Contractor Prequalification for Mechanical Services for the NEU

24 January 2024 Construction Service - Bute-Robson Plaza 24 January 2024 Open 15/12/2023 3:00 PM PST Type Invitation to Tender Close 06/02/2024 3:00 PM PST Number PS20230575-ENG-ITT Currency Canadian Dollar Sealed Until 06/02/2024 3:00 PM PST 24 January 2024 Contacts RP Singh RP.Singh@vancouver.ca Phone +1 604-829-2081 24 January 2024 Commodity Codes None Added 24 January 202424 January 202424 January 202424 January 202424 January 202424 January 202424 January 202424 January 2024 mailto:RP.Singh@vancouver.ca The City of Vancouver invites Tenders for the Construction of the Bute - Robson Plaza Project. Please see the Buyer Attachments section of this website to access the Tender Documents. The Work generally includes, but is not limited to: • Construction of plaza areas at and about the intersection of Robson and Bute Streets in the City of Vancouver, including: o green

rainwater infrastructure, weather protection structures, seating areas and specialty landscaping o centrally located separated bike path o power pedestals, new pedestrian and street lighting, new traffic signal, widened sidewalks/curb bulges, bus pads and raised concrete crossing. o bus stop seating and amenities o signage and street and bike path markings • supply of all labour, equipment, tools, materials and services necessary for the project in its entirety, including, without limitation, for demolition, excavation and disposal work, hazardous materials abatement, traffic management, coordination with Coast Mountain Bus services and third party utilities A Non-Mandatory meeting is Jan 11, 10:30-11:30 - The location of the Information Meeting will be Bute St between Rosemary Brown Ln and Robson St, Vancouver, British Columbia. Description Required to View Event Prerequisites Required to Enter Bid There are no Prerequisites added to this event. 24 January 202424 January 202424 January 202424 January 202424 January 202424 January 202424 January 2024 Buyer Attachments 1. INSTRUCTIONS TO TENDERERS.doc 2. FOA - Construction MMCD and SGC Platinum Version.docx 3. Contractor Safety Absolutes.DOCX 4. Electrical (Street Lights) IFT.pdf 5. Electrical (Traffic Signal) IFT.pdf 6. Geometric Paint Plan 100% DWG.PDF 7. Green Infrastructure IFT Bioretention Soil.PDF 8. Green Infrastructure IFT Bioretention Systems.PDF 9. Green Infrastructure IFT Boulders Specification.PDF 1 0. Green Infrastructure IFT DWG.PDF 1 1. Green Infrastructure IFT ITP.PDF 1 2. Green Infrastructure IFT Rainwater Tree Trenches Specifications.PDF 1 3. Green Infrastructure IFT Structural Soil Specification.PDF 1 4. Landscape IFT Concrete Finishing Spec 03 35 00.PDF 1 5. Landscape IFT DWG.PDF 1 6. List of Drawings Cover Page IFT.pdf 1 7. Project Specific Requirements.DOCX 1 8. Sewer CB Design IFT.PDF 1 9. Sign Plan 100% DWG (Haro St - Eihu Ln).PDF 2 0. Stantec IFT Architectural (Plaza Structure).pdf 2 1. Stantec IFT Electrical (Plaza Structure).pdf 2 2. Stantec IFT Structural (Plaza Structure).pdf 2 3. Streets Design IFT.PDF 2 4. Traffic Signal Scope and Responsibilities Matrix.xlsx 2 5. Waterworks New FH @ Robson ST IFT DWG.PDF 2 6. Waterworks New Fountain @ Bute St IFT DWG.PDF 2 7. 00 - Schedule of Quantities. Revised Jan 22 2024.xlsx 2 8. Concept Phasing - 2023-11-02 - R4.pdf 2 9. Data&Analysis - Geotech Memo rev_1_20231121.pdf 3 0. Data&Analysis - Watermain Review Memo 20231122.pdf 3 1. Environment - Owners List of Known Workplace Hazards.pdf 3 2. 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Haro Street Transmission Main Replacement - Environmental Report IFU - 2018-11-01.PDF 3 4. Haro Street Transmission Main Replacement - Geotechnical Report - IFU - 2019-04-09.PDF 3 5. Bute Street Transmission Main Replacement - Sheet 5 - IFC - 2012-05-3.pdf 3 6. Addendum No.1 -PS20230575-ENG-ITT.pdf 3 7. Addendum No. 2-PS20230575-ENG-ITT.pdf 3 8. 031000 Concrete Forming Bute Robson IFT.pdf 3 9. 032000 Concrete Reinforcement Bute Robson IFT.pdf 4 0. 033300 Cast in Place Concrete Bute Robson IFT.pdf 4 1. 051200 Structural Steel Bute Robson IFT.pdf 4 2. 051519 Stainless Steel Wire Rope Assemblies Bute Robson IFT.pdf 4 3. 079200 Joint Sealants Bute Robson IFT.pdf 4 4. 099113 Exterior Painting Bute Robson IFT.pdf 4 5. 107300 Protective Covers Bute Robson IFT.pdf 4 6. Sign Plan IFT DWG (Haro St - Eihu Ln).pdf 4 7. Food Truck Cabinet Shop DWG.pdf 4 8. Photocell Specification.pdf 4 9. Sign Plan IFT DWG (Haro St - Eihu Ln).pdf 5 0. Standard Detail Drawings Waterworks Pipe (Lanscaping Restrictions).pdf 5 1. Water Service Connections 700 to 900 block Bute Street.pdf 5 2. Water Service Connections 1100 to1200 Robson Street.pdf 5 3. Water Service Connections 1200 to 1300 Robson St.pdf 5 4. Addendum No. 4-PS20230575-ENG-ITT.pdf 5 5. Addendum No. 3-PS20230575-ENG-ITT .pdf 5 6. 