Project managment oversight on installation of Odyssey

Department Office/Division/Program: Maine Judicial Branch Department Contract Administrator or Grant Coordinator: Thomas Hild (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $155,000.00 Advantage CT / RQS #: 40A 20220428*2664 CONTRACT Proposed Start Date: Proposed End Date: AMENDMENT Original Start Date: 4/18/2022 Effective Date: 3/25/2024 Previous End Date: 4/18/2024 New End Date: 3/25/2025 GRANT Project Start Date: Grant Start Date: Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Berry Dunn Mcneil and Parker Brief Description of Goods/Services/Grant: Project management oversight on installation of Odyssey still necessary PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents

J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization DocuSign Envelope ID: 48D60454-6A79-4FD3-8CFE-D72396191669DocuSign Envelope ID: DF682936-2A72-4EF1-ABBB-E39E100B2C73 DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES DIVISION OF PROCUREMENT SERVICES e) Rsv wu he) BENNO} Procurement Justification Form (PJF) REV 4/4/2023 Page 2 of 3 Please respond to ALL of the questions in the following sections. PART III: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. Tylers Odyssey system is being rolled out across the State to allow for greater online services to the people of Maine utilizing our court systems. 3rd party oversight of this roll is deemed necessary to ensure the MJB is getting the negotiated services from Tyler throughout the process. 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Reference the RFP number, if applicable. Berry Dunn has been providing these services for two years and is familiar with the internal functions of the MJB as well as the challenges facing the Odyssey rollout. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. The rates provided by the 2020 contract are in line with consulting services within the State of Maine. 4. Describe the plan for future competition for the goods or services. The continued roll out of Tylers Odyssey for the MJB is ongoing, and changing the group providing oversight could significantly impact the timelines associated with the roll out. If services are needed after this year, potential changes will be considered. PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? Yes If Yes, please attach the approved Business Case(s). No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. Signature of requesting Departments Commissioner (or designee): Typed Name: Thomas Hild Date: Signature of DAFS Procurement Official: Typed Name: Date: DocuSign Envelope ID: 48D60454-6A79-4FD3-8CFE-D72396191669DocuSign Envelope ID: DF682936-2A72-4EF1-ABBB-E39E100B2C73 William J.E. Allen NOI 0420240383 04/11/2024 - 04/17/2024 4/11/2024 DocuSigned by: Thomas Hild 412CA341445E444... DocuSigned by: Wiliam NE. Mew 2D5B6E39F57E44A... Procurement Justification Form (PJF) REV 4/4/2023 Page 3 of 3 DocuSign Envelope ID: 48D60454-6A79-4FD3-8CFE-D72396191669DocuSign Envelope ID: DF682936-2A72-4EF1-ABBB-E39E100B2C73 2024-04-11T05:43:02-0700 Digitally verifiable PDF exported from www.docusign.com