Library Lecture Hall Lighting Upgrade

12 March 2024 Library Lecture Hall Lighting Upgrade OUHSC is seeking the purchase and installation of new lighting fixtures as well as a new lighting control system in the Bird Library Lecture Hall. 12 March 2024 Released 3/12/2024 12:00 AM CDT Type RFP - Request For Proposal Open 3/12/2024 2:00 PM CDT Number RFP-2024-134 Close 4/16/2024 2:00 PM CDT Currency US Dollar Sealed Until 4/16/2024 2:00 PM CDT Payment Terms 0% 45, Net 45 12 March 2024 Contacts Anthony Sneed Anthony-Sneed@ouhsc.edu Phone +1 405-271-8001 ext. 44470 12 March 2024 Commodity Codes None Added 12 March 202412 March 202412 March 202412 March 202412 March 202412 March 202412 March 202412 March 2024 mailto:Anthony-Sneed@ouhsc.edu The University of Oklahoma is seeking the purchase and installation of new lighting fixtures as well as a new lighting control system in the Bird Library Lecture Hall. A

site visit is scheduled for March 28th at 10AM at the Bird Library at 1105 N. Stonewall. Contractors can park at the student union across the street at 1106 N. Stonewall using the parking meters in front of the building. Attendance is highly encouraged Job Installation Specs This job will consist of the purchase and installation of new lighting fixtures as well as a new lighting control system capable of 0-10 dimming. This will entail 29- 10” LED wall wash can light and goof rings for perimeter lighting.60- LED can light inserts for seating area. 10- LED can light inserts for front speaking area. 4- 4’ LED strip lights for a dry erase board. 2- LED can light inserts for stair landing area. Replacement of 11- existing theatrical light fixtures with new yolk mount cylinder LED spotlights. All can light basis of design is Prescolite LFR series 4000k 0-10 dimmable. Spotlight basis of design is Acclaim LED Zoomspot All wiring must be plenum rated unless installed in conduit or raceway. The lecture hall lighting controls are to consist of 7 zones; 3 overhead spotlights, perimeter lighting, student seating, front can-lights, and the dry erase board. Contractor shall field verify all fixture counts and sizes, Sizes shall be replaced like for like. Lighting control switches are to be located at both the east and west entrances of the lecture hall and are to include zone dimming. Removal and replacement of existing lighting control panel with new Lutron Athena lighting controls (basis of design) to match existing lighting systems in the building. Start up and commissioning of lighting controls shall be included in the cost of the project. And all fixtures must be working and adjusted as necessary for lecture hall use upon completion. Library/lecture hall management will be advising of setup of certain fixtures. Lighting controls must have the ability to be integrated into an existing Crestron A/V controller. Lighting controls must have the ability to bring lighting levels to 100% brightness for a minimum of 60 minutes upon power restoration in the event of power loss. Projected start date will depend on the ship dates of ordered material that is build to order, as well as scheduling with the library to avoid interruptions in their schedule. We will have flexibility with the start date and decide that once all materials have arrived in OKC. All clean up and removal/disposal of old equipment shall be done in a professional manner. Contractors are to wear high-visibility shirts with a company logo throughout the project. Description All work must meet all local and state electrical codes. Upon project completion, contractor will provide OUHSC with as-builts detailing the location of equipment and any relays not installed in equipment panels and any other significant changes to the system. As well as an owner training for up to four campus electricians to go over the operations of the system. Any deviation from basis of design will be considered and must be approved by OUHSC Facilities Management. Please provide submittal data for review. Deviations without submittal data will not be considered. All bids must have project timelines attached with bid to include lead times of materials as well as construction timelines to complete the project so that down time of lecture hall can be scheduled and expectations for the library can be managed. Required to View Event Prerequisites Required to Enter Bid There are no Prerequisites added to this event. 12 March 202412 March 202412 March 202412 March 202412 March 202412 March 202412 March 2024 Buyer Attachments 1. library_lect_hall_lighting_specs.docx 2. OUHSC_Library_Lecture_Hall_Lighting_Upgrade_Subs.pdf 3. acclaim-led-zoomspot.pdf 4. 01 Solicitation instructions 2023.11.10.pdf 5. 02 Solicitation Rules of Usage and Definitions 2023.11.10.pdf 6. 03 Solicitation Evaluation 2023.11.10.pdf 7. University of Oklahoma Solicitation Insurance Requirements 2023.12.14.pdf 8. 05 Solicitation General Terms and Conditions 2023.11.10.pdf 9. 06 Contract Governance 2023.11.10.pdf 12 March 202412 March 202412 March 202412 March 202412 March 202412 March 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjEyNTIzLTE1NzM2NzM1MTNsaWJyYXJ5X2xlY3RfaGFsbF9saWdodGluZ19zcGVjcy5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjEyNTIzLTE1NzM2NzQzNTRPVUhTQ19MaWJyYXJ5X0xlY3R1cmVfSGFsbF9MaWdodGluZ19VcGdyYWRlX1N1YnMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjEyNTIzLTE1NzM2NzM3MThhY2NsYWltLWxlZC16b29tc3BvdC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjEyNTIzLTE1MjYzMjczODYwMSBTb2xpY2l0YXRpb24gaW5zdHJ1Y3Rpb25zIDIwMjMuMTEuMTAucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjEyNTIzLTE1MjYzMjc3MjUwMiBTb2xpY2l0YXRpb24gUnVsZXMgb2YgVXNhZ2UgYW5kIERlZmluaXRpb25zIDIwMjMuMTEuMTAucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjEyNTIzLTE1MjYzMjc2NzcwMyBTb2xpY2l0YXRpb24gRXZhbHVhdGlvbiAyMDIzLjExLjEwLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjEyNTIzLTE1MzU4NzcyNTFVbml2ZXJzaXR5IG9mIE9rbGFob21hIFNvbGljaXRhdGlvbiBJbnN1cmFuY2UgUmVxdWlyZW1lbnRzIDIwMjMuMTIuMTQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjEyNTIzLTE1MjYzMjcyMzQwNSBTb2xpY2l0YXRpb24gR2VuZXJhbCBUZXJtcyBhbmQgQ29uZGl0aW9ucyAyMDIzLjExLjEwLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjEyNTIzLTE1MjYzMjgzMDAwNiBDb250cmFjdCBHb3Zlcm5hbmNlIDIwMjMuMTEuMTAucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: General Questions Instructions: 1.1 Provide a brief overview of your organization, including its size and experience in the industry. 