One (1) New 2023 Chevy Chevrolet Silverado 1500 4WD Crew Cab 147" Work Truck

CHEROKEE COUNTY BID FOR CHEVY SILVERADO REQUEST FOR BIDS One (1) New 2023 Chevy Chevrolet Silverado 1500 4WD Crew Cab 147" Work Truck The Cherokee County Commission is soliciting sealed bids for the above project as described in the attached bid specifications. Bids will be received by the Cherokee County Commission in the Commission office, ATTN: Daniel Steele, 260 Cedar Bluff Road, Suite 103, Centre, Alabama 35960 until; Wednesday, August 2nd, 2023 (3:00 P.M. Central Standard Time – CST) Bids will be opened in the Commission Meeting Room, 260 Cedar Bluff Road, Centre, Alabama at the above stated time and date. Bids received after the deadline will not be considered. All bid envelopes must be sealed and clearly labeled “Sealed Bid – Silverado”. Bids submitted prior to the bid opening, either in person or by mail, must be directed to the following location: Cherokee County Commission Attn: Daniel Steele 260 Cedar Bluff Road, Suite 103 Centre, AL 35960 Points of Contact Daniel Steele,

County Administrator Eric Tucker, Deputy Administrator Cherokee County Commission Phone: 256.927.3668 danielsteele@cherokeecounty-al.gov erictucker@cherokeecounty-al.gov _____________________________________ Daniel Steele, County Administrator July 5, 2023 CHEROKEE COUNTY BID FOR CHEVY SILVERADO CHEROKEE COUNTY COMMISSION SPECIFICATIONS FOR One (1) New 2023 Chevy Chevrolet Silverado 1500 4WD Crew Cab 147" Work Truck for Immediate Availability/Delivery July 19, 2023 CHEROKEE COUNTY BID FOR CHEVY SILVERADO Scope of Work The successful bidder shall provide One (1) New 2023 Chevy Chevrolet Silverado 1500 4WD Crew Cab 147" Work Truck– to the Cherokee County Commission per the following bid specifications. All bid prices are good for a period of no less than ninety (90) days. Lump sum bid pricing shall include the cost of all equipment, title fees, service, and/or handling and shipping charges. The Cherokee County Commission is tax exempt. DESCRIPTION Vehicle: New 2023 Chevrolet Silverado 1500 4WD Crew Cab 147” Work Truck Trim: Work Truck w/ 4X4 Paint Color: White or Silver Delivery Customer will pick up from dealer lot. Immediate delivery/availability required. CHEROKEE COUNTY BID FOR CHEVY SILVERADO GENERAL INSTRUCTIONS FOR BIDDERS 1. INTRODUCTION All bidders will be bound to the general conditions and requirements set forth in these general instructions and such instructions shall form an integral part of the purchase agreement awarded by the Cherokee County Commission. Applicability of general conditions as stated below shall be determined by the Cherokee County Commission. All bids must be submitted on and in accordance with the instructions provided by the Cherokee County Commission. 2. BID DOCUMENTS A complete set of Bid Documents is included herein. The date, time, and place of a bid opening is provided in the invitation to bidders. Copies of the complete set of Bid Documents may be inspected and/or obtained at www.cherokeecounty-al.gov/current-bids. 3. EXAMINATION OF DOCUMENTS  Carefully examine the Bid Documents and Specifications.  Bids shall include all costs required to provide the requested materials.  No charge will be allowed for federal, state, or municipal sales and excise taxes since the County is exempt from such taxes. 4. PREPARATION OF BID a. The bid must be submitted on the Bid Form furnished. All information required by the Bid Documents must be given to constitute a complete bid. b. The Bidder must print, in figures, without interlineations, alterations, or erasures, a Unit Price. The Bidder shall then print the total sum on the line designated as “Bid Total.” The County will check the total sum printed by the Bidder, and, in case of error or discrepancy, the total sum printed by the Bidder listed in the bid shall prevail and this shall be the Contract Bid Price. c. Prices and all information must be legible. Illegible or vague bids may be rejected. d. All signatures must be written. Facsimile, printed, or typewritten signatures are not acceptable. i. Under penalty of perjury, the Bidder certifies by signature on the Bid Form that: 1. The bid has been arrived at by the Bidder independently and has been submitted without collusion with any other vendor of materials, supplies, equipment, or services for the type described in the Invitation to Bid; and 2. The contents of the bid have not been communicated by the Bidder; nor to his/her best knowledge and belief by any of his/her employees or agents to any person not an employee or agent of the Bidder or its surety on any bond furnished herewith prior to the official opening of the bid. 5. DELIVERY AND SUBMISSION OF BID a. Each bid shall be placed, together with the Bid Bond, if applicable, in a sealed envelope. Bid envelopes must be clearly marked “SEALED BID-SILVERADO,” the Bidder’s name, the name of the bid (listed as “FOR:”), and the opening date and time. b. All bids received after the time stated in the Invitation to Bid will not be considered and will be returned unopened to the Bidder. The Bidder assumes risk of delay in the mail. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having bids deposited on time at the place specified. c. The submission of a bid will be construed to mean that the Bidder is fully informed as to the extent and character of the supplies, materials, or equipment required, and as a representation that the bidder can furnish the supplies, materials, or equipment satisfactorily in complete compliance with the specifications. 