Healthy Birth Initiative Childcare & Respite Services - Parent, Child and Family Health

05 June 2023 Healthy Birth Initiative Childcare & Respite Services - Parent, Child and Family Health Child and Respite care for Healthy Birth Initiatives (HBI) program families and other County Health Department programs. 05 June 2023 Open 4/28/2023 8:00 AM PDT Type Request for Programmatic Qualifications (RFPQ) Close 6/28/2023 4:00 PM PDT Number RFPQ-110-2023 Currency US Dollar Sealed Until 6/28/2023 4:00 PM PDT Payment Terms 0% 0, Net 30 05 June 2023 Contacts Kathi Braeme-Burr kathi.braeme-burr@multco.us Phone +1 503-988-7550 ext. 87550 05 June 2023 Commodity Codes Commodity Code Description 99070203 Child Care & Development 99070204 Community Building & Development Services 99070209 Early Childhood Mental Health Services 99070214 Health Promotion Services 99070224 Respite Services 05 June 202305 June 202305 June 202305 June 202305 June 202305 June 202305 June 202305 June 202305 June 2023 mailto:

href="mailto:kathi.braeme-burr@multco.us">kathi.braeme-burr@multco.us PRE-PROPOSAL CONFERENCE There will be an Optional Pre-Proposal conference for this Sourcing Event on: Thursday, May 11, 2023, at 10:00 a.m. Pacific Time Google Meet joining info: Video call link: https://meet.google.com/zzu-gtkz-fda Or dial: (US) +1 352-765-0490 PIN: 766 595 278# More phone numbers: https://meet.google.com/tel/zzu-gtkz-fda?pin=6059962965710 Attendance is optional, but strongly encouraged. IMPORTANT: Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". The optimal time to submit the "MMP Supplier Access Request Form" to gain access to participate in a formal Sourcing Event (RFP, RFPQ or ITB) is 14 days. This will allow the County sufficient time to review your request and for you, the supplier, to access the Sourcing Event and to perform the actions needed before the event close date. PROPOSAL SUBMISSION INSTRUCTIONS AND CONTENT ITEM TO SUBMIT AS SUPPLIERS ATTACHMENTS FOR THIS RFPQ: 1. Buyer Attachment A – Question 2.1.6 BUDGET – There is a two (2) page limit for this attachment. Please review Question 2.1.6 for instruction on how to complete this attachment. You may use your own format. Note: Sample Contract Attachments are sample documents and are for informational purposes only. You do not need to complete these as part of your proposal. PROPOSAL QUESTIONS INSTRUCTIONS All questions are to be answered in the text boxes for each question. The only uploaded file is the Buyer Attachment A for Question 2.1.6. Please do not submit/include any additional files or information not specifically requested in the ITEM TO SUBMIT section above or weblinks in the text boxes. Failure to comply with these instructions may result in the rejection of the proposal. SERVICE DESCRIPTION, PURPOSE AND OVERVIEW The Multnomah County Department of Health, Healthy Birth Initiatives Program is seeking Proposals from whom it may purchase Childcare and Respite Care Services. Healthy Birth Initiatives (HBI) is a program of the Multnomah County Health Department that works with African American pregnant women, fathers and their families to encourage healthy birth outcomes and healthy children. The program uses a comprehensive culturally specific model to provide education and support to participating women throughout their pregnancies and until the children reach their second birthdays. HBI uses a family-centered approach that engages mothers, fathers, and other caretakers in supporting a child’s development. Components of HBI include case management, health education, community engagement, facilitating service and collective impact. Description In addition to providing services directly to women and their families, the program offers on-site childcare services to HBI parents for their children that attend HBI health education classes, groups and other community events. HBI Respite care means “parents in need of respite”. These services are essential to help families, relieve stress and maintain their own health and well-being. Respite care gives parents a chance to spend time with themselves and have shown to improve the physical and mental health of the family. This specifically reduces the potential of child abuse and neglect. This relief is necessary to maintain family health, bolster family stability, and attachment. These services are intended to serve as one of many strategies the program uses to address the challenges that go beyond the everyday stresses of being a parent. These services will be used to support HBI’s program participants; African American women of childbearing age, their male partners and other extended family support members living within Multnomah County, Oregon. Respite and Childcare services will also allow parents to improve the nature of the family’s ability to handle daily responsibilities and increase family stability by getting away to relax and other activities that refresh the parents. The HBI program continues to work toward eliminating the persistent and pervasive health inequities in birth outcomes, the HBI provides culturally specific and responsive services through federal funds from the National Healthy Start (HS) program in Maternal, Child and Health Bureau (MCHB) at Healthy Resources Services Administration (HRSA). HBI continues listening to the