UCB - Athletics Charter Flight Services

17 July 2023 UCB - Athletics Charter Flight Services The University of Colorado is seeking proposals from qualified suppliers to secure charter passenger jet services for athletic department travel to competition locations. 17 July 2023 Open 7/17/2023 3:00 PM MDT Type Request for Proposal Close 7/27/2023 3:00 PM MDT Number PSC-S-1721 Currency US Dollar Sealed Until 7/27/2023 3:00 PM MDT Payment Terms 0% 0, Net 30 17 July 2023 Contacts Katie Wilson katie.wilson@cu.edu 17 July 2023 Commodity Codes Commodity Code Description 19 Travel 17 July 202317 July 202317 July 202317 July 202317 July 202317 July 202317 July 202317 July 202317 July 2023 mailto:katie.wilson@cu.edu The University of Colorado System Request for Proposals FOR Charter Flight Services SECTION I. INTRODUCTION, PROJECT BACKGROUND, CONTRACT TERMS A. INTRODUCTION The Request for Proposal (RFP) is issued by the

University of Colorado system (CU), Procurement Service Center (PSC), to identify contractors to provide charter flight services for Boulder Athletics. Civic Initiatives, a public procurement firm, will be assisting CU with the coordination of the procurement process. CU is the state’s largest and most influential public research university, a community of approximately 67,000 students and 37,000 employees spanning four campuses and system administration. Every year CU graduates thousands of students who fill critical workforce needs across the state. CU is the state’s third-largest employer with an annual operating budget of $5.5 billion. CU faculty attracted $1.4 billion in sponsored research awards to conduct research in economic sectors critical to the state and nation, including energy, bioscience, aerospace, and healthcare. Overall, CU contributes approximately $14 billion annually to the state’s economy. B. COMMUNICATION/QUESTIONS/CLARIFICATIONS The Procurement Service Center (PSC) Purchasing Agent listed herein is to be the sole point of contact concerning this RFP. Prospective and actual Offerors shall not directly contact other personnel regarding matters concerning this RFP or to arrange meetings related to such. Prospective Offerors may make inquiries via the Q & A Board before the Q & A deadline listed in Section I. D concerning this RFP to obtain clarification of requirements. There will be opportunity to make inquiries during the pre-conference, if any. No inquiries will be accepted after the deadline. Questions will be consolidated and responded to by CU as deemed appropriate. Responses to Offerors’ inquiries will be posted by the close of the business on the date provided in Section I.D. If Offerors’ questions are unclear or non-substantive in nature, CU may request clarifications or decline to answer. Should any interested Offeror, sales representative, or manufacturer find any part of the listed specifications or terms and conditions to be discrepant, incomplete, or otherwise questionable, it shall be the responsibility of the concerned party to notify the purchasing agent of such matters immediately upon discovery. Offerors cannot rely on any other statements that clarify or alter any specification or other term or condition of the RFP. All official communication from the PSC to suppliers will be via postings on the CU Sourcing Website. The PSC will post notices that will include, but not be limited to, any modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the Announcement of Award. It is incumbent upon suppliers to carefully and regularly monitor the CU Sourcing Website for any such postings. In addition, communications may be sent to attendees of the mandatory pre-proposal conferences by email. C. TYPE OF CONTRACT Description https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Colorado https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Colorado As a result of this RFP, CU intends to award contracts to one (1) OR more contractors.  The anticipated starting date for any resulting contract is September 1, 2023, except that the actual contract start date may be adjusted unilaterally by CU for up to three (3) calendar months. By submitting a signed proposal in response to the solicitation, the Prospective Contractor represents and warrants that it will honor its proposal as being held open as irrevocable for this period.  The term of the contract resulting from award of this solicitation shall begin upon execution of the contract on September 1, 2023 and end one (1) year later. The contract may be renewed upon mutual agreement for up to four (4) additional one-year periods for a total term not to exceed five (5) years.  