6. MODIFICATIONS AND WITHDRAWALS OF BIDS a. No alteration, erasure, or addition is to be made in the typewritten or printed matter. Deviations from the specifications must be set forth in the space provided in bid or by attached sheets for this purpose. b. Bids may not be modified after submittal. c. Bidder may withdraw his/her bid, either personally or by written request, at any time prior to the scheduled bid opening time. d. No bidder may withdraw his/her bid for a period of thirty (30) days after the bid opening. CHEROKEE COUNTY BID FOR CHEVY SILVERADO 7. RIGHT TO REJECT BID a. The County reserves the right not to accept any proposal or to reject any or all proposals or waive any formality in any bid. Any alteration, erasure or interlineations of the Contract Documents may subject the proposal to rejection by the County. The County intends that the Contract shall be awarded within thirty (30) days following the date that proposals are publicly opened and read. 8. BASIS OF AWARD a. All purchases which are based on competitive Invitations to Bids are awarded to the lowest, responsive bidder subject to the County’s right to reject any or all bids and to waive informality and irregularity in bids and bidding. In addition to price, consideration will be given to the following items when determining the lowest, responsive bidder:  The best interests of the Cherokee County Commission;  The quality and performance of the goods or services to be supplied;  Conformity to specifications;  Delivery/Availability time; and  Other unique requirements outlined in the bid request. b. The Bid Form shall constitute a contract with the successful bidder and bind the successful bidder to furnish and deliver at the prices and in accordance with the conditions of the bid. 9. PAYMENT The Bidder may submit an Application for Payment for provided materials in accordance with the accepted Unit Prices. Payment shall be made to the Bidder within thirty (30) days of receipt and approval of Application for Payment. CHEROKEE COUNTY BID FOR CHEVY SILVERADO AUTHORIZED BID SHEET 2023 Chevy Silverado 1500 Work Truck I have fully read the specifications and conditions as set forth in the bid documents and comply with all requests. The company’s bid is as follows: One (1) New 2023 Chevy Chevrolet Silverado 1500 4WD Crew Cab 147" Work Truck, White/Silver in Color for Immediate Availability/Delivery Warranty: Manufacturer warranties shall be provided in writing and shall specify any and all exclusions, including parts and labor. If such warranties are provided at additional cost, the incremental cost must be so specified. The procedure necessary to notify such warranty must be specified. Any additional charges relating to utilization of the warranty provided must be specified. Documentation: The bid shall include all documents, manuals, and other printed matter relating to the operation and maintenance of the equipment. Unit Price $____________________ Bid Total $____________________ Availability/Delivery Date ____________________ Company Name: _____________________________________________________________ Representative(s) Name: ______________________________________________________ Title: _______________________________________ Address:______________________________________________________________________ ______________________________________________________________________ Phone Number: _______________________________ Signature and Date: ______________________________ ________________________ CHEROKEE COUNTY BID FOR CHEVY SILVERAD AFFIDAVIT The undersigned certifies that the bid prices contained in this bid have been carefully checked and are submitted as correct and final and if bid is accepted, agrees to furnish any and/or all items upon which prices are offered, at the price(s) and upon the conditions contained in the Specifications. BEFORE ME, the undersigned authority, A Notary Public in and for the State of _____________________, on this day personally appeared ___________________________________________ who, after having been duly sworn, upon oath did depose and say; That the foregoing bid submitted by _____________________________________ hereinafter called "Bidder" is the duly authorized agent of said company and that the person signing said proposal has been duly authorized to execute the same. Bidder affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Bidder. The bidder is not a member of any trust, pool, or combination to control the price of products or services bid on, or to influence any person to bid or not to bid thereon. I further affirm that the bidder has not given, offered to give, nor intends to give, at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discounts, trip, favor, or service to a public servant in connection with the submitted Bid. The contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. Name and Address of Bidder: ___________________________________ ___________________________________ ___________________________________ Telephone number ____________________ Fax number _________________________ __________________________________ Signature Name: ____________________________ Title: ______________________________ SWORN TO AND SUBSCRIBE BEFORE ME THIS ____ DAY OF _______________, 20 _______. _________________________________ Notary Public County_______________________ State_________________________