Conf: BWSR Academy 2025 and 2026

Event NameConf: BWSR Academy 2025 and 2026 Business UnitAdmin/State Procurement Event ID2000015521 Event StatusPosted Buyer NameFlum,Amanda Michelle Sealed EventYes Multiple BidsNot Allowed Contact InformationFlum,Mandy DescriptionPurpose. The purpose of this solicitation is to establish a contract for the Minnesota Board of Water and Soil Resources (BWSR) for the 2025 and 2026 BWSR Academy Conference Events. The approximate number of attendees (including organizers and committee members) is 350-420. The State does not guarantee a minimum number of lodging rooms or meals. Prices submitted in response are firm and will not be adjusted if the number of attendees falls below the estimate. 2025 Dates: The preferred dates are: October 28-30, 2025, or October 27-29, 2025 The alternative dates are: October 22-24, 2025, or October 21-23, 2025 2026 Dates: The preferred dates are: October 27-29, 2026, or October 26-28 2026 The alternative dates are: October 20-22, 2026, or October 21-23, 2026

Limitations on geographic location: Venue must be located in one of the following Minnesota counties: Cass, Crow Wing, Douglas, Kandiyohi, Mille Lacs, or Stearns. Contract Term. The Contract Term will be from the date of contract execution through December 31, 2026. Cancellation Policy. State on the Price Schedule in dollar amounts any charges that could be applied if the conference is cancelled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedules, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with lodging, meeting rooms, catering, audio visual equipment, and all other expenses that may be incurred by the Contractor under the Contract Terms. If the conference is cancelled, the State reserves the right to reschedule a new conference date upon mutually agreement with the Contractor. Submitting Questions. The deadline for submitting questions is April 16, 2024, at 12:00 p.m. CT. Questions must be submitted in writing to Mandy Flum at mandy.flum@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum. Responders needing help with registration and/or assistance with navigating the SWIFT System may contact the Vendor Assistance Helpdesk at: 651-201-8100, Option #1, then Option #1 again Event Ends In Browser doesn't accept inline frames. Clock cannot be shown. Event Start Date04/08/2024 09:54 AM CDT Event End Date04/24/2024 02:00 PM CDT Event Round1 Event Version1 Event FormatSell Event TypeRFx Edits to Submitted BidsYes Payment Terms View Bid Package