Request for Applications for On-Call Feeding and Bottled Water Delivery Service

Header InformationBid Number: S-10000-00007929 Description: Request for Applications for On-Call Feeding and Bottled Water Delivery Service Bid Opening Date: 06/30/2025 03:00:00 PM Purchaser: Coral Ford Organization: Oregon Department of Human Services Department: 10030 - ODHS Central Services Location: 00105 - Office of Resilience & Emergency Management Fiscal Year: 25 Type Code: Allow Electronic Quote: Yes Alternate Id: Required Date: Available Date : 08/13/2023 12:00:00 PMInfo Contact: Bid Type: OPEN Informal Bid Flag: Yes Purchase Method: Open Market Pre Bid Conference: Agency will conduct an optional attendance Pre-Application Information Meeting for potential Applicants via a Microsoft Teams Meeting on October 11, 2023 at 11:00 A.M. The Microsoft Teams meeting link is located in the attached RFA document. Bulletin Desc: Agency is seeking Applications from qualified Applicants to provide and deliver Meals, Food Boxes, Bottled Water, and Meal Cards-Vouchers on an on call basis to

Agency?s Clients throughout the State of Oregon who have been affected by a declared emergency or disaster event, extreme weather incident, or other incidents that are not technically classified as an emergency or disaster but those for which Agency is responsible to provide mass care support services for during an incident. Ship-to Address: Office of Resilience & Emergency Management 3406 Cherry Ave NE Keizer, OR 97303 US Email: noemail@oregonbuys.gov Phone: (555)555-5555 Bill-to Address: Office of Resilience & Emergency Management 3406 Cherry Ave NE Keizer, OR 97303 US Email: noemail@oregonbuys.gov Phone: (555)555-5555 Print Format: File Attachments: S-10000-00007929 RFA Final~1.pdf S-10000-00007929 Att A - Sample Price Agreement~1.pdf S-10000-00007929 Att B - Applicant Info-Cert~1.pdf S-10000-00007929 Att C - Applicant Questionnaire and Service Selection~1.pdf S-10000-00007929 Att D - COBID Outreach Plan~1.pdf S-10000-00007929 Att E - Responsibility Inquiry~1.pdf S-10000-00007929 Addendum 1 Final~2.pdf Form Attachments: Required Quote Attachments Discipline Type: Personal Services Procurement Method: Competitive Sealed Bid Amendments: Amendment #Amendment DateAmendment Note 1 12/20/2023 02:32:46 PM To update the RFA Sole Point of Contact. To add a Pre-Application Meeting for January 22, 2024 at 1pm. To clarify that this is not a competitive bid process where applicants are competing against each other. Header 1. Purchaser changed from "OR0220505" to "OR0192634". Attachment File Changes: Header 1. File 'S-10000-00007929 Addendum 1 Final~2.pdf': File 'S-10000-00007929 Addendum 1 Final~2.pdf' added . Item Information 1-5 of 11 1 2 3 function viewItemPage(pageNum) { document.forms[0].action = "/bso/external/bidDetail.sdo"; setWaitCursor(); document.forms[0].mode.value="navigation"; document.forms[0].currentPage.value=pageNum; document.forms[0].submit(); } Item # 1: This RFA includes multiple On-Call Feeding and Bottled Water Delivery Service options Applicants may choose to provide, options include large scale, small scale, and/or onsite meal preparation and delivery, delivery of Food Boxes, reloadable Meal Cards/Vouchers, and delivery of Bottled Water. Applicants may select to provide just one option or multiple options if they have the capability to do so. Agency anticipates the award of multiple Price Agreements from this RFA. The initial term of any Price Agreement awarded is anticipated to be through June 30, 2025. Agency reserves the right to extend, via a written amendment, the term of any awarded Price Agreement up to a maximum agreement term of seven (7) years without further solicitation. Agency does not guarantee to successful Applicants, Contractor upon award of a Price Agreement, that a minimum or maximum amount of Services will be ordered by Agency under any awarded Price Agreement and Services Request Order. QtyUnit CostUOMTotal Discount Amt.Tax RateTax AmountTotal Cost This item is narrative Item # 2: ( 952 - 30 ) Feeding Delivery Service - Prepared and Delivered Meals or Food Boxes Applicants must list their unit cost in Attachment C NIGP Code: 952-30 Delivered Meals QtyUnit CostUOMTotal Discount Amt.Tax RateTax AmountTotal Cost 1.0 EA - Each Manufacturer: Brand: Model: Make: Packaging: Item # 3: ( 917 - 36 ) Feeding Delivery Service - Prepared and Delivered Meals or Food Boxes Applicants must list their unit cost in Attachment C NIGP Code: 917-36 Contracted Services, Travel, Meals QtyUnit CostUOMTotal Discount Amt.Tax RateTax AmountTotal Cost 1.0 EA - Each Manufacturer: Brand: Model: Make: Packaging: Item # 4: ( 393 - 06 ) Feeding Delivery Service - Prepared and Delivered Meals or Food Boxes Applicants must list their unit cost in Attachment C NIGP Code: 393-06 Combination Meals, Shelf Stable, Including Ready to Eat Prepared Meals (MRE) QtyUnit CostUOMTotal Discount Amt.Tax RateTax AmountTotal Cost 1.0 EA - Each Manufacturer: Brand: Model: Make: Packaging: Item # 5: ( 393 - 00 ) Feeding Delivery Service - Prepared and Delivered Meals or Food Boxes Applicants must list their unit cost in Attachment C NIGP Code: 393-00 FOODS: STAPLE GROCERY AND GROCER'S MISCELLANEOUS ITEMS QtyUnit CostUOMTotal Discount Amt.Tax RateTax AmountTotal Cost 1.0 EA - Each Manufacturer: Brand: Model: Make: Packaging: 1-5 of 11 1 2 3