Campbell Tech Park - CEQA RFP

Closing Date:Fri, 04/05/2024 05:00 PM PDTRequest Response Information:The City of Campbell (“City”) is seeking the support of a professional planning consulting firm ("consultant"), with extensive experience preparing CEQA compliance documentation, to support the review of an active development application. Prospective consultants are solely responsible for ensuring proposals are received by the City on or before the submittal deadline. Proposals, including fee schedule, must be received via email in PDF format no later than April 5, 2024, at 5:00 PM to Ken Ramirez, Administrative Analyst, at KenR@campbellca.gov. Failure to comply with the requirements set forth in this RFP may result in disqualification. Proposals and/or modifications received after the hour and date specified above will not be accepted. Submitted proposals may be withdrawn at any time prior to the submission time specified in this RFP, provided notification is

received in writing before the submittal deadline. No handwritten notations or corrections will be allowed. The responding consultant is solely responsible for all costs related to the preparation of the proposal. The City reserves the right to reject all proposals and to waive any minor informalities or irregularities contained in any proposal. Acceptance of any proposal submitted pursuant to this RFP shall not constitute any implied intent to enter into a contract. The executed contract, if any, will be made with the consultant who, at the City’s sole discretion, is best able to perform the required services in a manner most beneficial to the City. Please submit all inquiries to the Community Development Department’s Administrative Analyst, Ken Ramirez, at KenR@campbellca.gov by the Request for Clarifications due date listed below. Schedule Below is a desired schedule for initiation of this project; however, dates may be subject to change and adjusted as necessary. RFP Issued March 6, 2024 Request for Clarification March 20, 2024 Proposal Submittal Deadline April 5, 2024 Proposal Evaluations Completed April 19, 2024 Consultant Selection April 26, 2024 Contract Execution May 3, 2024 Description: Description:The Proposed Project subject to CEQA review under this RFP is described, below: 1. Developer: Bay West Development 2. Project Address: 635,655,675, and 695 Campbell Technology Parkway 3. Project Description: 291 residential unit housing development project, consisting of 28 detached small-lot single-family homes and 263 townhomes, on a 17-acre property currently developed with a research and development facility (Campbell Technology Park). Note: This is a "Builder's Remedy" project submitted pursuant to an SB-330 pre-app that vested the project under the City's prior General Plan, which designated the subject property as Research and Development that would not have otherwise allowed residential use. As such, the CEQA analysis cannot rely on the EIR that was certified for the new City's recently adopted 2040 General Plan. 4. Applicant Submitted Technical Documents (for consultant peer-review, if applicable): a. Phase I Environmental Site Assessment Report Note: No RECs, controlled RECs (CRECs), historical RECs (HRECs), or OECs were identified. b. Hydrology Report 5. Anticipated Technical Documents Required (for consultant preparation): a. Air Quality / Greenhouse Gas Report b. Acoustic Study c. Biological Resource Assessment d. Geotechnical Investigation Report e. Arborist Report f. Transportation Study, inclusive of a VMT analysis pursuant to the City's Vehicles-Mile-Travel (VMT) policy, review of consistency with transportation plans and General Plan policies, and traffic safety (e.g., sight distance, queuing, driveway spacing, pedestrian/vehicular conflicts, etc.) Note: The City is separately procuring a traffic impact analysis (TIA) pursuant to the VTA Transportation Impact Analysis (TIA) Guidelines, as required under the City's Congestion Management Program (CMP) obligations. Since this analysis is focused on trip generation and level-of-service (LOS) impacts, it was separated from the CEQA review, but will be available for reference upon completion. 