Concrete Installation, Repair, Removal and Related Services

The selected solicitation details are below. In order to view solicitation documents, you must register with VendorLink. Agency Hillsborough County Public Schools Status Active Fiscal Year 2023 Primary Contact Erika James Secondary Contact Camille Massey Tertiary Contact Title Concrete Installation, Repair, Removal and Related Services Number 22200-MST-EJ Type Request for Proposal Online Quote/Bid Yes Department Maintenance Piggyback Solicitation No Insurance Required No Bid Bond Required No Bid Bond Amount Performance Bond Required No Performance Bond Amount Scope of Services HCPS is seeking Bids from qualified firms to provide removal, restoration, repair, and installation of concrete surfaces on an as needed basis at various sites throughout the district. Broadcast Date 8/17/2022 7:00 PM Question End Date 9/1/2022 12:00 PM Due Date 9/9/2022 3:00 PM Anticipated Award Date *PDF files require Adobe Reader to view. Preconference(s) Total: 1 DateTimeMandatoryLocation8/26/20221:00

PMNoTeams link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTQ0NWNiZmUtNTIzYi00YzQ0LWIyM2UtOWFjNGVkMzQ1YWRm%40thread.v2/0?context=%7b%22Tid%22%3a%2210a8fdf9-c2ff-4e0d-9c19-1fe2c188164a%22%2c%22Oid%22%3a%22fef4f32f-2a59-406c-8552-6e89895291e5%22%7d Documents Total: 5 TypeNameDescriptionFile Type Attachment22200-MST-EJ Concrete Installation Repair Removal and Related Servicedraft8.17.22.xlsxExcel Price Sheet NO HAND WRITTEN ENTRIES AND DO NOT PDFExcel AttachmentStormwater Through Drain Details and Diagrams.pdfStormwater Through Drain Details and DiagramsPDF AttachmentVendor Quote Upload Directions.pdfVendor Proposal Information and DirectionsPDF Request for Proposal22200-MST-EJ Concrete Installation Repair Removal and Related Services POST.pdfRequest for ProposalPDF Addendum22200 ADDENDUM 1.pdfAddendum 1PDF Quote/Bid Items Total: 0 #RequiredGroupMakeModelDescriptionQuantityUnit of MeasurePrice/ PercentType Delivery Date None Include Shipping in Price of Items No Shipping None Terms and Conditions None Files to Request None Display Bid Tabulation to Vendors Display Vendor Submissions to Vendors View Vendor Submissions while Solicitation is Active Commodity Codes Total: 28 CodeDescription[150-15]Concrete, Polymer, All Types [192-25]Concrete Strippers and Brick Detergents[210-16]Concrete Beams, Channels, Roof Decks, etc., Prestressed[210-17]Concrete Bunker Panels[210-18]Concrete Encased Ducts[210-25]Concrete Pilings [210-26]Concrete Support Items (Chairs, etc.) [445-19]Concrete Tools and Accessories (Not Otherwise Classified) [750-28]Concrete Curing Blankets and Paper [750-30]Concrete, Precast[750-32]Concrete Crack Repair Adhesive (Structural Urethane)[750-33]Concrete, Repair, Rapid Setting[755-47]Concrete and Asphalt Power Gun Sprayers[755-50]Concrete Buckets[755-55]Concrete Buggies, Carts, Screeding Machines, Screens, etc.[755-60]Concrete Curbers, Gutter Machines and Accessories[755-65]Concrete Cutters, Saws, Multipurpose Saws, and Accessories [755-70]Concrete Finishers, Power Driven[755-73]Concrete Form Tubes and Boxes (For Forming Concrete Columns, etc.), All Kinds [755-74]Concrete Heaters and Accessories[755-75]Concrete Joint Cleaning and Routing Machines[755-80]Concrete Mixers[755-85]Concrete Vibrators[845-6]Concrete Testing Apparatus and Supplies [906-19]Concrete Architectural Services[910-8]Concrete Raising and Undersealing Services[914-30]Concrete [925-19]Concrete Engineering Publications Total: 0 PublicationDate Planholders Total: 21 CompanyE-mailFirst Access 4 Winds Management Solutions LLCMark@4windsms.com8/26/2022 7:35:55 AM Allen Masonry & General Contractor, Incallenmasonrygc@gmail.com8/22/2022 10:32:41 AM APD Construction LLCjdcastro@apdconstruction.com8/18/2022 8:45:52 AM D & J Concrete Pros LLCdjconcretepros@gmail.com8/17/2022 7:21:34 PM Dara HarshDaraharsh@gmail.com8/18/2022 1:01:32 AM Dodge Data & Analytics LLCdodge.docs@construction.com8/18/2022 8:02:36 AM E. Johnson construction and Hauling LLCjohnsonhauling78@gmail.com8/30/2022 12:19:22 PM LAS CONTRACTING CORPLASCONTRACTING@AOL.COM9/8/2022 8:43:01 AM Matcon Construction Services, Inc.precon@matcon.build8/31/2022 1:42:34 PM Moreno Industrial Services incSmoreno@morenoind.com8/18/2022 2:53:05 PM Murphy Construction Co. of Tampa, Inc.murpcon@verizon.net8/18/2022 4:23:27 PM North America Procurement Council, Inc. PBCsourcemanagement@napc.me8/19/2022 10:12:32 AM Paragon Building ContractorJeriel.davis@gmail.com8/17/2022 10:28:22 PM Razorback LLCanthony@razorbackllc.com9/7/2022 6:40:25 PM S&L Building Solutions LLCSlbuilding.solutions@outlook.com8/30/2022 1:59:35 PM School Wholesale Supplies LLCjpdas@live.com8/19/2022 