HB118 Suicide Prevention RFP

12 April 2024 Research Administration Software Montana State University is seeking a turnkey configurable cloud-based solution that has been successfully implemented at similar-sized higher education institutions to facilitate research capacities 12 April 2024 Open 4/11/2024 2:00 PM MDT Type Request for Proposal Close 5/22/2024 2:00 PM MDT Number MSU-RFP-24-12 Currency US Dollar Sealed Until 5/22/2024 2:00 PM MDT Payment Terms 0% 0, Net 30 12 April 2024 Contacts Cheri Toeniskoetter Cheri.toeniskoetter@montana.edu Phone +1 406-994-3212 12 April 2024 Commodity Codes Commodity Code Description 0911 Computing Equipment & Software - Software as a Service (SaaS) 0910 Computing Equipment & Software - Software 0912 Computing Equipment & Software - Software Reseller 12 April 202412 April 202412 April 202412 April 202412 April 202412 April 202412 April 202412 April 202412 April 2024 mailto:

href="mailto:Cheri.toeniskoetter@montana.edu">Cheri.toeniskoetter@montana.edu Montana State University is seeking a turnkey configurable cloud-based solution that has been successfully implemented at similar-sized higher education institutions to facilitate research capacities through a portfolio of services. The highest priority is to secure a central system for research administration that improves efficiency within the MSU research administration (RA) enterprise. We seek best practice models currently in use at major research universities and/or private industry. Offerors are strongly encouraged to respond with functional details and to convey how their service would work to best meet our needs. Description Required to View Event Prerequisites Required to Enter Bid 12 April 2024 1. Review and accept the single point of contact information. 2. Review and accept the University's instructions for submitting a proposal. 3. Review and accept the contract term. 4. Review and accept our RFP general information. 5. Review and accept the University's insurance requirements. 6. Review and accept the instructions and schedule for the Offerors' Questions and University's Response. 7. Please review and accept the University's acceptance terms. 8. Review and accept the minimum score requirement. 9. Review and accept the University's Right to Investigate and Reject clause. 10. Review and accept the University's Mandatory Requirements clause. 11. Review and accept the University's Cooperative Purchasing clause. 12. Review and accept the Presentation/Demonstration/Interview requirement. 13. Review and accept the University's Financial Stability requirement. 14. Review and accept the University's Debarment clause. 15. Review and accept the Prime Contractor/Subcontractors information. 16. Review and Accept the University's Expanded Data Security Terms. 17. Review and Accept the University's Contract Addendum. 12 April 202412 April 202412 April 202412 April 202412 April 202412 April 202412 April 2024 Buyer Attachments 1. RFP 24-12 Attachment 1 - Scope - Existing Environment.docx 2. RFP 24-12 Attachment 2 Requirements .docx 3. RFP 24-12 Attachment 3 - Technical Requirements.docx 4. Combo Post Awd and System Diagram 2.2.2024.pdf 12 April 202412 April 202412 April 202412 April 202412 April 202412 April 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI0MjY2LTE1OTg5MjA2NTRSRlAgMjQtMTIgQXR0YWNobWVudCAxIC0gU2NvcGUgLSBFeGlzdGluZyBFbnZpcm9ubWVudC5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI0MjY2LTE1OTg5MjM2NjBSRlAgMjQtMTIgQXR0YWNobWVudCAyIFJlcXVpcmVtZW50cyAuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI0MjY2LTE1OTg5MjAxNzVSRlAgMjQtMTIgQXR0YWNobWVudCAzIC0gVGVjaG5pY2FsIFJlcXVpcmVtZW50cy5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI0MjY2LTE1OTg5NDc3MTVDb21ibyBQb3N0IEF3ZCBhbmQgU3lzdGVtIERpYWdyYW0gMi4yLjIwMjQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: General Instructions: 1.1 I understand it is my responsibility to check the Public Q&A board before submitting my proposal. 1.2 I understand that to ensure my questions will be answered, they should be submitted to the public Q&A board by April 25, 2024. Questions may be submitted after this deadline but there is no guarantee that late questions will be answered. 1.3 Submit a current W-9. 1.4 Provide company name used on invoices. 1.5 Provide complete remit to address for payments if it differs from the address on the W-9. 1.6 Provide contact information for the contract liaison: __________ is Contractor's liaison. (Address): (City, State, ZIP): Telephone: Cell Phone: Fax: E-mail: 1.7 Provide name, title and email address for Contract signatory. 1.8 The University routes Contracts for signature via DocuSign. Please provide names & emails for additional personnel that should receive a copy of the Contract within your company, other than the Contract’s liaison or signatory stated above. 1.9 Equal Pay for Montana Women. Executive Order No. 12-2016 promoting equal pay for Montana women directs the Department of Administration to include incentives in the RFP process for contractors who engage in best practices to promote wage transparency. These best practices include the following: (a)posting salary ranges in employment listings; (b)certifying that the contractor will not ask about wage history in employee interviews; (c)certifying that the contractor will not retaliate or discriminate against employees who discuss or disclose their wages in the workplace. Offeror indicating it will comply with Executive Order No. 12-2016 will receive 5% bonus points available. Offerors who do not comply will not receive the bonus points. Bonus points received do not count towards minimum passing score, if applicable. 