voices/input of the community and demands that the Health Department continue to expand on the culturally specific approach that addresses the large disparities in infant death faced by African Americans. These services to the local African American community work to address and improve the gamut of perinatal, birth, life course health and socioeconomic disparities. While HBI has seen success in meeting outcomes, the magnitude of health inequities in Multnomah County is large and pervasive requiring more intentional and comprehensive approaches to service delivery. This includes facilitating access to comprehensive health and social services to women, infants and their families living in Multnomah County. Today, the program exclusively targets health inequities related to low-birth weight, infant mortality, and maternal mortality. African Americans are twice as likely to have a low birth weight baby as Non-Hispanic White women in Multnomah County.* The infant mortality rate for African Americans (11 per 1,000 live births) is four times that of non-Hispanic White women in Multnomah County.* Multnomah County has not maintained a current record of birth outcomes. In 2018, 21% of African American women in Multnomah County had poor birth outcomes compared to 14% for Non-Hispanic White women. The causes of these health disparities lie in complex social factors, including racism and institutionalized systems of disadvantage. HBI’s major program components include:  Home visitation and Case Management with Community Health Nurses and Community Health Workers who provide comprehensive individualized case management beginning prenatally and continuing through the child’s first two years; child developmental screenings maternal depression, domestic violence and tobacco screenings; and family medical care coordination.  Healthy Promotion and Education offered through a variety of group and class settings on topics such as healthy pregnancy, breastfeeding, family planning, parenting, well-child care, relationships, and peer support and life skills. These health promotion and education activities are coordinated with case managers, other MCHD programs, the Community Action Network (CAN), and community partners to deliver culturally appropriate health education to participants, providers and the community.  Mental Health counseling, consultation and support services that are culturally responsive and trauma informed. Direct services include one-on-one counseling and consultation, crisis intervention and referrals to long-term mental health support as needed. Indirect services include group facilitation and education.  Community Action Network (CAN) is comprised of program participants, medical/social service providers and community members. These groups work together to achieve collective impact using a shared work plan with agreed upon strategies; act as an advisory board to determine the HBI program direction; conduct outreach and education campaigns to providers and the community; offer cultural and community perspectives; increase leadership capacity; and advocacy for policy and practice changes.  Male & Father Involvement (MFI) aims to support men in their growth and development as fathers and partners. These efforts are moving forward through the work of the MFI Program who are working together to build a network and process that connects males and fathers to community services that are in alignment with their identified strengths, needs and aspirations.  Facilitating Services include transportation assistance, childcare, respite care, discounted car seat program, community referrals and linkages that focus on education, employment, and social services. INTRODUCTION AND PROGRAM HISTORY The MCHD HBI program has been providing services to the local African American community for over 20 years to address an array of perinatal, birth, life course health, and socioeconomic disparities experienced by this population. Throughout this time, HBI has gained trust with the local community through fashioning itself into a culturally specific and responsive program. These services are based on maintaining fidelity to the National Healthy Start model, while also shaping services to the needs, live experiences, and voice/input of local African Americans. A group of Diverse Community Leaders and the Multnomah County Health Department came together and formed a community consortium to address the issues of risk factors associated with Very Low Birth Weight, (VLBW) Sudden Infant Death Syndrome (SIDS), and Infant mortality among African American women in the community. The community consortium decided they needed a project that would specialize and address the multiple risk factors that contribute to infant mortality and low birth weight babies in Oregon. Hence, HBI was established. HBI was then composed of two components, the African American Birth Outcome Project (AABOP) and Healthy Start Project. As a result of the AABOP project, HBI evolved and has been a part of the Multnomah County Health Department since it began in 1997. The purpose of the program then was to serve high-risk women and their families in an effort to improve the health of pregnant women, babies, and families living in the Northeast and North Portland. African American women’s rates of