Dec 01, 2017 11:31 am
Jan 04, 2018 9:32 am
Track Changes CANCELLATION NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 902100 and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96. The associated North American Industrial Classification System (NAICS) code for this procurement is 2005-96 with a small business size standard of 0.00 employees. This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids. The solicitation pricing on www.FedBid.com
will start on the date this solicitation is posted and will end on 2017-12-18 16:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com
. FOB Destination shall be Herlong, CA 96113
The DOJ BOP Field Offices- FCI HERLONG requires the following items, Meet or Exceed, to the following:
LI 001: Baking Soda, Food Grade Sodium Bicarbonate. Packaging must indicate actual delivered weight of product. Pure - no additives, extenders, foreign matter, or flow agents. 1/2 oz to 10 lb sealed containers or boxes. Note package size on bid., 10, LB;
Solicitation and Buy Attachments***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com
. Questions not received within a reasonable time prior to close of the solicitation may not be considered.***
For this solicitation, DOJ BOP Field Offices- FCI HERLONG intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DOJ BOP Field Offices- FCI HERLONG is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com
. There is no cost to register, review procurement data or make a bid on www.FedBid.com
. Offerors that are not currently registered to use www.FedBid.com
should proceed to www.FedBid.com
to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at firstname.lastname@example.org
. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com
by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com
process or to collude with the intent or effect of hampering the competitive www.FedBid.com
process. Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or email@example.com
Deliveries will be accepted from 6:30 a.m. to 1:00pm Monday through Fridays, excluding Federal Holidays. Calls regarding delivery should be made to the Food Service Warehouse Foreman, (530) 827-8785. Delivery dates not prior to 1/2/2018 and not after 1/19/2018
The Governmentâ€TMs rights after a termination for cause shall include all the remedies available to any buyer in the marketplace. The Governmentâ€TMs preferred remedy will be to acquire similar items from another contractor and to charge the defaulted contractor with any excess reprocurement costs together with any incidental or consequential damages incurred because of the termination.
Termination for the Governmentâ€TMs convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractorâ€TMs records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.
Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.
As defined in the Federal Acquisition Regulation (FAR) 2.101, the terms â€œofferâ€ and â€œofferorâ€ refer to a response to a solicitation that, if accepted, would bind the submitter to perform the resultant contract. The terms â€œbidâ€ and â€œbidderâ€ refer to an offer submitted in response to an Invitation for Bid (IFB). The term â€œproposalâ€ refers to an offer submitted in response to a Request for Proposal (RFP). The terms â€œquotation,â€ â€œquote,â€ and â€œquoterâ€ refer to a non-binding submission in response to a Request for Quotation (RFQ) which is not an offer.
Unless the Buyer indicates otherwise within a particular line item description, each Seller shall include in its online Bid/Proposal/Quotation individual pricing for all required line items in order to be considered for award (i.e., Do not use the Â“Included in another line itemÂ” function when pricing each line item). If a line item cannot be separately priced, you must notify the buyer through the FedBid Â‘Submit a QuestionÂ’ feature regarding which line item(s) should be included in which other line item(s) and request reposting. Failure to comply with this term may result in the Bid/Proposal/Quotation being determined to be unacceptable.
New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.
Bid/Offer MUST be good for 60 calendar days after close of Buy, unless otherwise indicated.
Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.
This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov
No partial shipments are permitted unless specifically authorized at the time of award.
Q&A -Please submit all questions by using the 'Submit a Question' button. This buy will then be reposted with Q&A based on the questions that come in (if applicable).
The Contracting Officer will indicate elsewhere in this Buy as to whether responses will be evaluated for award based either upon (a) price and pricing factors only (Bids/Quotes) or (b) price and other factors (Proposals/Quotes). All Bids/Proposals/Quotations must conform to the listed specifications or the Statement of Work. If award criteria are based upon (b) price and other factors, the Contracting Officer shall clearly indicate the criteria to be applied elsewhere in this Buy.
In addition to providing pricing at www.FedBid.com
for this solicitation, each Bidder/Offeror/Quoter must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this Buy. Submissions can be sent to firstname.lastname@example.org
For Exact Match Only Commodity Buys- NO SUBSTITUTIONS, EXACT MATCH ONLY. The Bidder/Offeror/Quoter may not substitute any item/service listed on this order without prior written approval from the BOP Contracting Officer. No other individual is authorized, either verbally or in writing to change part numbers, manufacturer, quantity, delivery dates, or any other specifications of this Buy. Items/services that do not conform to descriptions and part numbers found in this Buy will be rejected at the time of delivery causing a return at the contractor's expense.
For all buys other than Exact Match Sellers MUST document what they are bidding for evaluation for award. Sellers must include, extended specs and/or manufacturer name and part numbers (if applicable). Failure to do this may result in non-consideration of the Bid/Proposal/Quotation. This information is REQUIRED in order for a sellerâ€TMs Bid/Proposal/Quotation to be evaluated for award. FAR 52.211-6.
FAR 15.304(e) Unless all offers are rejected, award will be made to the responsible Offeror whose offer, conforming to the solicitation, is determined to be the best overall value, price and other factors considered. In accordance with FAR 15.304(e), the evaluation factors other than cost/price, when combined, are significantly more important than cost or price; however, cost/price will contribute substantially to the selection decision.
Some items may require thawing and cooking to determine specifications compliance. Receipt of delivery may be conditional for a period of five (5) days in order to allow for adequate examination and testing. Items that fail to meet specifications will be refused. Items which are conditionally received, and found to be unacceptable, must be picked up at the vendorsâ€TM expense within two (2) weeks of noncompliance notification. If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
No items will be accepted after the final delivery date without prior approval of the Contracting Office. To request approval, Contractors must submit written notice to the Contracting Office in accordance with FAR clause 52.212â€4, specifically paragraph (f) Excusable Delays, prior to the final delivery date.
Contractor Failure to meet delivery schedules without an excusable delay and or failure to conform to contract specifications will negatively affect the contractors history of past performance. Past performance may be used by the government to make future award decisions and or may result in a finding that the quoter is not responsible for award of future requirements.
No partial shipments are permitted unless specifically authorized at the time of award.All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F.All canned goods must be delivered above 34 degrees F and not frozen.All frozen foods must be delivered at 0 degrees F or below.Any product that indicates prior thawing will be refused.All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused.All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.All items will be closely inspected.