CU, at its discretion, may terminate the contract with thirty (30) days’ notice by stating so in writing. TIMELINE Following is the estimated timeline with anticipated dates (subject to change). Event Date Solicitation Posted July 17, 2023 Project Questions/Clarifications Due July 20, 2023 Written Answers to Questions Posted on or Around July 24, 2023 Proposals Due July 27, 2023 Oral Presentations, if necessary To be determined Best and Final Offer, if necessary To be determined Contract Award and Negotiations To be determined Contract Finalized/Project Kick-Off September 1, 2023 AWARD It is the intent of CU to award to one (1) OR more contractors based on the contractor(s) ability to perform required services. Any resulting contract from this solicitation will be awarded to the Offeror whose overall offer is deemed to be the most advantageous to CU as determined by the evaluation team. The PSC purchasing office, after review and approval of the evaluation team's written recommendation, will notify all Offerors via a posting on the CU Sourcing Website of the results of the solicitation evaluation. The posting will be an announcement of award. DOCUMENTS For full SOW and bid documents refer to the "Buyer Attachments" section. https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Colorado https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Colorado Required to View Event Prerequisites Required to Enter Bid 17 July 2023 1. Please review and accept 2. Please review and accept 3. Please review and accept 4. Please review and accept 5. Please review and accept 6. Please review and accept 17 July 202317 July 202317 July 202317 July 202317 July 202317 July 202317 July 2023 Buyer Attachments 1. RFP for Small Team Charter Flights.pdf 2. Offeror Cost Proposal Sheet_Updated.xlsx 3. Bidders Legal Team Review and Certification Document V1.pdf 4. University of Colorado Sample RFP Agreement Bids.docx 17 July 202317 July 202317 July 202317 July 202317 July 202317 July 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTYwOTQzLTE0NTc1MTA1NTlSRlAgZm9yIFNtYWxsIFRlYW0gQ2hhcnRlciBGbGlnaHRzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTYwOTQzLTE0NTc1MTgwNTNPZmZlcm9yIENvc3QgUHJvcG9zYWwgU2hlZXRfVXBkYXRlZC54bHN4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTYwOTQzLTEwNjA4ODM0MDNCaWRkZXJzIExlZ2FsIFRlYW0gUmV2aWV3IGFuZCBDZXJ0aWZpY2F0aW9uIERvY3VtZW50IFYxLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTYwOTQzLTE0NTc1MjEzMjBLIC0gVGVtcGxhdGUgLSBSRlAgQWdyZWVtZW50IC0gdXBkYXRlZCA2LjE0LjIzLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Questions Instructions: 1.1 General Supplier Information: Provide principal contact information for this solicitation, including address, telephone number, fax number, e-mail, and website (if applicable). 1.2 Confirm you have read the bid and the associated bid documents in its entirety, and understand the requirements of the bid. 1.3 Bidder's Legal Team Certificate - Upload the bidder's legal team certification document signed and completed herein. The Certification can be found under Buyer Attachments. 1.4 SOLICITATION EXCEPTIONS: List any exceptions to this solicitation document. Note that significant exceptions may deem your proposal non-responsive 1.5 Contract - List any variances to the Universities Sample Contract (no matter how slight) - Terms and Conditions. If none, Bidder must indicate. Note that significant exceptions may deem your proposal nonresponsive. 1.6 INSURANCE REQUIREMENTS: Review the insurance requirements as listed under the Prerequisites" and upload your COI. 1.7 Mandatory Requirements: By answering yes, you certify that your company meets all ofthe mandatory requirements detailed in the prerequisites. 1.8 USE OF SUBCONTRACTORS/PARTNERS. There may be areas for use of subcontractors or partners in this project. The University encourages use of small businesses wherever viable. If you are utilizing this approach, provide a list of the subcontractors/partners, their area(s) of expertise, and include all other applicable information herein requested for each subcontractor/partner. Please keep in mind that the University will contract solely with your company, therefore subcontractors/partners remain your sole responsibility. Group 2: Technical and Cost Proposal Instructions: 2.1 TECHNICAL RESPONSE DOCUMENT - Bidders to upload their response. By submitting your response, you have read, acknowledged and understood the requirements. **DO NOT INCLUDE YOUR COST PROPOSAL IN THIS SECTION** 2.2 COST PROPOSAL - Firms shall complete the Attachment 2 Cost Proposal Template. Provide a complete description of the deliverables and services to be provided along with a complete breakdown of the costs. Replace “Item 1” for example with the specified activity. The fee structure should include all necessary costs associated with the completing all work described in Section II. Scope of Work/Deliverables 17 July 202317 July 202317 July 202317 July 202317 July 2023 Product Line Items Product Line Items There are no Items added to this event. 17 July 202317 July 202317 July 202317 July 2023 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 COST PROPOSAL 1 JA - Job 17 July 202317 July 202317 July 2023