Infant death were 2.5 times higher than other ethnic group in Oregon. Some of the factors related to infant death were very low birth weight (less than 3lbs 5 oz.), premature birth and SIDS. This accounted for about 70% of infant deaths among African Americans in Oregon. The AABOP was a comprehensive program that empowered pregnant women who were at high risk for poor birth outcomes. AABOP’s aim was to reduce infant mortality, to reduce the percentage of very low birth weight babies, reduce the risk factor that contributed to SIDS and to reduce behavioral risk factor during pregnancy that were associated with VLBW and Infant mortality in the community. In Part 1 of this project, AABOP went out into the community talking with African American mothers who had experienced a very low birth weight baby or who had suffered the loss of an infant. After learning the experiences of these women, services were developed that addressed the needs of pregnant women in our community while improving the health of mothers and their babies. After going out into the community it was found that these women had combinations of risk factors that cause or exacerbate depression, stress, lack of support, limited economic resources, strained relationships, and lack of accessibility to access services within the community. Some clients had experienced a long period of untreated depression which complicated our efforts to help clients achieve good birth outcomes. The program’s community consortium was a governing board comprised of community members and social service professionals that influenced the design and scope of AABOP and HBI’s services to clients. This community consortium encouraged other “buy-in” from community members. The community consortium used four different strategies: consortium-led community mobilization, intensive individualized case management, health education, and barrier reduction. In addition, the program collaborated in partnership with Neighborhood Health clinic’s Perinatal outreach programs, Oregon Health Division Program Design and Evaluation services. The program’s purpose was to serve African Americans who are at high risk of delivering low birth weight babies in the North & Northeast Portland area. This social support intervention was effective in reducing VLBW. Recently, MCHD’s leadership in conjunction with the community have begun to explicitly acknowledge that HBI is the driving force for the County’s ability to provide culturally specific community- based services, but that it cannot make a wide-scale collective impact on its own. This led to the creation of a strategic planning framework to enhance HBI capacity through elevation of the program in the MCHD structure, increased coordination of existing services, and building capacity for collective impact via the CAN. GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONS Goals: HBI’s mission is to achieve healthy birth outcomes by improving the well-being of mothers, fathers, and their children before, during and in between pregnancies. Core Areas of Focus: The current program’s design moves the HBI program towards system integration, collective impact and accountability to outcomes. Five core areas are reflected throughout this design and future vision:  Improve Women’s Health through coordination that improves access to and usage of culturally appropriate, quality health care services – life course health, tobacco cessation, planned pregnancies, ACA enrollment, and Community Based Mental Health Services.  Promote Quality Services that improve the health of women, children, and their communities –service coordination, prevention, and health promotion.  Strengthen Family Resilience, father involvement, addressing toxic stress, trauma-informed care, strength and asset building.  Achieve Collective Impact common agenda, Community Action Network (CAN), and strategic partnerships.  Accountability through quality improvement, performance monitoring, and evaluation. HBI regularly monitors its performance through a variety of tools including client satisfaction surveys, focus groups, quality improvement and data analysis. Values: Multnomah County is committed to the elimination of health disparities and the promotion of health equity. As part of this commitment, the County strives to provide culturally competent and culturally responsive services that identify and address root causes of disparities. The County also strives to support individual empowerment through meaningful client engagement. The values and considerations below have been identified by HBI program clients and community members through strategic planning and vision.  Culturally Specific Programming – When participants were asked why they stayed in the program, they shared that the cultural specificity is the main reason, including relationships with case managers and other staff that reflect the client population, the focus on community building, and tailored education classes and events.  Health Promotion – Increase healthy behaviors by improving knowledge, normalizing healthy behaviors, encouraging peer-to-peer education, using approaches tailored to the population and finding what works in families. HBI gives participants a voice so they know how to advocate for themselves in the future.  