5:40:10 AM SCUCSEken@gse-globalsolutions.com8/18/2022 11:16:06 AM Southeastern Surveying and Mapping Corp.marketing@ssmc.us8/18/2022 8:21:20 AM TORO CONSTRUCTION SERVICES INCtorocsi73@gmail.com8/18/2022 2:50:29 PM ZenTech Consulting LLCmike.dexter@zentechconsulting.com8/24/2022 12:09:24 PM ZIPA STUDIO INCdaniel@dc-st.com9/5/2022 5:27:17 PM Questions Total: 23 QuestionDate AskedAnswerDate AnsweredLine Item 23 states: Removal or Demolition of Concrete and/or Asphalt (Includes removal of all Concrete/Asphalt, restoration and all leveling and disposal of if required) ONLY USED IF CONCRETE WILL NOT BE REPLACED. QUESTION: Are we to include concrete demo in the line item prices for sidewalks, slabs and curbs? What if it is a new sidewalk with no demo, only grass removal? Does HCPS intend to pay the same SF price for a new sidewalk which only requires removing grass as it pays to remove and replace an existing sidewalk? The RFP has an estimate of 68,900 SF of concrete removal. Historically, concrete has rarely been removed without also replacing it. 8/18/2022 12:09:01 AM 1. Yes. Price to include all grading/excavating aspects, removal, demolition, hauling, disposal, site preparation, leveling, fill work, required equipment and all labor and material. 2. Any new sidewalk installations should be installed slightly above existing grade unless other provisions are made. 3. The price will be the same for any sidewalk installation. Price to include all grading/excavating aspects, removal, demolition, hauling, disposal, site preparation, leveling, fill work, required equipment and all labor and material. 4. That is correct, we anticipate a much lower quantity as this will be seldomly used. 8/23/2022 3:02:18 PM Line items 29 and 30 state "Through Drain Installation". Are these two line items for installation cost only; or is the through drain to be included in the price? 8/19/2022 7:07:10 AM All items are turnkey to include labor and material. The bid docs include the specifications for the through drain and should be priced per linear foot. 8/22/2022 1:40:47 PM Will you have a line item for concrete pumping? 8/22/2022 5:43:24 PM No. 8/23/2022 2:58:56 PM Will you have a line item for rental Equipment? 8/22/2022 5:44:24 PM No. 8/23/2022 2:59:10 PM Will you have a line item for materials supplied with mark-up? 8/22/2022 5:46:00 PM See price sheet. 8/23/2022 3:04:28 PM This price list does not have a line item for a minimum "call out" fee; although the previous contract did. A minimum linear footage for grinding is included in the price list, however there is no mention of a minimum square footage for concrete items. Without a minimum, the contractor will be obligated to mobilize crew and equipment for any size project, even a small patch of 25 SF. Last year, one of the three contractors was called out for a minimum repair 17 times. Unless a call out fee or a minimum square footage is established, this could become a financial burden for the contractor. Please address this issue. 8/23/2022 7:01:30 AM Minimum square footage for concrete will be 50 sq ft. total at any site. 8/23/2022 3:02:51 PM Will the price per UOM for each line item be multiplied by the estimated quantity and the sum total of all those line items determine the low bidder? 8/23/2022 4:55:40 PM Please see price sheet. 8/26/2022 12:25:25 PM So, the district has set the minimum SF per purchase order at 50 SF. And the cost of concrete demo is now to be included in the SF price for all concrete line items, regardless of whether there is concrete to demo or not. 50 SF is not enough to mobilize a crew. The general rate of inflation since this contract was last bid in 2017 is 21%. However, concrete prices have risen 36% and steel 67% over the same timeframe. Using the line item prices from the 2017 pricelist and adjusting for inflation translates to a minimum purchase order of $486 - $783 for 50 SF of 4” concrete sidewalk. 100 SF is closer to where the minimum should be to make it feasible for the contractor. Hopefully, the district will reconsider that minimum square footage. 8/23/2022 5:15:10 PM HCPS is firm with the 50 sq ft. 8/26/2022 12:26:20 PM Previously, block masonry work has been performed under this contract when a dumpster enclosure was requested. If a dumpster enclosure should be required under this new contract, rental of a concrete pump truck will be necessary to fill the lintel with grout. Concrete contractors do not typically own a concrete pump truck. A pump truck rental rate is usually $300 - $600 for the small pump size needed for a dumpster enclosure. The block and mortar can be a "balance of line" item, and the labor can be charged under the miscellaneous screed services labor rate, but the district needs to determine how the pump truck rental will be covered. 