Oil Products

Invitation to Bid (ITB) #274-2023-02-TM Bid Title: Oil Products Notice is hereby given that the City of Raleigh, North Carolina is seeking sealed bids for methanol. A contract will be awarded for a term of one year with renewal options for up to four (4) additional twelve (12) month terms, subject to contract performance and an annual appropriation by the Raleigh City Council. The responsibility for submitting a response to this ITB at the City of Raleigh, Procurement Division on or before the stipulated time and date will be solely and strictly the responsibility of the bidder. Any proposals received after stipulated time and date will not be accepted, nor opened, and will be returned. The time stamp located in the Procurement Division shall be the official time of receipt. BIDS WILL BE ACCEPTED UNITL 2:00 PM (EDT), Wednesday, August 31, 2022 Bids should be addressed to: City of Raleigh – Procurement Division Attn: Tiffany Marchman – Procurement Analyst Hand-Deliver to: 222 W.

Hargett Street, 5th Floor, Ste. 502, Raleigh, NC 27601 or Mail to: PO Box 590, Raleigh, NC 27602-0590 or Electronic responses will be accepted for this solicitation (see page 8 for instructions) Bid No: 274-2023-02-TM Oil Products 2 BID RESPONSE FORM Bid No.: 274-2023-02-TM Bid Title: Oil Products Pursuant to General Statutes of North Carolina, Section 143-129, as amended, sealed bids are invited and, subject to the conditions herein, will be received by the City of Raleigh Procurement Division. The sealed bids will be publicly opened for furnishing the apparatus, supplies, materials equipment and/or repair work and services as described herein. In compliance with this Invitation for Bids, and subject to all the conditions thereof, the undersigned Supplier offers and agrees, if this bid be accepted, to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By executing this bid, the undersigned Supplier certifies that this bid is submitted competitively and without collusion. Furthermore, by executing this bid, the undersigned certifies to the best of Supplier’s knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency. Failure to execute/sign bid prior to submittal shall render the bid invalid, and it WILL BE DEEMED NON- RESPONSIVE and WILL BE REJECTED. Late bids cannot be accepted. SUPPLIER NAME: STREET ADDRESS: CITY & STATE: STATE: ZIP CODE: PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF SUPPLIER: SUPPLIER’S AUTHORIZED SIGNATURE: DATE: CONTACT NAME (if different from above): EMAIL ADDRESS TELEPHONE NUMBER: OFFER VALID FOR AT LEAST 90 DAYS FROM DATE OF BID OPENING ACCEPTANCE OF BID If any or all parts of this bid are accepted by the City of Raleigh, this document and all provisions of this Invitation for Bid along with the Supplier’s bid response shall then constitute the written agreement between the parties. Bid No: 274-2023-02-TM Oil Products 3 BIDDER’S CHECKLIST A complete bid will include the following: Bid Response Form City of Raleigh Non-Discrimination Assurances. Bid Form References Sealed Bid Packet Submitted to the City no later than 2:00 pm August 31, 2022. Bid No: 274-2023-02-TM Oil Products 4 CITY OF RALEIGH NON-DISCRIMINATION ASSURANCES To the extent permitted by North Carolina law, the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner on the basis of race, color, creed, national origin, sex, age, handicap, or sexual orientation with reference to the subject matter of this Contract. The parties further agree, to the extent permitted by law, to conform with the provisions and intent of City of Raleigh Ordinance 1969-889, as amended. This provision is hereby incorporated into this Contract for the benefit of the City of Raleigh and its residents, and may be enforced by action for specific performance, injunctive relief, or other remedy as provided by law. This provision shall be binding on the successors and assigns of the parties with reference to the subject matter of this Contract. SIGNATURE: ________________________________________ (President/Authorized Officer) TITLE: DATE: City of Raleigh Oil Products BID Request No: 274-2023-02-TM Instructions: Bidders should submit their price per gallon pricing below FOB Freight Should Be Included in Unit Pricing. Delivery Locations 2501 Raleigh Blvd. Raleigh NC 27602 7702 Burwell St. Raleigh NC 27615 4120 New Bern Ave Raleigh NC 27610 Item No. Merchandise Category Estimated Annual Quantity (Gallons) Unit Price Per Gallon Extended Pricing 1 Full Synthetic Motor Oil: 0W-20T 500 $ $ 2 Diesel Motor Oil: 10W30T CK4 400 $ $ 3 Synthetic Blend Motor Oil: 5W20T 2,500 $ $ 4 Multi Vehicle Antifreeze: All Season 