1.10 I understand that any and all costs associated with my product or service must be disclosed in my proposal. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University is not liable to pay any cost that was not disclosed in my proposal. Group 2: Requirements Instructions: 2.1 I understand that if Offeror advances to the final selection process, Offeror may be required to provide a minimum of three (3) references that have used the services of the type proposed in this RFP, preferably within the last three (3) years. These references may be contacted to verify Offeror’s ability to perform the contract. The University reserves the right to use any information or additional references deemed necessary to establish the ability of the Offeror to perform the conditions of the contract. Negative references may be grounds for proposal disqualification. 2.2 Specify how long the individual/company submitting the proposal has been in the business of providing supplies and/or services similar to those requested in this RFP and under what company name. Offeror should provide a complete description of any relevant past projects, including the supply/service type and dates the supplies and/or services were provided. A resume or summary of qualifications, work experience, education, skills, etc., which emphasizes previous experience in this area should be provided for all key personnel who will be involved with any aspects of the contract. 2.3 Provide information as to Offeror’s ability to meet specifications specifically detailed in Attachment 2 in the Buyer Attachment Section. Offeror shall respond to each requirement and provide information on its ability to meet these specifications. 2.4 Provide information as to Offeror’s ability to meet specifications specifically detailed in Attachment 3 Technical Requirements in the Buyer Attachment Section. Offeror shall respond to each requirement and provide information on its ability to meet these specifications. 2.5 Provide a list of implementations of the proposed products, offered in your RFP response, in the last five years as well as customer Point of Contact information. This information may be used to determine responsibility of the Offeror to perform the required services. 2.6 Provide the University a list of any outstanding or previous litigation, which involved the proposed products or services offered in your RFP response. This information may be used to determine responsibility of the Offeror to perform the required services. If additional space is needed to respond, please upload your response in the Supplier Attachment Section. 12 April 202412 April 202412 April 202412 April 202412 April 2024 2.7 Provide a work plan and the methods to be used that will convincingly demonstrate to the University what the Offeror intends to do; the timeframes necessary to accomplish the work; and how the work will be accomplished to meet the Contract requirements as more specifically detailed above in the Buyer Attachment Section. 2.8 I understand at the University’s discretion, it may require confirmation of Offeror’s financial stability. Although it is not required to be submitted with Offeror’s proposal, this information may be requested before RFP award and will be scored on a pass/fail basis, at the University’s discretion. Therefore, offerors should be prepared to demonstrate their financial stability to supply, install and support the services specified by: (1) providing financial statements, preferably audited, for the 3 consecutive years immediately preceding the issuance of this RFP, and (2) providing copies of any quarterly financial statements that have been prepared since the end of the period reported by its most recent annual report. 2.9 Submit offeror's standard software/service solution agreement. 2.10 I understand that the Addendum attached will apply to Offeror's agreement to ensure the agreement is in compliance with Montana law. Group 3: Evaluation Criteria Instructions: 3.1 I understand the RFP will be evaluated based on the scoring criteria attached. 3.2 Provide cost scoring using the worksheet provided. All costs should be clearly identified. 3.3 Provide your proposed deliverables and milestone payments. See Attachment for MSU's Preferred milestones and deliverables for implementation. Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations. Instructions: Instructions: Offeror’s certification is made in compliance with and in reference to HB 356, Ch. 193, Mont. L. 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination. 4.1 a. Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation. 4.2 If Offeror is unable to make both of the certifications in part 1, either now or during the anticipated term of the contract to be awarded as a result of this RFP AND If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination. 12 April 202412 April 202412 April 202412 April 202412 April 2024 Product Line Items Product Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Total Cost for Implementation 1 EA - Each From Line 99 of Cost Proposal Worksheet P2 Total Cost for Four Years Following Implementation 1 EA - Each Line 101 from Cost Proposal Worksheet 12 April 202412 April 202412 April 202412 April 2024 Service Line Items Service Line Items There are no Items added to this event. 12 April 202412 April 202412 April 2024