8/23/2022 7:04:29 PM Block Masonry or jobs such as those will be bid out separately as turn key projects. 8/26/2022 12:26:51 PM Item #22 Is concrete thickness greater than 4in.? 8/26/2022 8:31:28 AM It will vary depending on the specific job. It is expected that the vast majority will be 4in. 8/31/2022 2:47:23 PM Will asphalt base be removed? 8/26/2022 8:32:06 AM Removal of base material is required to meet the thickness of the concrete being poured without raising or lowering the existing elevations. Finished concrete should match original elevation unless otherwise noted in work request. 8/31/2022 2:49:19 PM Will Fiber reinforcement be required in the Concrete? 8/26/2022 8:33:40 AM No. Different conditions may require fiber reinforcement and should be noted on work request. 8/31/2022 2:49:51 PM Will 6x6 #10/10 wire mesh be required in the concrete? 8/26/2022 8:34:42 AM No. All dumpster pads require 6x6 #10/10 wire. Any other requirements will be noted on work request and will be billed at materials plus markup. 8/31/2022 2:50:22 PM Item 23, Can we establish a base line thickness for the concrete removal? Such as most sidewalks are 4in. thick. If we encounter thicker concrete such as 12 in. thick can we multiply the SF. x 3 to cover the extra removal cost? 24 in. thick multiply SF. x 6, etc. 8/26/2022 8:53:34 AM No. It will vary depending on the specific job. It should be assumed that each concrete removal is between 4"-6". The District does not expect to have many scenarios where concrete will be removed and not replaced. It is the vendor's responsibility to immediately document and report to HCPS any conditions that were unforeseen at the time the work request was quoted so that provisions can be made. Please Note: Demo should be included in the price of the new concrete. 8/31/2022 2:50:57 PM Are we to include 6 mill vapor barrier under all concrete pours? 8/26/2022 10:04:09 AM No. See Specifications 5.4.5.7. Vapor Barrier: Install vapor retarder under all covered concrete sidewalks. Install vapor retarder sheets according to ASTM E 1643. Lap joints 6 inches (150 mm) and seal with manufacturer’s recommended tape. 8/31/2022 2:51:27 PM Is the concrete price to include furnishing and installing 1/2in. fiber expansion joint or will there be a line item? 8/26/2022 1:05:25 PM Yes, the fiber and expansion joint should be included in the installation price. 8/31/2022 2:48:39 PM My through-drain suppliers will not provide a quote that is valid for more than three weeks because steel prices have fluctuated dramatically over the past two years; sometimes by as much as 18% in one month. Our proposal prices are valid for one year. We contractors will have to overbid the LF price to protect ourselves unless the district will reconsider and change the through-drain line items to an installation only price and allow the through-drain material to be a balance of line item. 8/26/2022 3:07:48 PM Vendor shall bid all through-drain line items to an include installation, labor, demo and materials. The material exception will be the Galvanized materials, which will be billed as cost plus with proof of purchase and original invoice. The Bid does allow for price increases within the term: 5.2.1 Prices/Rates. All prices/costs/fees/charges offered herein shall be firm against any increase for the initial term of the contract, unless mutually agreed, or as stated otherwise in this solicitation or addenda. The Contractor bears the responsibility to notify Procurement Services no less than sixty (60) days before any anticipated changes in prices. Any request for changes requires the submittal of bonafide manufacturer's documents, including but not limited to, the Producer Price Index information, Consumer Price Index for the affected market, industry, goods, and/or manufacturer’s price list. HCPS reserves the right to accept or reject within thirty (30) days after the request for a price change. HCPS will cease orders for items rejected for price change. If HCPS approves the requested price change, the price may remain firm for at least one (1) year or as stated in a written, mutually signed renewal letter. The increase shall not exceed the applicable industry index 8/31/2022 2:54:15 PM Will the aluminum handrails have a Satin or a Clear Anodized finish? 8/29/2022 5:25:18 PM Milled aluminum, no coating or sheen finishing. If site has existing handrails and new handrails are being installed, they shall be installed to match existing or equal to what is being replaced. 