50/50 150 $ $ 5 ATFUT: Multi Vehicle Transmission Fluid Full Synthetic 1,000 $ $ 6 Hydraulic fluid: AW46 7,000 $ $ 7 Diesel Motor Oil: 15W40 CK4 3,000 $ $ 8 Full Synthetic: 5W30Dexos 550 $ $ 9 Antifreeze: ELC 50/50 Diesel Engines 450 $ $ 10 Transmission Fluid: Allison Approved 300 $ $ 11 Universal Tractor Fluid 150 $ $ 12 Hydraulic fluid: AW68T 22 $ $ TOTAL: $ Delivery Terms: ARO NOTICE TO BIDDERS: Do not include taxes in your bid pricing. Any and all tax imposed upon any article on which you are bidding are only to be shown as separate line items on invoices, and in no case are taxes to be included with your bid price. Failure to comply with these conditions will be considered grounds for rejection. EMAIL AND FAX COPIES OF BIDS ARE NOT ACCEPTABLE POSITIVELY NO BIDS CONSIDERED UNLESS SUBMITTED ON THIS FORM COMPANY: DATE: AUTHORIZED SIGNATURE: TITLE: CITY OF RALEIGH INSTRUCTIONS TO BIDDERS Carefully review all provisions and attachments of this document prior to completion. Each bid constitutes an offer and may not be withdrawn except as provided herein. 1. PURPOSE: The purpose of this document is to provide general and specific information for the use by suppliers in submitting a bid to supply the City of Raleigh with apparatus, supplies, material and equipment, and /or services listed above. All bids and contracts are governed by City policy, and /or by Section 143-129 of the North Carolina General Statutes. 2. BID CONTACT: Any and all questions, concerns, or request for additional information shall be directed to the City of Raleigh, Procurement Division to the attention of the Bid Agent as indicated below: Bid Agent: Tiffany Marchman Procurement Analyst Email: Tiffany.Marchman@Raleighnc.gov 3. BID SCHEDULE: Listed below are the dates and times by which stated actions must be taken or completed. The City may determine, in its sole discretion, that it is necessary to change any of these dates and times. All listed times are Eastern standard times. Action Time Date Bid issued NA August 16, 2022 Pre-Bid Conference NA NA Deadline for Questions 12:00 p.m. August 24, 2022 Bids Due 2:00 p.m. August 31, 2022 Anticipated Award September 2022 4. PRE-BID CONFERENCE: There will not be a pre-bid conference. 5. BIDDER QUESTIONS: The City is not liable for interpretations/misinterpretations or other errors or omissions made by the Bidder in responding to this bid. The Bidder shall examine this bid to determine if the City’s requirements and terms and conditions are clearly stated. If, after examination of the various requirements and terms and conditions of this bid, the Bidder believes there are any requirements or terms and conditions which remain unclear or which restrict competition, the Bidder may request, in writing, that the City clarify the requirement(s) and terms(s) and condition(s) specified by the Bidder. The Bidder must provide the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify the requirements or conditions questioned by the Bidder. Requests for clarification and technical questions to this bid must be received by the City not later than the date shown above in Section 3, entitled “Bid Schedule”, for the submittal of written inquires. The Bidders’ failure to request clarification and submit questions by the date in the bid schedule above shall be considered to constitute the Bidders’ acceptance of all City’s requirements and terms and conditions. The City shall issue addenda reflecting questions and answers to this bid, if any, and shall be posted to the IPS website at North Carolina Interactive Purchasing System. 6. ADDENDUM: Bidders are solely responsible for making sure that any and all addenda have been received prior to submission of their bid. The All addenda to this bid issued by the City shall be posted to the IPS website at North Carolina Interactive Purchasing System. All such addenda shall become part of the bid. Bidder is to sign any and all addenda issued for the bid and submit it with the bid. Failure to do so risks rejection of the bid. 7. HOW TO PREPARE BID: Bidders are encouraged to review carefully all provisions and attachments of this document prior to completion. Each bid constitutes an offer and may not be withdrawn except as provided herein. Also, prices are to remain firm for the period stated herein. a) BID FORM: Submit all prices and offers on the BID FORM(s) provided herein. All bids must be submitted and signed by the supplier or his authorized representative with all erasures or corrections initialed and dated by the authorized representative of the proposal. http://bit.ly/2jxP5w4 http://bit.ly/2jxP5w4 http://bit.ly/2jxP5w4