Bid No. 212004 Duty Gear and Miscellaneous Items Only Manual Bids Allowed

Notice Summary
CITY OF SALEM, OREGON - CONTRACTS & PROCUREMENT DIVISION


INVITATION TO BID FOR DUTY GEAR AND MISCELLANEOUS ITEMS

The Contracts and Procurement Manager of the City of Salem will receive bids electronically thru Equity Hub's Bid Locker, until, but not after 11:00 a.m., (Local Time) FEBRUARY 17, 2021, at which time said bids will be publicly opened and read virtually using Zoom. The Zoom call in information will be posted on ORPIN at least 3 days prior to bid opening date and time.

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Bidders may obtain these bid documents by registering on the Oregon Procurement Information Network (ORPIN) website and downloading them. Bidders shall consult the ORPIN system regularly until closing date and time to avoid missing any notices. To register on ORPIN go to

target="_blank">http://orpin.oregon.gov/open.dll/welcome. The City shall advertise all Addenda on ORPIN. Prospective bidders are solely responsible for checking ORPIN to determine whether or not any Addenda have been issued. Bid documents will not be mailed to prospective Bidders.
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Bids must be submitted on the bid forms furnished by the City. Completed bids must arrive electronically via Equity Hub's Bid Locker at https://bidlocker.us/a/salem_or/BidLocker. The City will not accept bids submitted in any other matter.

NO LATE BIDS WILL BE ACCEPTED. Your bid must be uploaded prior to the Closing Date and Time. The City strongly recommends that you give yourself sufficient time and at least ONE (1) day before the closing date and time to begin the uploading process and to finalize your submission. The City accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure, or any other similar cause. Each bid is instantly sealed and will only be visible to the City after the closing date and time. Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed. Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help with Equity Hub's Bid Locker? Please contact Equity Hub at
help@equityhub.us or (267) 225-1407 for technical questions related to your submission. The Vendor Guide for Bid Locker can be found at Vendor Guide for Bid Locker.

The City reserves the right to cancel this procurement or reject any or all bids, when the cancellation or rejection is in the best interest of the City. Prices quoted shall be firm offers, irrevocable, valid and binding for a period of thirty (30) calendar days after the closing date.

The attention of Bidders is directed to the provisions of Chapter 97, Salem Revised Code, concerning unlawful employment practices. Violation of such provisions shall be grounds for immediate termination of this contract without recourse by the Successful Bidder.

Successful Bidders and subcontractors shall use recyclable products to the maximum extent economically feasible in the performance of the contract work.

The City Council of the City has approved Salem Revised Code (SRC) 2.380(b), which provides for Contractor Disclosure requirements in City contracts. All Bidders submitting a bid in response to this Invitation to Bid are encouraged to review these requirements when preparing their competitive bid.

The City is an Equal Employment Opportunity Employer. The City will provide ADA accommodations upon request to the Contracts & Procurement Manager.

HUMAN RIGHTS: It is the express policy of the City that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity on the grounds of race, religion, color, national origin, sex, marital status, familial status or domestic partnership, age, mental or physical disability, sexual orientation, gender identity or source of income as provided by Salem Revised Code Chapter 97, Title VI of the Civil Rights Act of 1964 and other federal non-discrimination laws. The City's complete Title VI Plan may be viewed at
www.cityofsalem.net. Successful Bidder agrees to comply with all applicable requirements of federal, state and local civil rights and rehabilitation statutes, rules and regulations if awarded a contract by the City.

Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the Successful Bidder for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Successful Bidder of the Successful Bidder's obligations under this contract, Salem Revised Code Chapter 97, Title VI of the Civil Rights Act of 1964, and other federal nondiscrimination laws.

Inquiries concerning these bid specifications shall be directed to: Ben Bales, Contract Administrator, phone: 503-588-6410 or email:
bbales@cityofsalem.net

The City Buyer for this bid is Lindsey Bergerson, phone: 503-588-6093 or email:
libergerson@cityofsalem.net
CITY OF SALEM

Shawna Self, CPPB, Manager
Contracts and Procurement Division

BID NO. 212004
CLOSING: FEBRUARY 17, 2021 @ 11:00 a.m. (Local Time)