Strengths Based Approaches – Using approaches that create hope by assessing strengths, building on what works, promoting successes, using stories to validate data and building relationships between community and health care providers.  Family Resilience – Working with the family as a unit to exert successful adaptation and coping of significant stressors or adversity.  Cultural and Linguistic Appropriateness – Being extremely knowledgeable of local culture, customs, and history that provides a combination of life experience and education so they meaningfully relate to participants, stakeholders, existing agreements or limitations imposed on the program from either internal or external. Other Important Considerations:  Family structure – Encourage healthy strong whole families by addressing the needs of the collective family unit is critical. Assisting people in family planning, mitigating impacts of isolation, providing opportunities to spend time together, succession planning and re-establishing extended family networks.  Trust – Increase system trust by understanding history of medical exploitation, recruiting and retaining providers that are reflective of community, ensure providers have an understanding of African Americans, appropriate allocation of resources, decrease judgment, use positive messaging and implement more approaches that empower parents.  The Contractors that are already a part of the HBI community – A long history and established trust within the African American community. Successfully developing and maintaining relationships with the population served by HBI is a critical factor. The provider’s trust, reputation and respect within the community are incredible assets and are invaluable resources. TARGET POPULATION SERVED Due to federal grant requirements and insidious disparities, the target population for this contract is Multnomah County’s African American community, specifically Women of Child Bearing Age (WCBA), their male partners and other family & members of the community who are part of their network of support. With grant funding, HBI will be required to serve 500 African American participants (women and children) in addition to male partners and supporters through case management. In addition, the program seeks per the grant requirements to reach over 1000 community contacts through outreach, health education and collective action. GEOGRAPHIC BORDERS/LIMITATIONS & SERVICE AREAS Services provided under this contract will be restricted to families residing within Multnomah County. All proposers must be capable of providing services to families located throughout the County. FUNDING The Health Department has budgeted approximately $100,000 over 3 years, from a mix of federal, state and local funding for geographic area services. SCOPE OF SERVICES FOR CONTRACTED PROVIDER(S) The County is seeking a coordinator(s) that will provide the overall coordination of group childcare services and respite care services for the Healthy Birth Initiatives (HBI) Programs. This includes -  Provide coordination of respite services for HBI families including verifying client’s authorized respite hours  Supporting requested childcare providers in navigating systems required to receive state certifications for childcare providers  Serving as the default child care provider for HBI clients  Collecting time sheets monthly from other authorized providers  Submitting monthly invoices  Paying child care providers  Tracking the contract budget and spending  Creating culturally responsive crafts and activities for holiday and summer HBI activities  Recommending improvements for respite care processes  Provide childcare that meets or exceeds the State of Oregon’s licensing requirements  Supporting requested providers with achieving required state certifications for care by providing information about the process, contact information, and a standardized checklist of tasks for certification. Completing and documenting bi-annual check-ins with requested providers to ensure safety and compliance with state requirements for care providers.  Maintaining accurate records of budget over contract period; submitting invoices and timesheets within the allotted time, issuing payments to providers within allotted time.  Complete quarterly check-ins with HBI program supervisor and contracts coordinator for process evaluation. Crafts and activities for HBI events twice per year.  Render childcare services at HBI and other Multnomah County program activities and at child care facilities by providing a range of developmentally appropriate activities.  