POWER SOURCE DISCLOSURE REPORT VERIFICATION SERVICES

Project Title
POWER SOURCE DISCLOSURE REPORT VERIFICATION SERVICES

Invitation #
WATER AND POWER DEPARTMENT

Bid Posting Date
06/11/2021 2:46 PM (PDT)

Project Stage
Bidding

Bid Due Date
06/24/2021 3:00 PM (PDT)

Response Format
Electronic

Project Type
Bid

Response Types
Line Items
General Attachment

Type of Award
Lump Sum

Categories
91804 - Accounting/Auditing/Budget Consulting


License Requirements
Any and all required to satisfy the requirements of this contract.

Department
W&P - F&A ADMIN

Address
150 S LOS ROBLES AVE STE 200
Pasadena, California

County
Los Angeles

Bid Valid


Liquidated Damages


Estimated Bid Value
$5,000 per contract year

Start/Delivery Date

Project will start on/around August 1, 2021. Completed report must be delivered no later than September 17, 2021

Project Duration
4-6 weeks

Pre-Bid Meeting Information

Pre-Bid Meeting
No

Online Q&A

Online Q&A
Yes

Q&A Deadline
06/21/2021 3:00 PM (PDT)

Contact Information

Contact Info
Christina Schieber 626-744-7325
CSchieber@CityofPasadena.net

Bids to
Submit electronically through PlanetBids

Owner's Agent


Description

Scope of Services
BRIEFLY DESCRIBE SCOPE OF SERVICES:
A. PROJECT DESCRIPTION
The City of Pasadena Water and Power Department ("PWP") is seeking the auditing services of a qualified firm of Certified Public Accountants to perform a verification audit of the California Energy Commission (“CEC”) Annual Power Source Disclosure Program Report, including the Power Content Label, in accordance with California Public Utilities Code, § 398.1 – 398.5 and Senate Bill 1305. The period covered will be calendar year 2020.
The auditor shall review the information used to prepare schedule 1 and 2 of the CEC Annual Power Source report. The CEC provides agreed-upon procedures in Appendix C, Title 20, and California Code of Regulations Article 5, Electricity Generation Source Disclosure. The selected vendor shall be able to begin the project by August 1, 2021 and submit a completed report to PWP and the CEC no later than September 17, 2021.
B. PRICE
The price submitted in response to this solicitation shall be fully inclusive and include all work associated with conducting and delivering the verification audit.
C. CONTRACT DURATION
It is PWP’s intent to award a one (1) -year contract with the option to renew for up to two (2) additional one-year periods. At the conclusion of the initial one-year term, the contractor may request a price increase. Under no circumstances shall the City accept a price increase which exceeds the rate of the then current Consumer Price Index ("C.P.I.") for the latest available preceding twelve month period.
D. INVOICING
Vendor must submit all invoices for payment electronically through the City of Pasadena’s vendor portal.
E. INSURANCE
If providing onsite deliveries or services, vendor must comply with the City of Pasadena’s insurance requirements (requirements list attached)
F. COMPLIANCE WITH ORDINANCES
The vendor that provides services under this agreement must at all times comply with all statutes, ordinances, and regulations.
G. SAFETY
All material and services used to satisfy the requirements of this contract must comply with applicable state and federal safety and health requirements. Where there is conflict between applicable regulations, the most stringent will apply. Vendor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of the public when satisfying the requirements of this contract

Other Details
1. PRICING MUST BE VALID from JUL 2021-JUN 2022.
2. AWARD WILL BE BASED ON LOWEST BID.
3. Any incomplete bid will be ruled unresponsive and may not be considered for an award.
4. Awarded vendor will be required to provide the following: (a) W-9 (b) completed vendor questionnaire form for new vendors (c) insurance documents, if vendor is coming onsite. (d) invoices to be uploaded electronically to the City's website at https://invoice.cityofpasadena.net/ (e) invoices to be submitted no later than 7 days after the required delivery or completion date. Invoice must clearly specify the PO number, detailed description of goods and/or services as applicable (ex. unit price, quantities billed, extended totals, service date, service location, hourly rate, hours billed), and any applicable taxes.
5. Sample Purchase Order can be found on City Net: https://www.cityofpasadena.net/wp-content/uploads/sites/27/Terms-Conditions-of-Purchase-Order.pdf

Notes


Special Notices


Local Programs & Policies



Place eBid