy $ 35.00 Ea Inner Jacket, Zips inside, Blauer 6120 (Unisex) B. Dry, #6120, Navy $ 140.00 Ea Outer Jacket Parker, Blauer 9860 (Unisex) B. Dry, #9860, Navy $ 177.00 Ea Trouser, Blauer 8810x (Unisex) Product #8810X 6, Navy $ 70.00 Ea 1/4 Zip Sweat Shirt Sport-Tek ST253, Navy $ 38.00 Ea Tie-Clip on Black, Uniform Cravats 75% Poly / 25% Wool, 18 or 20 by 3" W $ 10.00 Ea T-Shirt Navy Gildan 2000 (100% Cotton) $ 16.50 Div. of Procurement and Support Services  AGENCY SUPPLIED ITEMS  ALTERATIONS