Join the County’s efforts to help kids build good habits by promoting a healthy environment for children to play and grow while providing childcare services by during the following; o Nurturing Healthy Eaters by serving fresh fruits or vegetables during every meal/snack and eat meals family-style whenever possible. Encourage self-serving and promote proper portion size. o Provide Healthy Beverages by serving milk or water during every meal/snack and provide access to water all day. o Get Kids Moving by providing opportunities for physical activity for each age group each day, inside and out-provider-led as well as free play. o Reduce Screen Time by limiting screen time to no more than thirty (30) minutes a week for children two and over. o Support Breastfeeding mothers by providing mothers a private space for nursing and pumping breast milk. Documentation: The Contractor shall document following:  The number of children of Healthy Birth Initiatives’ families cared for per calendar year  Child care providers providing care to children of Healthy Birth Initiatives families  The number of hours child care is provided  Time In/Time Out of child care  Attendance sheets, no shows, and late drop offs  Electronic process for communicating with child care providers regarding monthly submissions of timesheets and policy updates  Quarterly reviews of approved providers to ensure they continue to be in good standing with the State of Oregon Office of Child Care Central office.  The respite care provider’s State registration or certification number  The number of hours each HBI participant is eligible to services  The number of respite hours a participant uses  The number of hours each respite care provider provides  Signed attendance sheets  Respite care provider packet (orientation) that includes steps on how to become a State certified or registered family childcare provider. Communication Coordination between the Contractor and the County The Contractor shall provide the names, phone number, and email address of these designated employees who will be available and respond immediately if scheduled childcare provider does not show to a scheduled childcare period. Reporting, Monitoring and Evaluation: 1. The Contractor and the County shall meet quarterly to discuss implementation problems, referral issues, project direction and suggested changes. 2. The Contractor and the County will jointly develop the Contractor’s program reporting requirement (including content, format, frequency and due dates) which meet the requirements of the County. The County reserves the right to withhold contract funds if the Contractor fails to submit required reports by the agreed-upon due dates. 3. Current estimated County’s payment to the Contractor shall be based on the following hourly rate. These payment are subject to change. o Coordination and Supervision $65.00 per hour o Group Child Care Services $20.00 per hour o Respite Care Services $16.00 per hour 4. “An agreed upon rate” can be negotiated with proposers within the selective pay ranges. 5. The Contractor must notify the Healthy Birth Initiatives program of State certification and/or registration status changes within 10 days. 6. The Contractor must submit all documentation (i.e. reports, attendance, respite care logs) monthly. Desired Outcomes The Respite Coordinator will be able to:  Establish an orientation process for preferred providers in collaboration with HBI contracts manager  Maintain records for timesheet submissions, invoices, and bi-annual safety checks  Comply with Multnomah County accounting deadlines, insurance requirements, and policies  Apply client and program staff feedback to improve processes and experience  Support HBI and other Multnomah County program activities with child care services, crafts and activities throughout the year  Serve as default childcare provider for HBI clients and other Multnomah County program activities Desired qualifications for a selected supplier include:  Owns state approved child care facility with appropriate liability insurance coverage and 24 hour service available  Ability to effectively support requested providers with becoming State certified to provide care for HBI participants  Ability to provide child care services for HBI and other Multnomah County program activities on and off site  Ability to use electronic processes for communicating with requested providers, HBI staff, and submitting timesheets and invoices in a timely manner  Maintain required insurance policies and ensure requested providers are aware of their responsibility to maintain State required safety measures in writing  Excellent interpersonal skills and ability to work collaboratively providing culturally specific services to African American, Black American, and African/Caribbean immigrant HBI program participants  Experience and ability to serve diverse populations including children with disabled and breastfed infants CONTRACT AWARD AND ALLOCATION PROCESS Through this RFPQ process, the County will award multiple contracts. Award, as determined by the County, will be made to the responsible Proposers whose Proposals the County determines are most advantageous to the County based on the evaluation process and evaluation factors described in this RFPQ. Responsible Proposer(s) whose written and oral evaluation totaled receives a minimum 70% score during the evaluation are qualified and will be placed in the Allocation Pool. Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services. ALLOCATION PROCESS: Entirely separate from this qualification process, the HBI program will initiate and award requirements contracts to those qualified providers who demonstrate the desired experience, skills, proficiency, and certifications. The HBI program will conduct a rigorous funds allocation process to distribute available funds according to known system requirements and priorities. Allocations will only be made to providers who previously qualified under this RFPQ. The funding allocation process will be a formal one, requiring the HBI program to document their findings and determinations in writing that lead to specific funding allocations or to the continuation of funding allocations. Vendors may not protest funding allocation decisions. Funding allocation decisions will be made from an overall County system of care perspective. Since the allocation process considers a variety of factors, funding may go to qualified Proposers who did not earn the highest overall RFPQ qualified score. Therefore, it will be possible to qualify under this RFPQ process and not receive a funding allocation due to resource limitations and other factors. The Department cannot predict a case load for these services and does not guarantee any particular volume of business will be offered to any applicant who qualifies to provide services, nor is there any guarantee that the HBI program will use the services of any applicant who is issued a contract by virtue of this application. After Purchasing provides written solicitation results to all Proposers and with the completion of the separate allocation process by the HBI program, HBI program staff will contact the successful and qualified Proposer(s) who will receive an allocation for contract negotiations. The County will be awarding Requirements Contracts for these services. Requirements Contracts do not guarantee any level of funding and funding levels may change from year to year. All Proposers seeking to provide services must submit a proposal and receive a minimum overall score total of 70% possible in order to qualify. CONTRACT NEGOTIATION Once selected in the allocation process, the County will initiate contract negotiations with the Proposer. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with another qualified Proposer. This process may continue until a contract agreement is reached. CONTRACT TERM The contracts awarded from this solicitation will be “fixed term” or “fixed term with options”, which means the contract term will generally be five years in length. There may be a case in which the contract award will be one year; however, there will be an option to renew for up to four additional years or four one-year periods depending upon continued need for services, funding availability and service performance. ESTIMATED PURCHASES The County anticipates that the contract amount will be $100,000 for the first year with up to an additional 4 years, based on County funding. The County does not guarantee that any minimum amount of services will be purchased. The COUNTY shall unilaterally adjust funding as necessary to match service level requirements. The program funding or program deliverables for this contract may change during the contract term. The purpose of a funding adjustment to the Contract will be to address cost escalation (inflation), changes in service level requirements, and/or the fluctuations in the funding received by the COUNTY. If the COUNTY decides a funding adjustment is necessary to increase or decrease the original Contract amount, the COUNTY will notify the CONTRACTOR in writing of the funding adjustment. INSURANCE REQUIREMENTS The Proposer awarded a contract as a result of this RFPQ will be required to provide the insurance described in Exhibit 2 of the attached Multnomah County Services Contract. Exhibit 2 of the attached Sample contract reflects the minimum insurance required of a Contractor to provide these services. Additional Insurance coverage may be required depending on the key features of service delivery chosen by the Contractor. Final insurance requirements will be subject to negotiation between, and mutual agreement of the parties prior to contract execution. Sample minimum insurance requirements: Type of Insurance Amount Per Occurrence Aggregate Commercial General Liability $1,000,000 $1,000,000 $2,000,000 Commerical Auto Liability $1,000,000 $1,000,000 $2,000,000 Workers Compensation $500,000 $500,000 $500,000 Sex Abuse/Molestation* $1,000,000 $1,000,000 $2,000,000 *As part of the total contract amount, Multnomah County Health Department may provide qualified providers the premium price for sexual abuse/molestation insurance to assist in the financial cost of obtaining this coverage. PRE-AWARD RISK ASSESSMENT Successful proposers whose contract award includes federal funding (as identified by a Catalog of Federal Domestic Assistance number) will be subject to a Pre-Award Risk Assessment (which includes an evaluation of financial stability, quality of financial /management systems, experience with federal funds, reports and findings from audits) completed by Multnomah County (if one has not been submitted in the last year) prior to the issuance of a contract. Contractors who fail to submit the required documents will not be eligible for a contract from the County. MINIMUM REQUIREMENTS MINIMUM PROPOSAL SUBMITTAL REQUIREMENTS At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal.  The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time on the proposal submission deadline.  Proposer Representations and Certifications - The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Prerequisite page of the Sourcing Event. At the time of Contracting, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in cancellation of the contract.  Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701).  Proposers must submit verification that all insurance requirements are met.  Proposers must have a completed Pre-Award Risk Assessment if federal funds are used for this Sourcing Event. (See Procedural Instructions in the Buyer Attachments page of this Sourcing Event.) Required to View Event Prerequisites Required to Enter Bid 05 June 2023 1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information. 2. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest. 3. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link. 4. VACCINE ATTESTATION - Please read the vaccine attestation requirements in the prerequisite link. 05 June 202305 June 202305 June 202305 June 202305 June 202305 June 202305 June 2023 Buyer Attachments 1. Procedural Instructions (Proposals) 2. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide 3. Contracting and Procurement for Culturally Specific and Responsive Services, 2017 attached to the Bu 4. RFPQ-110-2023 Addendum 1.pdf 5. Sample Services General Agreement Contract 1.6.2023.pdf 6. Sample Exhibit 2 - Insurance Requirements.pdf 7. Sample Exhibit 3 - Certification Statement for Corporation or Independent Contractor.pdf 8. Sample Exhibit 4 9. Sample Exhibit 5 - Equal Employment Opportunity Certification Statement 1 0. Attachment H-1 05 June 202305 June 202305 June 202305 June 202305 June 202305 June 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI4MDAxLTgxNzc3NzIzOFByb2NlZHVyYWwgSW5zdHJ1Y3Rpb25zX1Byb3Bvc2FscyAwNi4yNi4xOSAoMSkucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://multco.us/file/73233/download https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI4MDAxLTcwMzMwMjQ2OUNvbnRyYWN0aW5nUHJvY3VyZW1lbnRfQ3VsdHVyYWxseVNwZWNpZmljX0d1aWRhbmNlRG9jX0ZJTkFMLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI4MDAxLTE0Mjg1NjA4ODZSRlBRLTExMC0yMDIzIEFkZGVuZHVtIDEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI4MDAxLTEzNzE0OTc3NTVTYW1wbGUgU2VydmljZXMgR2VuZXJhbCBBZ3JlZW1lbnQgQ29udHJhY3QgMS42LjIwMjMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI4MDAxLTEyODA2Mjk2NjVTYW1wbGUgRXhoaWJpdCAyIC0gSW5zdXJhbmNlIFJlcXVpcmVtZW50cy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI4MDAxLTEyODA2MzAzMTNTYW1wbGUgRXhoaWJpdCAzIC0gQ2VydGlmaWNhdGlvbiBTdGF0ZW1lbnQgZm9yIENvcnBvcmF0aW9uIG9yIEluZGVwZW5kZW50IENvbnRyYWN0b3IucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI4MDAxLTY2ODI0NTUxMlNhbXBsZSBFeGhpYml0XzRfLV93b3JrZXJzX2NvbXBfZXhlbXB0aW9uX2NlcnRpZmljYXRlXzA4XzIwXzEzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI4MDAxLTY2ODI0NTUxM1NhbXBsZSBFeGhpYml0XzVfLV9FcXVhbCBPcHBvcnR1bml0eS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI4MDAxLTEwNTExNzk0MjFBdHRhY2htZW50K0gtMStISVBBQStCdXNpbmVzcytBc3NvY2lhdGVzK0FncmVlbWVudC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1.1: Company Certification Information - This section is not scored Instructions: 1.1.1 State of Incorporation 1.1.2 Date of Incorporation 1.1.3 ASSURANCES - Proposer attests that Proposer is either a non-resident proposer or a resident proposer, as described in ORS 279A.120, of the State of _________ and has not discriminated against any minority, women, or emerging small business enterprises certified under ORS 200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110. Enter state of residency here: 1.1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and Certifications of the pre-requisite, Proposer shall provide an explanation to their offer here. 1.1.5 The Proposer certifies to the best of its knowledge and believe that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified in this sourcing event, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Proposer, Multnomah County may exclude the Proposer from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed: 1.1.6 Upload additional explanation as needed 1.1.7 Name of person submitting the Proposal: 1.1.8 Title of person submitting the Proposal: 1.1.9 I represent that I am at least eighteen (18) years of age. 1.1.10 I represent that the printing of my name and the submittal of a Proposal is intended to authenticate this writing and to have the same force and effect as my manual signature. 1.1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the Proposal on behalf of and at the direction of the Proposer's representative authorized to contractually bind the Proposer. 1.1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the information contained in this Proposal and that the information submitted is accurate. Group 2.1: Programmatic Questions (75%) Instructions: Answer all questions in the text boxes only. Do not include weblinks or uploaded files (except for Question 2.1.5). 