NOTICE OF INTENT TO AWARD A SOLE SOURCE PROCUREMENT WITH HOWARD DAY & ASSOCIATES, INC.

NOTICE OF INTENT TO AWARD A SOLE SOURCE PROCUREMENT WITH Howard Day & Associates, Inc.The Air Force Reserve Command (AFRC), Directorate of Contracting, Homestead Air Reserve Base, Homestead, Florida, intends to award a sole source, firm-fixed price purchase order, in accordance with Federal Acquisition Regulation FAR part 12-Acquisition of Commercial Items and FAR part 13 – Simplified Acquisition Procedures. The North American Industry Classification System Code (NAICS) is 513210- Software Publishers. The following will be procured as follows: CLIN 0001: Automated Lodging Reservation System (ALRS): Qty: 1-ALRS Mobile App Licenses (12 month use)-251-500 Platinum Package licenses assigned for site use-25,000 SMS outbound texts for 12 months use-5,000 IVR minutes for 12 months use-1 Parallels virtual application licenses for concurrent loginsEstimated Service Period: 6/24/2023 to 6/23/2024Option CLIN 1001: Automated Lodging Reservation System (ALRS): Qty: 1-ALRS Mobile App Licenses (12

month use)-251-500 Platinum Package licenses assigned for site use-25,000 SMS outbound texts for 12 months use-5,000 IVR minutes for 12 months use-1 Parallels virtual application licenses for concurrent loginsEstimated Service Period: 6/24/2024 to 6/23/2025Option CLIN 2001: Automated Lodging Reservation System (ALRS): Qty: 1-ALRS Mobile App Licenses (12 month use)-251-500 Platinum Package licenses assigned for site use-25,000 SMS outbound texts for 12 months use-5,000 IVR minutes for 12 months use-1 Parallels virtual application licenses for concurrent loginsEstimated Service Period: 6/24/2025 to 6/23/2026Option CLIN 3001: Automated Lodging Reservation System (ALRS): Qty: 1-ALRS Mobile App Licenses (12 month use)-251-500 Platinum Package licenses assigned for site use-25,000 SMS outbound texts for 12 months use-5,000 IVR minutes for 12 months use-1 Parallels virtual application licenses for concurrent loginsEstimated Service Period: 6/24/2026 to 6/23/2027Option CLIN 4001: Automated Lodging Reservation System (ALRS): Qty: 1-ALRS Mobile App Licenses (12 month use)-251-500 Platinum Package licenses assigned for site use-25,000 SMS outbound texts for 12 months use-5,000 IVR minutes for 12 months use-1 Parallels virtual application licenses for concurrent loginsEstimated Service Period: 6/24/2027 to 6/23/2028The contracted system must also meet the requirements of the following Statement of Requirements:Statement of RequirementMust Support four (4) analog phone calls simultaneously.May not at any time be connected to the network per (Air Force Reserve Command) AFRC rules:May not rely upon any internet-based services to perform its actions.Must require callers to provide a unique user ID and Personal Identification Number (PIN);Must provide the ability to allow users that have provided their contact telephone, to reset their password, if forgotten, without the need for Air Reserve Technician (ART) assistance;The system must be referenced in current official AFRC orders for its use;Must allow for members to make, change and cancel reservations using their tough tone telephone;Must allow the ART the ability to reset a member’s password;Must allow the ART the ability to disable a member’s account;Must allow the Art the ability to create lodging rules that define – by member-how lodging will be assigned:Examples of rules include:Least cost to most costCommutersFlight CrewDouble room assignment – consideration of genderBy squadronConsideration of rank (senior vs junior – as defined by site)In no case will the system allow a member to be lodged at more than one (1) location during a requested date period – when finding a lodging site that is permitted in the rules for that member; it may only assign the member to a site that is highest in preference order and has available lodging for all nights requested. This comes into play when a member requests two (2) or more nights;Must have the ability to create an on-base lodging site for critical emergencies and able to track check-in/check-out, down to the bunk level;Must be able to show on screen and in reports current inventory status;Must be able to record no-shows and walk-ins;Must be able to observe Sunset periods for both lodging and cancellations. These must be site definable (e.g. 12 noon on Wednesday prior to Unit Training Assemble (UTA)). During these site defined periods must, with regards to reservations, allow site control if a reservation will still be accepted but only for Active Duty Time (ADT) type reservations. Other reservations and cancel requests during this period are to result in the caller being advised to contact Services;Must be able to queue requests for lodging, as a site controlled option, when out of inventory, allowing ART to then work and obtain more space. ART must be able to use a screen to see all queue requests;Must provide for on-site installation;Must provide on-site training;Must provide attached printer;Must provide UPS batter back-up suitable for a server;Must have ability to fax lodging reservations, change and cancel requests to each lodging site using site defined rules. Site must be able to select if all transactions should be sent to only those for current day activity (example: reservation involving arrival tonight);Must provide ability to send each fax request to a 2”d fax number, to allow for monitoring of a particular lodging site;Must have reference able AFRC sites;Must be able to list the names of all assigned members at a given lodging site, by defined date;Must be able to export lodging assignments to Excel;Must have an audit log that tracks call activity, such as time/date called, request made, and if hung up before completing request;Administration screen must be user id and password protected;Must have ability to restrict defined administration screen options; based on profile for instance, must be able to bar a trainee from increasing inventory;Must have ability to perform mass movement from one lodging site to another-needed in time of emergency;Must be able to view all upcoming reservations for a member;Must be able to view all reservations at a defined lodging site for a selected date;Must be able to bias assignment of lodging for one (1) night stays so that members requesting a single night are assigned to a different priority in determining their lodging assignment;Must have the ability to allow a member to report they are brining a child with them;Must allow site-controlled option for speaking a confirmation number for reservations and/or cancellations;Must allow site ability to control if all suitable lodging will be offered to a caller or simply assign the most appropriate lodging, without asking for a selection;Track the nightly cost for each lodging site, by both ADT and Inactive Duty Time (IDT);Allow site to determine if credit cards will be required for IDT, ADT or mixed IDT/ADT reservations;Allow a specific lodging site to be opted out;Allow a specific member to be opted out;Must allow site ability to determine if re-reservation is permitted. A re-reservation is defined as a member making a reservation, cancelling, and then attempting to make a new reservation for any portion of the period cancelled;If re-reservation is not permitted, member must be warned of this and special audit note made;Must allow site to determine if reference is to be made on reservation faxes for Non-Availability Notice. If so, site must have ability to define what wording to use;Must allow site to determine if reference is to be made on reservation faxes to Special Form. If so, site must have ability to define the Special Form;Site must have the ability to define UTA period. This is required for tracking Sunset handling of reservations and cancellations;Must be able to define fa~ retry rules – interval between retries and number of retry attempts;Must allow for reports to be presented to screen, to defined printer, .pdf files, and Excel;Must provide Windows type help for Administration screen that is specific to each screen in use.The Government intends to solicit and negotiate with only one source under the authority of FAR 13.501(a). This notice is not a request for competitive proposals. Interested parties may submit their interest and capability to the contract specialist below not later than, 20 June 2023 at 11:00 a.m., Eastern Daylight Time. Based upon the responses to this notice, the Government will determine if this proposed acquisition should be opened to competition. Oral communications are not acceptable in response to this notice. If you have specific questions, please email the Lead Contract Specialist at sandy.guite@us.af.mil.