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https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTc5ODg5LTE1NTMyMzgxODlTdHJlZXQgVHJlZXMgRGVjb3JhdGl2ZSBMaWdodGluZyAtIFN0YW5kYXJkIERyYXdpbmdzIHYuMy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1.1: Contact Person Instructions: Please provide name and contact information for the Tenderer's contact person for this ITT 1.1.1 Name 1.1.2 Title 1.1.3 Email address 1.1.4 Phone number Group 2.1: Preliminary Construction Schedule Instructions: The Work is expected to begin by [insert date] and substantial performance is targeted for [insert date]. Please clearly define time requirements for project milestones identified in the table below. Attach detailed project schedule in MS Project format as needed. 2.1.1 Project Milestone Kick off Meeting - 29 March 2024 2.1.2 Project Milestone - Construction start/ Mobilization - 03 June 2024 2.1.3 Project Milestone - Substantial Performance - 01 August 2025 2.1.4 Project Milestone Total Performance - 01 November 2025 2.1.5 Attach detailed project schedule in MS Project format, as needed. Group 3.1: Experience with Related Work - Project #1 of 3 Instructions: Tenderers should confirm that they have the required experience to perform the Work. Each Tenderer should submit information concerning a minimum of three completed projects similar in scope and size to the Work (or to any particular subset of the Work in respect of which separate offers are requested under this ITT), including the following information: 3.1.1 Description of Project 3.1.2 Location of Project 3.1.3 Contract Value (in Canadian Dollars) 3.1.4 Start Date 3.1.5 Completion Date 3.1.6 Completed on Schedule? 3.1.7 Name of Contract City 3.1.8 Name of Project Reference 3.1.9 Telephone Number of Project Reference 3.1.10 E-mail Address of Project Reference 3.1.11 Names of Key Personnel and Subcontractors 3.1.12 Additional information, if any. Group 3.2: Experience with Related Work - Project #2 of 3 Instructions: 3.2.1 Description of Project 3.2.2 Location of Project 3.2.3 Contract Value (in Canadian Dollars) 3.2.4 Start Date 3.2.5 Completion Date 3.2.6 Completed on Schedule? 3.2.7 Name of Contract City 3.2.8 Name of Project Reference 3.2.9 Telephone Number of Project Reference 3.2.10 E-mail Address of Project Reference 3.2.11 Names of Key Personnel and Subcontractors 3.2.12 Additional information, if any. Group 3.3: Experience with Related Work - Project #3 of 3 Instructions: 3.3.1 Description of Project 3.3.2 Location of Project 3.3.3 Contract Value (in Canadian Dollars) 24 January 202424 January 202424 January 202424 January 202424 January 2024 3.3.4 Start Date 3.3.5 Completion Date 3.3.6 Completed on Schedule? 3.3.7 Name of Contract City 3.3.8 Name of Project Reference 3.3.9 Telephone Number of Project Reference 3.3.10 E-mail Address of Project Reference 3.3.11 Names of Key Personnel and Subcontractors 3.3.12 Additional information, if any. Group 4.1: List of Subcontractors Instructions: The Tenderer should list below all subcontractors it intends to use in the performance of the Work and provide the requested information for each subcontractor. The City supports supplier diversity and seeks to create economic opportunities for businesses that are majority owned, controlled or certified by under-represented populations. Accordingly, the Tenderer should indicate below whether any of the proposed subcontractors meet any of the applicable criteria. 4.1.1 Submit list of Subcontractors using the attached template Group 4.2: Hazardous Materials Abatement Contractors Instructions: [Consult with City’s Hazardous Materials Team to select applicable Option below. Ensure that all applicable prequalified abatement contractors are listed in the Question response where indicated (Tenderer to select one from dropdown menu).] 