6. Project Materials: a. Project Plans b. Project Description Scope of Services The following preliminary scope of work is presented as an initial outline to help the prospective consultants gauge the minimum level of work requested and to submit a realistic bid. If the consultant identifies opportunities to improve the required scope of work leading to improved outcome(s), the consultant is encouraged to submit proposals for alternative options. A. Primary Scope Tasks: Due to inconsistency with the prior General Plan, the Proposed Project cannot be found to be categorically exempt and will minimally require preparation of an Initial Study as follows: 1. Prepare a Project Description based upon a review of submitted project materials and applicable regulatory requirements; 2. Conduct a site visit of the project site and surroundings to observe and photo document environmental and land use conditions; 3. Prepare the identified technical supporting documents; Note: Should subconsultants be utilized, the consultant shall manage and review the subconsultant work product prior to City staff review. 4. Peer review of technical studies and coordination with applicant's consultants; 5. Prepare an Initial Study (IS) in compliance with the 2024 CEQA Statute and Guidelines, assuming two rounds of revisions per City comments prior to publication of a public version. 6. Prepare a Mitigated Negative Declaration (MND), and Mitigation Monitoring and Reporting Program (MMRP), if the Initial Study identifies potentially significant impacts that can be mitigated; 7. Conduct Zoom meetings with City staff, including an initiation meeting and as needed check-in meetings; 8. Conduct an AB 52 Tribal consultation; 9. Complete a Notice of Intent (NOI) and filing with the Office of Planning and Research (OPR) and the Santa Clara County Clerk-Recorder; 10. Coordinate with any responsible and/or trustee agencies; 11. Attend (in-person) up to five (5) public meetings; 12. Prepare a Summary Memorandum summarizing the findings of the Initial Study; 13. Prepare a Notice of Determination (NOD) and filing with the Office of Planning and Research (OPR) and the Santa Clara County Clerk-Recorder; 14. Review public comments and prepare responses. Note: Even though a formal response to comments on a draft IS/MND is not required, it is the City's practice to prepare one. B. Secondary Scope Tasks: Should the Initial Study determine that the Proposed Project would result in potentially significant environmental impacts that cannot mitigated, the following secondary scope shall apply, in addition to the primary scope tasks: 1. Prepare a Notice of Preparation (NOP) and filing with the Office of Planning and Research (OPR) and the Santa Clara County Clerk-Recorder; 2. Attend (in-person) one (1) public scoping meeting; 3. Prepare a Draft Environmental Impact Report (DEIR) in compliance with the 2024 CEQA Statute and Guidelines, assuming two rounds of revisions per City comments prior to publication of a public version. 4. Prepare a Notice of Availability (NOA) and filing with the Office of Planning and Research (OPR) and the Santa Clara County Clerk-Recorder; 5. Prepare a Final Environmental Impact Report (FEIR) in compliance with the 2024 CEQA Statute and Guidelines, assuming two rounds of revisions per City comments prior to publication of a public version. 6. Review public comments and prepare a formal Response to Comments for inclusion in the FEIR; 7. Prepare a Mitigated Negative Declaration (MND), and Mitigation Monitoring and Reporting Program (MMRP), if the EIR identifies potentially significant impacts that can be mitigated or whose level of significant may be reasonably reduced; 8. Prepare a Summary Memorandum summarizing the findings of the DEIR/FEIR; 9. Prepare a draft Statement of Overriding Considerations (SOC) if identified potentially significant impacts cannot be mitigated; 10. Prepare a Notice of Completion (NOC) and filing with the Office of Planning and Research (OPR) and the Santa Clara County Clerk-Recorder. Project Funding Project funding is to be provided through a cash deposit collected by the City from the developer. The initial contract scope and related funding will account for execution of the Primary Scope (IS/MND) tasks. If after completion of the Initial Study, the City and the consultant jointly determine that the Secondary Scope is warranted—preparation of an EIR—an addendum to the consultant contract will be executed to include the addition tasks upon provision of additional applicant funds. Desired Qualifications The ideal consultant team shall have demonstrated experience in preparing CEQA documents, including supporting technical reports, for jurisdictions within the San Francisco Bay Area. Particular relevancy will be given to consultant teams that identify past experience that has been subject to and withstood legal challenge. Solicitor Details Solicitor Name:Campbell CA, City ofDesign Discipline:Soliciting agentAddress:70 N 1st St, Campbell, CA - 95008 Phone:408-866-2732Contact:Ken RamirezEmail: Kenr@campbellca.gov