Instructional Materials Procurement System

Status: Addendum Posted Contact Name: Kem David Contact Number: 512-463-9436 Contact Email: Kem.David@tea.texas.gov Response Due Time: 2:00 PM Agency/Texas SmartBuy Member Number: 701 Days Solicited: 21+ Days for Solicitation Notice Solicitation Posting Date: 1/12/2024 Response Due Date: 2/22/2024 Last Modified: 1/25/2024 8:58 am Solicitation Description: The Texas Education Agency (TEA) is seeking responses from qualified respondents to replace the current statewide instructional materials procurement system (EMAT). The procurement system will be integrated with TEA’s Centralized Accounting and Payroll/Personnel System (TCAPPS) to provide a procurement platform for districts to request instructional materials from vendors with funding allocated by the Texas Education Agency to each school district. TEA is a CAPPS HUB agency with TEA customizations and custom-developed bolt-on applications like EMAT. TCAPPS was formerly

known as the Integrated Statewide Accounting System (ISAS), but the name was changed in 2015. The procurement system manages and processes all Texas public education instructional material requests, orders, payments, and deliveries. These instructional materials consist of textbooks, workbooks, software, online materials, open-educational resources, and accessible instructional materials such as braille, large-type, and audio materials. The procurement system is accessed by internal staff at TEA, various staff members at the state’s 1,200+ independent school districts, and by over 100 different publishers and shippers. The procurement system must be web-based, designed, and built to support the entire process and all user roles in an efficient manner, minimizing manual processes. This procurement platform will require a user-friendly consumer interface with little training required. In addition to integrating with our current financial system, the procurement system must also provide reporting and tracking, provide ongoing support, and provide a level of customization. TEA values innovation, creativity, and iterative design improvement. URL: Addendum: Class/Item Code(s): 20911-*Accounting/Financial: Bookkeeping, Billing and Invoicing, Budgeting, Payroll, Taxes, etc., Mainframes and Servers 20912-*Application Software, Mainframe Computer (Incl. Cobol) 20913-*Application Software, Minicomputer 20942-*E-Commerce Software (Mini/Mainframe Computer) 20966-*Point of Sale (POS) Software, Mainframes and Servers 20972-*Procurement Software, Mainframes and Servers 20973-*Purchasing And Accounting Codes For Use With Mini/Mainframe Software 92003-*Application Service Provider (Asp) (Web Based Hosted) 92004-*Applications Software (For Main Frame Systems) 92005-*Application, Infrastructure, Hosting, Data Hosting and Cloud Computing Services, Vendor Hosted and Internally Hosted 92014-*Applications Software (For Minicomputer Systems) 92027-*E-Commerce Software Development Services 92040-*Programming Services, Computer (Including Mobile Device Applications) 92045-*Software Maintenance and Support Services and Updates and Data Hosting Services 92046-*Software Updating and Upgrading Services