Emergency Equipment and Lighting

licensed contractors to replace approximately 18,300 sf (+/-) of the roof and remove approximately 4,500 sf (+/-) of shingles on the Colleton County Memorial Library building located at 600 Hampton Street, Walterboro. Subject to the terms, conditions, provisions, and the enclosed specifications, responses to this solicitation will be received at this office until the stated date and time. After that, only the names of the respondents will be publicly announced. Responses received after the scheduled due date and time will be rejected. Proposals must be submitted in a sealed package marked on the outside with the Contractor’s name, address, and the solicitation name and number. This solicitation does not commit Colleton County to award a contract, pay any costs incurred in the preparation of proposals submitted, or procure or contract for the services. The County reserves the right to accept or reject, or cancel in part or its entirety, offers received as a result of this request if

deemed in the County's best interest to do so. The Bidding Documents can be found on Colleton County’s website at: https://www.colletoncounty.org/bids-proposal-requests B. SCOPE OF WORK The project involves removing the existing membrane to expose the original roof system and installing a new TPO roof membrane. 1. The contractor shall be responsible for all licensing and permitting fees. 2. The contractor shall be responsible for all site protection and cleaning. 3. The project shall be completed and closed out within 30 calendar days of the “Notice to Proceed.” 4. The contract will be a lump sum contract. One (1) pay request shall be submitted after final project approval from the Facilities Director. C. SPECIFICATIONS  Remove the top layer of membrane and wall shingles and dispose of them in the Colleton County dumpster  Provide and install walk pads in a similar layout to existing  Provide and install a new 60 mil reinforced TPO membrane  Provide and install 24 gage standard color Kynar coated metal trims  Secure TPO to shingles that will be replaced at a later date  Clean up of work area and dispose of single-ply roofing generated debris  Provide owner with manufacturer’s 15-year warranty D. INSTRUCTIONS TO CONTRACTOR https://www.colletoncounty.org/bids-proposal-requests 1. The submittal must include one (1) BID response along with a completed W-9 form. The individual signing the response must be an Agent legally authorized to bind the company. Respondents must use the Bid Form included in the specifications to be considered responsive. 2. All bids are due by 11:00 am on Wednesday, February 28, 2024. Responses must be submitted via email to Kaye B. Syfrett, Procurement Manager, at ksyfrett@colletoncounty.org. 3. The contractor’s sole responsibility is to ensure that solicitation responses, amendments to it, or withdrawal requests are submitted by the scheduled due date and time. 4. The contractor must mark as "Confidential" each part of their response, which they consider to be proprietary information that could be exempt from disclosure under Section 30-40(C) Code of Laws of South Carolina, 1976, Freedom of Information Act. Colleton County reserves the right to determine whether this information should be exempt from disclosure, and legal action may not be brought against the County or its agents for its determination. 5. RESPONSE FORM: All responses shall be printed in ink or typewritten. If required, additional pages may be attached. Proposals written in pencil will be disqualified. 6. Subject to the terms, conditions, provisions, and the enclosed specifications, responses to this solicitation will be received at this office until the stated date and time. Responses received after the scheduled due date and time will be rejected. Proposals must be submitted in a sealed package marked on the outside with the vendor’s name, address, and the solicitation name and number. 7. This solicitation does not commit Colleton County to award a contract, pay any costs incurred in preparing the RFP submitted, or procure or contract for the services. The County reserves the right to accept, reject, or cancel in part or in its entirety offers received as a result of this request if deemed in the County's best interest to do so. E. SELECTION CRITERIA It is the intent of Colleton County to award one contract to the lowest responsive, responsible contractor based on pricing on the Bid Form with final approval by Colleton County Council. Colleton County reserves the right to reject any bids and to award a most advantageous contract in the best interest of the County and its partners. F. SPECIFIC TERMS AND CONDITIONS 1. COMPETITION: This solicitation promotes full and open competition. Suppose any language, specifications, terms, and conditions, or any combination thereof restricts or limits the requirements in this solicitation to a single source. In that case, it shall be the responsibility of the interested vendor to notify the Procurement Office in writing no later than five (5) business days before the scheduled due date and time. 2. RESPONDENT QUALIFICATION: The County reserves the right to request satisfactory evidence of its ability to furnish services in accordance with the terms and conditions listed herein. The County further reserves the right to make the final determination as to the Vendor’s ability to provide said services. 3. RESPONSE WITHDRAWAL: Any responses may be withdrawn prior to the established closing date and time but not thereafter with proper approval from the Procurement Manager. mailto:ksyfrett@colletoncounty.org 4. REJECTION: Colleton County reserves the right to reject any and all proposals, to cancel or withdraw this solicitation, and to waive any technicality if deemed to be in the best interest of the County. 5. WAIVER: The County reserves the right to waive any Instruction to Offerors, General or Special Provisions, General or Special Conditions, or specifications deviation if deemed to be in the best interest of the County. 6. RESPONSE PERIOD: All responses shall be good for a minimum period of 60 calendar days. 7. DEVIATIONS FROM SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and the successful offeror will be held responsible. Deviations must be explained in detail on a separate attached sheet(s). The listing of deviations, if any, is required but will not be construed as waiving any requirements of the specifications. Unidentified deviations found during the evaluation of the response may be cause for rejection. 8. AMENDMENTS: All amendments to and interpretations of this solicitation shall be in writing and issued by the Procurement Manager of Colleton County. 9. DEBARMENT: By submitting a qualification package, the contractor is certifying that they are not currently debarred from responding to any request for proposals by any agency or subdivision of the State of South Carolina or the United States Federal Government, nor are they an agent of any person or entity that is currently debarred from submitting proposals on contracts by any agency or subdivision of the State of South Carolina. 10. DEFAULT: In case of default by the Contractor, the County reserves the right to purchase any or all items in default in the open market, charging the Contractor with any excessive costs. Should such a charge be assessed, a subsequent solicitation response of the defaulting Contractor will be considered in future RFPs once the assessed charge is satisfied. 11. HOLD HARMLESS: All respondents to this RFP shall indemnify and hold harmless Colleton County Government and any of their officers and employees from all suits and claims alleged to be a result of this request for proposals. The issuance of this request for proposals constitutes only an invitation to present a proposal. Colleton County reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this request for proposals. Colleton County also reserves the right to seek clarifications, to negotiate with any Contractor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. 12. CANCELLATION: In the event that this request for proposals is withdrawn or the project canceled for any reason, Colleton County shall have no liability to any respondent for any costs or expenses incurred in connection with this request for proposals or otherwise. 13. COLLETON COUNTY PURCHASING ORDINANCE: The Request of Proposals is subject to the provisions of the Colleton County Purchasing Ordinance and any revisions thereto, which are hereby incorporated into this request for proposals in their entirety except as amended or superseded within. This ordinance can be found at https://www.municode.com/library/sc/colletoncounty/ codes/codeofordinances under Title 3 - Revenue and Finance. 14. FAILURE TO SUBMIT ALL MANDATORY FORMS: Failure to submit all the mandatory forms from this request of proposals shall be just cause for the rejection of the qualification package. However, Colleton County reserves the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a proposal as non-responsive. https://www.municode.com/library/sc/colletoncounty/%20codes/codeofordinances 15.