Proposal: Cell Two Grubbing and Grinding - Foothills Boulevard Regional Landfill

Fraser-Fort George is requesting Proposals from qualified professionals to provide grubbing and grinding services at the Foothills Boulevard Regional Landfill site. This includes the mechanical removal, sorting, piling, grinding and marketing of stumps, organic overburden, and vegetative cover in support of Cell Two development at the Foothills Site. RFP DOCUMENTS RFP documents may be obtained on, or after the Issue Date as follows: a) in a PDF (public document format) file format from the Regional District’s website at www.rdffg.bc.ca; b) on the BC Bid website at www.bcbid.gov.bc.ca; All subsequent information regarding this RFP, including amendments, Addendum(s) and answers to questions will also be available as above. It is the sole responsibility of the proponent to ascertain that they have received a full set of the RFP documents. Upon

submission of their proposal, the proponent will be deemed conclusively to have been in possession of a full set of the RFP documents. The lowest or any proposal will not necessarily be accepted. The Regional District reserves the right to accept or reject any or all proposals. Facsimile proposals and electronic proposals will NOT be accepted. Acknowledgement Letter Upon receipt of this RFP, a potential Proponent should complete and sign the Acknowledgement Letter at Appendix “A”, and email the signed Acknowledgement Letter to, Project Manager, dpaton@rdffg.bc.ca. A Proponent who signs and returns the Acknowledgement Letter is not obligated to submit a Proposal. Any proponent who does not submit the Acknowledgement Letter will not be sent any amendments, Addendum(s), or answers to questions. Their Proposal may be disqualified if it is incomplete or non- compliant as a result of the Proponent’s failure to acknowledge receipt of an addendum in accordance with this RFP, or as a result of the Proponent’s failure to comply with the requirements of an addendum to this RFP. DELIVERY OF PROPOSALS AND CLOSING DATE: Proposals must be in English and must be submitted using the submission methods below. The submission must include a cover letter that identifies the RFP, identifies the Proponent and includes the signature of an authorized representative of the Proponent. The Regional District will accept Proposals submitted by email or by direct delivery to the Regional District main office. All Proposals must be submitted to the Regional District’s General Manager of Financial Services by 2:00 p.m. (local time) on March 28, 2024. Proposals submitted by fax will NOT be accepted. Any Proposal received after the closing date and time mailto:dpaton@rdffg.bc.ca Request for Proposal ES-24-04 Cell Two Grubbing and Grinding Foothills Boulevard Regional Landfill Page 3 of 27 will not be considered and will be returned to the Proponent. Submissions must be directly delivered to the Regional District in either: • Email format with the Proposal attached to the email in a PDF, or equivalent, format and emailed to purchasing@rdffg.bc.ca. The subject line should read “Cell Two Grubbing and Grinding – Foothills Boulevard Regional Landfill.”. (The maximum file size able to be received by the Regional District is 35 MB); or • Electronic format submitted on a USB readable device with the Proposal in a PDF, or equivalent format; or • Hard copy format, including three (3) complete Proposal copies. If submitting in a mail format (USB or hard copy), proponents should submit it in a sealed envelope with the following information written on the outside of the envelope containing the Proposal, as well as on the outside of the courier envelope (if sending by courier): 1. Attention: General Manager of Financial Services Regional District of Fraser-Fort George 3rd Floor, 155 George Street Prince George, BC V2L 1P8 2. Request for Proposals, ES-24-04 Cell Two Grubbing and Grinding Foothills Boulevard Regional Landfill 3. Responding Proponent’s name and address. To be considered, proposals must be signed by an authorized signatory of the proponent. By signing the proposal, the proponent is bound to statements made in response to this RFP. Any proposal received by the Regional District that is unsigned will be rejected. Proposals not submitted in strict accordance with these instructions or not complying with the requirements in this RFP may be rejected. The Regional District will not be responsible for any costs incurred by proponents as a result of the preparation or submission of a proposal pertaining to this RFP. The accuracy and completeness of the proposal is the proponent’s responsibility. Should errors be discovered, they will be corrected by the proponent at their expense. The Regional District reserves the right to negotiate with any proponent at its discretion. The proponents will be competent and capable of performing the work. The proponent may be re