4.2.1 [Option 1: To be included if a hazardous materials survey has been completed, hazardous materials have been found and such materials will be disturbed / require abatement as part of the Work.] A hazardous materials survey has been performed at the Site and is provided with the Tender Documents as a Reference Document. Hazardous materials have been identified at the Site that will be disturbed during the Work (further details may be provided in the Scope of Work). The Tenderer must engage one of the City’s pre-qualified hazardous materials abatement contractors to perform any hazardous materials abatement work required pursuant to the Contract. Identify which pre-qualified hazardous materials abatement contractor the Tenderer will engage for the performance of required abatement work. 4.2.2 [Option 2: To be included if a hazardous materials survey has been completed, hazardous materials have been found and such materials may or may not be disturbed / require abatement as part of the Work, depending on Contractor’s work plan.] A hazardous materials survey has been performed at the Site and is provided with the Tender Documents as a Reference Document. Hazardous materials have been identified at the Site that may or may not be disturbed during the Work, depending on the particular work plan proposed by the Tenderer. To the extent abatement work is required, the Tenderer must engage one of the City’s pre-qualified hazardous materials abatement contractors to perform such work pursuant to the Contract. Identify which pre-qualified hazardous materials abatement contractor the Tenderer will engage for the performance of required abatement work. If no abatement work is anticipated to be required based on the Tenderer’s work plan, select “None”. Group 5.1: List of Suppliers Instructions: The Tenderer should submit a list of any suppliers and manufacturers it intends to use to supply specific products or items for the Work and provide the requested information for each supplier/manufacturer. 5.1.1 Submit List of Suppliers using the attached template. Group 6.1: Social Sustainability Instructions: 6.1.1 Fair Wage: Confirm that the Tenderer has reviewed the Fair Wage conditions described in Part A – Introduction of this ITT and will comply with the applicable requirements set out in the Form of Agreement 6.1.2 Describe the Tenderer’s hiring practices for industry/sector/trade apprenticeships and/or skills training. 6.1.3 Describe any specific methods the Tenderer uses to improve diversity in hiring and create opportunities for under-represented populations in trades (such as Indigenous persons, women, youth, minorities, persons with disabilities). Group 6.2: Environmental Sustainability Instructions: 24 January 202424 January 202424 January 202424 January 202424 January 2024 6.2.1 Toxicity (water/air): List any products or services contemplated in the Tender that are toxic or hazardous to the environment or humans and complete the following table in relation thereto. Include the following information for each product or service listed: -Description of Toxin/Hazard -Substantiation for Use -Mitigation strategy to reduce or dispose the Toxin/Hazard 6.2.2 Waste: Identify the Tenderer’s standard practices for reduction, diversion or disposal of obsolete or expired materials, products or equipment. Include the following information for each type of material, product or equipment listed: - Type of material/product/equipment - Reduction, diversion or disposal method 6.2.3 Emissions and Energy Use: Identify the Tenderer’s current or proposed solutions to reduce energy usage and/or carbon emissions. Include the following information for each carbon emission / energy use: - Carbon emissions/energy use - Solution to reduce energy and/or emissions 6.2.4 Innovation/Alternative: Identity any new or innovative sustainability practices that could replace any existing products or services. Include the following information for each type of innovation/alternative product/equipment/service: - Type of product/equipment/service - Innovation/new alternative - Cost implications 6.2.5 Membership/Reporting: Indicate if you are a member of or report to any sustainability groups. Group 7.1: Insurance Instructions: 7.1.1 Acknowledge that a Certificate of Insurance will be completed if awarded the contract. 7.1.2 Complete and attach a Certificate of Existing Insurance and an Undertaking of Insurance. Group 7.2: Bonding Instructions: 7.2.1 Complete and attach Form of Consent of Surety. 7.2.2 Upload the Tenderer’s Bid Bond if required under the terms of the ITT. Group 8.1: Supplier Code of Conduct Instructions: All Tenderers must declare compliance with the Supplier Code of Conduct. 8.1.1 The City of Vancouver expects each supplier of goods and services to the City to comply with the City’s Supplier Code of Conduct (SCC) referenced in Part A - Introduction. The SCC defines minimum labour and environmental standards for City suppliers and their subcontractors. Suppliers are expected to comply with the aforementioned standards upon submitting a tender, proposal, application, expression of interest or quotation to the City, or have a plan in place to comply within a specific period of time. The City reserves the right to determine an appropriate timeframe in which suppliers must come into compliance with these standards. The Tenderer declares that it has reviewed the SCC and to the best of its knowledge, the Tenderer and its proposed subcontractors have not been and are not currently in violation of the SCC or convicted of an offence under national and other applicable laws referred to in the SCC, other than as disclosed below. 