1.2 How many years of experience does your organization have in providing the specific goods/services outlined in this Solicitation? 1.3 Provide a summary of similar projects or contracts you have successfully completed. 1.4 Can you identify any potential challenges or risks associated with the project and propose mitigation strategies? 1.5 Do you have the necessary resources, including equipment, infrastructure, and personnel, to fulfill the requirements of this project? 1.6 Are there any competing commitments that might affect your ability to deliver the goods or services on time? 1.7 Have you entered any contracts with the Board of Regents of the University of Oklahoma in the past twelve (12) months? 1.8 If "yes," please identify the contract, dates of performance, and University contact. 1.9 Describe how you plan to ensure effective communication and collaboration with our team throughout the project. 1.10 Provide five (5) references from projects of similar size and scope in the attached document. Group 2: Solicitation Specific Questions Instructions: Group 3: General Terms & Conditions Instructions: 3.1 Please review the General Terms & Conditions for this Solicitation. If you have any comments or questions, please use the track changes and comment features in this Word document and upload it here. Submittal of questions or comments does not bind the University. Group 4: Certifications Instructions: 4.1 I have reviewed the attached Instructions. I understand that (i) compliance with the Instructions is material to determining whether my Bid is responsive and (ii) any failure to the University Contact of an ambiguity, conflict, discrepancy, omission, or other error in the Solicitation that is known to the me, or that reasonably should be known to the me, shall not entitle me to any compensation, relief, or time by reason of error or its later correction. 4.2 CERTIFICATION REGARDING DEBAREMENT - Bidder certifies that neither it, its principles, nor Supplier Parties performing services arising from this Solicitation or resulting Contract or Contract Documents are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions (defined as not being eligible to receive federal funds) by any Governmental Authority. 4.3 CERTIFICATION REGARDING CONFLICTS OF INTEREST - Bidder certifies that neither the Bidder nor a Bidder Party (i) paid, gave, or donated or agreed to pay, give, or donate to any University Party (including their family members) or employee or elected officer of the State of Oklahoma any money or other thing of value, either directly or indirectly, in procuring the Solicitation or resulting Contract or (ii) improperly exerted or attempted to influence any University Party involved in this Solicitation or who has authority over any decision involving this Solicitation to breach, circumvent, evade, or avoid any Law or University policy or process. Bidder also certifies that no person who has been involved in the development of this Solicitation or resulting Contract while employed by the University or the State of Oklahoma shall be employed by the Bidder to fulfill any of the services provided for under said Contract. 12 March 202412 March 202412 March 202412 March 202412 March 2024 4.4 CERTIFICATION OF COMPETITIVE BID AND CONTRACT (Non-Collusion Certification) - Bidder certifies that neither it nor anyone subject to the Bidder’s direction or control, including Bidder Parties, has been a party to (i) any collusion among Bidders or Suppliers in restraint of freedom of competition by agreement to bid or contract at a fixed price or to refrain from bidding or contracting, (ii) any collusion with any University or state official or employee as to the quantity, quality or price in the prospective contract, or as to any other terms of the prospective contract, nor, (iii) any discussions between Bidders or Suppliers and any University or state official or employee concerning the exchange of money or other things of value for special consideration in connection with the prospective contract. 4.5 Are you exempt from the Workers’ Compensation Act? 4.6 Attach a signed statement that provides specific details supporting the exemption you are claiming from the Workers’ Compensation Act. (Note: Pursuant to Attorney General Opinion #07-8, the exemption from 85 O.S. 2011, § 311 applies only to employers who are natural persons, such as sole proprietors, and does not apply to employers who are entities created by law, including but not limited to corporations, partnerships, and limited liability companies.) 4.7 Please complete and upload the attached Attestation. 12 March 202412 March 202412 March 202412 March 202412 March 2024 Product Line Items Product Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Equipment Cost 1 LO - Lot Total Cost of Equipment 12 March 202412 March 202412 March 202412 March 2024 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Labor Cost 1 LO - Lot Total Cost of Labor 2. Timeline # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Projected Timeline (Weeks) 1 WK - Week Projected number of weeks needed to complete project. 12 March 202412 March 202412 March 2024