Event Management Services

REV 11/18/2021 Page 1 of 3 PROCUREMENT JUSTIFICATION FORM (PJF) This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services intranet site (Forms page) for additional instructions. PART I: OVERVIEW Department Office/Division/Program: Department of Economic & Community Development Department Contract Administrator or Grant Coordinator: Julia Trujillo Luengo (If applicable) Department Reference #: K.35.1 Talent & Workforce Attraction Amount: (Contract/Amendment/Grant) $ 116,678 Advantage CT / RQS #: CT19A20220726*0286 CONTRACT Proposed Start Date: Click or tap to enter a date. Proposed End Date: AMENDMENT Original Start Date: 7/15/2022 Effective

Date: 11/14/2022 Previous End Date: 12/31/2022 New End Date: 3/31/2023 GRANT Project Start Date: Grant Start Date: Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Green Tree Events Consultants, 35 Storer St, Saco, ME 04072 Brief Description of Goods/Services/Grant: Event Management Services PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES a) DIVISION OF PROCUREMENT SERVICES SU Wu Le) BAUS} Procurement Justification Form (PJF) REV 11/18/2021 Page 2 of 3 Please respond to ALL of the questions in the following sections. PART III: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. In addition to the conference and event management of the inaugural Maine Outdoor Economy Summit, the provider shall provide event management services for an event following the Outdoor Economy Summit focused specifically on Workforce Education. Whereas the Maine Outdoor Economy Summit is specifically for the States outdoor industry, the Workforce Education event funded by this amendment will include attendees from across all industry sectors in Maine. The Provider shall assist with planning and provide complete event management for the Workforce Education event including attendee registration, website development, signage, and others are agreed upon between the Department and the provider. 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Reference the RFP number, if applicable. Because the Workforce Education event is scheduled to occur immediately following the Maine Outdoor Economy Summit, it makes fiscal and logistical sense to incorporate the event management into the existing contract vehicle. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. Accepted cost rates mirror the approved rates from the vendor for event management services associated with the Maine Outdoor Economy Summit. 4. Describe the plan for future competition for the goods or services. N/A PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? Yes If Yes, please attach the approved Business Case(s). No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. Signature of requesting Departments Commissioner (or designee): Typed Name: Heather Johnson, Commissioner Date: 11/1/2022 Signature of DAFS Procurement Official: Typed Name: Date: 11/28/2022Kathy Paquette DocuSigned by: 41C2BA36FAF44CD... Procurement Justification Form (PJF) REV 11/18/2021 Page 3 of 3 Part1_K.35.1_Talent & Workforce Attraction ( Part2_K.35.1_Talent & Workforce Attraction.p