8/31/2022 2:52:55 PM Items 29,30,31,32, do not have an estimated quantity. May we assume the quantity is one? 8/29/2022 5:41:34 PM HCPS does not currently have an estimate, these are new items added to this RFP 8/31/2022 2:52:08 PM Please clarify how the lowest-cost proposal will be tabulated. Will the estimated quantity on the price list be utilized in that tabulation? 8/30/2022 6:31:03 AM The cost proposal section shall be calculated by multiplying the stated quantity with the provided unit cost. 9/1/2022 1:34:48 PM In regards to the handrails, the price of aluminum fluxuates as well. In lieu of a LF price that would need to be adjusted through the year if prices increase, would the district allow a Cost Plus with a 10% max mark up? Then the contractors could get the work done and would never be in danger of loosing money, and the district doesn`t run the risk of overpaying if prices drop. It will always be fair market value. 8/30/2022 3:37:47 PM Vendor shall bid all handrails line items to an include installation, labor, demo and materials. The material exception will be the aluminum materials, which will be billed as cost plus with proof of purchase and original invoice. 8/31/2022 4:07:18 PM The answer provided does not address my question. Question asked: Please clarify how the lowest-cost proposal will be tabulated. Will the estimated quantity on the price list be utilized in that tabulation? Answer: RFP, so price is only one consideration. Vendor will have to have the ability to perform all services required in the RFP. I think all of us understand that price is not the only consideration, however according to the RFP, price has a value of 30%. I would ask that a direct and explicit answer be provided for my question: WILL THE ESTIMATED QUANTITY ON THE PRICE LIST BE UTILIZED IN THE LOWEST-COST TABULATION? Clarity is necessary as the bid totals can be skewed greatly by altering a few line items with high quantity values. Such as the line item for demo is 68,900, but it has been stated in replies to questions, that the district does not expect much demo without concrete replacement. So if someone bids .50 cent less than me on the demo, then their bid total is $34,450 less than mine. However, my other line items may have a lower UOM price and be a better value for the district. The quantities are VERY important if they are to used in the tabulation. If the quantities are not to be used, then in reality, they should be removed from the price list spreadsheet. 8/31/2022 8:28:37 PM Per (page 18) 2.6 AWARD 2.6.1 Award by Group, Category, Area, or Item. As deemed to be in its best interest, HCPS reserves the right to make award(s) by individual item, group of items, all or none, or a combination thereof; on a geographical basis and/or on an HCPS-wide basis with one or more Contractors; to reject any or all offers or waive any irregularity or technicality in proposals received. Proposers are cautioned to make no assumptions unless their offer has been evaluated as being responsive. Any or all award(s) made because of this competitive solicitation shall conform to applicable Board Rules, State Board Rules, and State statutes. ----------------------------------- Per (page 17) Tab 3. Cost/Best Value. The price proposal shall be evaluated to determine the overall best value. Weight = 30. ---------------------------------------------- Note, overall pricing will be determined by mulltiplying the unit price by the stated quantities in the MS Excel attachment. 9/1/2022 1:30:53 PM Concerning P- card, it`s stated that, "If box is checked, HCPS personnel may choose to use P-card in place of PO. Question: If box is checked by whom? HCPS or contractor? If referring to contractor, are we required to accept P-card in order for our bid to be accepted even if we don`t check the box? 9/1/2022 1:03:08 AM If box is checked by Procurement Services. P-card purchases will not be included in this solicitation. 9/1/2022 1:32:43 PM Contract Dates Total: 0 Awarded CompanyTerm TypeContract NumberApproval DateStart DateEnd DateSubstantial Completion DateStatusAmountComment Pre-Award Documents Total: 0 CategoryNameFile Type Contract Documents Total: 0 CompanyAwardee TypeCategoryNameFile Type Bidders Total: 4 CompanyEmailPhoneFaxAllen Masonry & General Contractor, Incallenmasonrygc@gmail.com (813) 597-3289 (813) 436-0999 D & J Concrete Pros LLCdjconcretepros@gmail.com (813) 924-3337 (352) 588-1195 E. Johnson construction and Hauling LLCjohnsonhauling78@gmail.com (813) 417-9116 Murphy Construction Co. of Tampa, Inc.murpcon@verizon.net (813) 363-6911 (813) 930-9655 Awardees Total: 0 CompanyEmailPhoneFax Insurance Total: 0 CompanyTypeStart DateEnd Date Bond Total: 0 CompanyTypeStart DateEnd Date