8.1.2 Violations of Supplier Code of Conduct, if any. Outline all violations/convictions occurred in the past three years and provide the following information for each violation/conviction: - Section of SCC/title of law - Date of violation/conviction - Description of violation/conviction - Regulatory/adjudication body and document file number - Corrective action plan Group 8.2: Conflict of Interest Declaration Instructions: All Tenderers must disclose any actual or potential Conflict of Interest. 24 January 202424 January 202424 January 202424 January 202424 January 2024 8.2.1 The Tenderer confirms and warrants that there is no officer, director, shareholder, partner, employee or contractor of the Tenderer or of any of its proposed subcontractors, or any other person related to the Tenderer’s or any proposed subcontractor’s organization (a “person having an interest”) or any spouse, business associate, friend or relative of a person having an interest who is: (a)an official or employee of the City; or (b)related to or has any business or family relationship with an elected official or employee of the City, in each case, such that there could be any conflict of interest or any appearance of conflict of interest in the evaluation or consideration of the Tender by the City, and, in each case, except as set out, in all material detail in the section titled “Disclosure” below. 8.2.2 The Tenderer confirms and warrants that there is no person having an interest (as defined above) who is a former official, former employee or former contractor of the City and who has non-public information relevant to the ITT obtained during his or her employment or engagement by the City, except as set out, in all material detail, in the section titled “Disclosure” below. 8.2.3 The Tenderer confirms and warrants that neither the Tenderer nor any of its proposed subcontractors is currently engaged in supplying (or is proposing to supply) goods or services to a third party such that entering into an agreement with the City in relation to the subject matter of the ITT would create a conflict of interest or the appearance of a conflict of interest between the Tenderer’s duties to the City and the Tenderer’s or its subcontractors’ duties to such third party, except as set out, in all material detail, in the section titled “Disclosure” below. 8.2.4 The Tenderer confirms and warrants that: (a)the Tenderer is not competing within the ITT with any entity with which it is legally or financially associated or affiliated; and (b)the Tenderer is not cooperating in any manner in relation to the ITT with any other tenderer responding to the ITT, in each case, except as set out, in all material detail, in the section titled “Disclosure” below. 8.2.5 The Tenderer confirms and warrants that: (a)neither it nor any officer, director, shareholder, partner, employee or agent of the Tenderer or any of its proposed subcontractors is registered as a lobbyist under any lobbyist legislation in any jurisdiction in Canada or in the United States of America; and (b)neither it nor any officer, director, shareholder, partner, employee or agent of the Tenderer or any of its proposed subcontractors has engaged in any form of political or other lobbying whatsoever with respect to the Tender or sought, other than through the submission of the Tender, to influence the outcome of the ITT, in each case, except as set out, in all material detail, in the section titled “Disclosure” below. 8.2.6 Disclosure: Provide any disclosures related to the conflict of interest declarations above. The City will evaluate each matter disclosed to determine whether and to what extent the Tenderer can be given consideration in the ITT in light of the particular matter. Group 9.1: Instructions: 9.1.1 Complete the attached pricing table with all requested pricing information. 9.1.2 Confirm the Tenderer has entered its total Tender Price in the “Items” section of the Supplier Portal. 24 January 202424 January 202424 January 202424 January 202424 January 2024 Product Line Items Product Line Items There are no Items added to this event. 24 January 202424 January 202424 January 202424 January 2024 Service Line Items Service Line Items 1. Tender Price # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Tender Price 1 LS - Lump Sum 24 January 202424 January 202424 January 2024