Human Resources Information System (HRIS)

Post InformationPosted At:Fri, Sep 29, 2023 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No1. INTRODUCTION1.1. SummaryThe City of Thousand Oaks is seeking proposals from qualified vendors to provide a comprehensive Human Resources Information System (HRIS) to streamline Human Resource management operations, facilitate efficient information exchange, optimize talent management, enhance employee experiences, and provide data analytics and insights. Goals for HRIS: Centralized Human Resources information management (user-friendly single platform or modular solutions for seamless access to employee information and streamlining administrative tasks). Ability to integrate with existing systems. Enhanced Employee and Manager Self-Service: empowering employees and managers through self-service capabilities to manage personal information and requests Talent Acquisition and Management: robust applicant tracking and onboarding system to efficiently source, recruit, and

onboard top talent. Enhanced candidate experience and integration and user-friendly tracking of hiring stages. Data Analytics and Insights: reporting and analytics capabilities for insight into workforce and recruitment metrics Customization and Scalability: integration with existing systems and adapt with City’s changing workforce needs, ensuring long-term sustainability and cost-effectiveness Compliance: Ability to adapt to federal and state regulations and provide seamless compliance and reporting Robust security and privacy measures for data storage 1.2. BackgroundThe City of Thousand Oaks is located in eastern Ventura County and consists of 56 square miles. The City population is approximately 127,000. The City is a general law city operating under the Council/Manager form of government. The City Council is comprised of five elected members, with one member serving as Mayor on an annual basis. On July 18, 2023, the City Council adopted an ordinance which will move the City to district-based elections starting in November 2024. 1.3. Contact InformationProject Contact:Sharon ChenDeputy Human Resources Director 2100 Thousand Oaks Blvd Thousand Oaks, CA 91362 Email: schen@toaks.orgPhone: (805) 449-2168Procurement Contact:Grace NgPurchasing Supervisor 2100 Thousand Oaks Blvd Thousand Oaks, CA 91362 Email: gng@toaks.orgPhone: (805) 449-2239Department:Human Resources1.4. TimelineRelease Project Date:September 29, 2023Question Submission Deadline:October 27, 2023, 5:00pmProposal Submission Deadline:November 17, 2023, 5:00pm