CityWide Grant Writing & Grant Support Services

Project Title CityWide Grant Writing & Grant Support Services Invitation # 1590 Bid Posting Date 11/14/2022 9:37 AM (PST) Project Stage Bidding Bid Due Date 01/05/2023 11:00 AM (PST) Response Format Electronic Project Type RFP (Request for Proposal) Response Types Response File General Attachment Non-Collusion Declaration (required) Type of Award Lump Sum Categories 91800 - Consulting Services 91806 - Administrative Consulting 91812 - Analytical Studies And Surveys (Consulting) 91827 - Community Development Consulting 91841 - Energy Conservation Consulting 91843 - Environmental Consulting 91858 - Governmental Consulting 91875 - Management Consulting 91876 - Marketing Consulting 91883 - Organizational Development Consulting 91892 - Urban Planning Consulting 91893 - Security/Safety Consulting 91894 - Traffic Consulting 91895 - Telecommunications Consulting 91896 - Transportation Consulting License Requirements Department Management Services Address 303 E. B Street Ontario, California

91762 County San Bernardino Bid Valid 90 Calendar Days Liquidated Damages Estimated Bid Value Start/Delivery Date Project Duration 5 Years Bid Bond Bid Bond 0.00% Payment Bond 0.00% Performance Bond 0.00% Pre-Bid Meeting Information Pre-Bid Meeting Yes - Not Mandatory Pre-Bid Meeting Date 11/28/2022 9:00 AM (PST) Pre-Bid Meeting Location City of Ontario is inviting you to a scheduled Zoom meeting. Topic: RFP Grant Writers Time: Nov 28, 2022 09:00 AM Pacific Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/89607706838 Meeting ID: 896 0770 6838 One tap mobile +16694449171,,89607706838# US +16699009128,,89607706838# US (San Jose) Dial by your location +1 669 444 9171 US +1 669 900 9128 US (San Jose) +1 346 248 7799 US (Houston) +1 719 359 4580 US +1 253 215 8782 US (Tacoma Online Q&A Online Q&A Yes Q&A Deadline 12/05/2022 2:00 PM (PST) Contact Information Contact Info Purchasing (909) 395-2012 Purchasing@ontarioca.gov Bids to Owner's Agent Description Scope of Services The City is requesting proposals to provide: Citywide Grant Writing & Grant Support Services. This RFP is intended to enable the City of Ontario to obtain a bench of qualified firms to provide professional and technical grant writing services on a short notice or on an as-needed basis as opportunities become available. Proposer may be required to prepare multiple grant applications of varying complexity and deadlines simultaneously. The City of Ontario may select more than one Proposer who shows a high level of expertise and success in obtaining grants that will result in preparing the City for the future, including, but not limited to areas identified below: o Internal operations and technology o Smart City initiatives o Community/Economic Development; o Infrastructure, Development Maintenance o Continuum of Care o Community assistance o Parks and Recreation; o Transportation and Transit; o Sustainability and Resilience o Library and Museum Other Details No substitutions will be considered unless written request for approval has been received by the City by Monday, December 5, 2022 by 6:00PM. Such requests shall include the name of the material or equipment for proposed substitution including drawings, performance and test data, and other information necessary for an evaluation. A statement setting forth changes in other materials, equipment or other portions of the work including changes in the work prompted by the substitution shall be included. The burden of proof of the merit of the proposed substitution is upon the proposer. The City’s decision of approval or disapproval of a proposed substitution shall be final. Notes The bidder is solely responsible for “on time” submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of bids by any other means will not be accepted. Bidder shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidder to successfully submit an electronic bid shall be at the bidder’s sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Questions of an operational nature may be directed to the City’s Purchasing office at (909) 395-2012. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Special Notices It is the bidder’s responsibility to become familiar with the contract documents in their entirety. The City reserves the right to award its total requirements to one bidder, or to apportion those requirements among several Bidders as the City may deem to be in its best interests. Bidders must submit all questions pertaining to this bid through the City's Online Bid Management System, by selecting the "Q&A" tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online. Although price is a factor in selection of supplier(s), award may not be made strictly on the basis of low bid. The City reserves the right to waive any immaterial irregularity in any bid if it is determined to be in the best interest of the City to do so. Select “Place e-bid” to start entering bid information. All information entered is visible only to bidder. Data entered may be “saved” or “submitted” and revised or withdrawn up to the closing deadline. This solicitation is a Request for Proposal (RFP), typically subject to negotiation, and as such award is based on multiple criteria of which price is only one element in the City’s best value determination. The RFP solicitation usually requires a Response File rather than line item pricing; therefore, a bid tabulation will not be available. Information regarding proposals is publicly available upon submission of a Public Records Request following award. The City has established a local preference to vendors located within the City limits of Ontario a 1 3/4% advantage in the City's determination of low bid, and a 3/4% advantage of vendors outside the City but within the County of San Bernardino. Local Programs & Policies Place eBid