2.1.1 2.1.1: EXPERIENCE Describe your child care education and certifications. Describe your organization’s experience and expertise providing services and support to African American and Immigrant pregnant women, families, and participants who have been historically oppressed by systemic discrimination. * Evaluation criteria: ●Strong understanding of the impact of limited social support on family health ●Demonstrates the ability to provide age and needs-appropriate childcare ●Current on all required training (CPR, safety, etc.) (15% of Programmatic Questions score) 2.1.2 2.1.2: STRATEGY Explain your program’s strategy for ensuring that under-served cultural, ethnic and linguistic groups received culturally competent and responsive services as evidenced by your policies, procedures and practices. * Evaluation criteria: ●Demonstrates how you shift from identification of the problem to focus on identifying needed cultural competencies and responsiveness ●Experience implementing culturally competent and responsive services to Black American, African American, and African/Caribbean Immigrant program participants ●Demonstrates cultural experience, awareness and competence (15% of Programmatic Questions score) 2.1.3 2.1.3: STRATEGY - How do you include participant feedback in the active decision making process? * Evalution Criteria - Proposer demonstrates methods to gather feedback and incorporate this information into services provided (10% of Programmatic Questions score) 05 June 202305 June 202305 June 202305 June 202305 June 2023 2.1.4 2.1.4: APPROACH How do you propose to develop and implement electronic processes for respite care orientation for requested providers, including receiving State approval to provide childcare services, HBI-Multnomah County policies and practices, and timely submission of timesheets? * Evaluation criteria: ●Demonstrates understanding of Oregon state process for enrolling as a child care provider and safety requirements ●Demonstrates collaboration and consultation: a situation that involved all individuals as equal participants and experts in solving a specific problem ●Description of a process for implementation of an efficient process that removes travel as a barrier to invoicing and payment processes (25% of Programmatic Questions score) 2.1.5 2.1.5: TECHNIQUES Explain your approach to supporting breastfeeding parents, disabled children, and child care providers with limited technological experience. * Evaluation criteria: ●Exemplifies understanding of breastmilk storage recommendations ●Experience demonstrating patience, support and collaboration with families of children with disabilities ●Demonstrate ability to maintain a standard for performance and knowledge of resources to support case managers in learning how to meet requirements for submitting materials (25% of Programmatic Questions score) 2.1.6 2.1.6: BUDGET Describe and detail your budget for the work to be completed under this contract. Itemize costs by category including cost details (e.g., staffing hours and costs and other expenses). Clearly link listed expenses to your project approach and plan. Please attach a budget in your own format (2 page maximum) and label it as Buyer Attachment A. Upload Buyer Attachment A in the Supplier Attachment section. * Evaluation Criteria: ●Proposer provides a detailed, outlined budget. ●Clearly shows where in the project the proposer intends to expend resources. ●Proposer clearly outlines the efficient allocation of vendor resources to provide high quality services to the County at a low cost. (10% of Programmatic Questions score) Group 2.2: Responsible Business Practice Questions (25%) Instructions: Answer all questions in the text boxes only. Do not include weblinks or uploaded files (except for Question 2.1.5) 2.2.1 2.2.1: ENVIRONMENTAL CONSIDERATIONS Please describe your energy management plan to reduce energy needed or efficiently use energy. Please describe how you purchase any other materials with energy efficiency as a consideration? Provide the details of your energy conservation efforts in the form of metrics, practices, and/or processes. * Evaluation Criteria: ●Proposer explains how much water and energy is conserved along with waste minimization and toxic reductions. ●Proposer provides examples of energy conservation methods they have taken to minimize impacts on the environment. ●Proposer has a recycling plan that includes items that are difficult to recycle (e.g. electronics, chemicals, packing materials). ●Proposer presents purchasing practices that include green products such as products made of recycled products, high efficiency bulbs, and green cleaning products. (40% of Responsible Business Practices Questions score) 2.2.2 2.2.2: SOCIAL EQUITY Describe in detail the efforts and activities undertaken by your organization to create economic and social benefits for current or future generations. In addition, describe in detail your cultural competency, culturally responsiveness and diversity training. * Evaluation Criteria: ● Proposer describes efforts or activities such as volunteering, donations, sponsorships, economic and social development participation, youth and community organization participation, scholarships, or other community capacity building activities. (20% of the Responsible Business Practice questions) 2.2.3 2.2.3. SOCIAL EQUITY: Describe the expectations of recruited staff taking training to ensure the delivery of services are culturally responsive to the community receiving the services. Please provide specific examples. * Evaluation Criteria: ●Proposer includes their plans, outcomes, and ongoing evaluation of cultural competency, cultural responsiveness, and diversity training and expectations for staff recruitment. ●Describes how evaluation of services and revision of training can assist in better outcomes for the community being served. ●Proposer provides evaluation examples and training requirements to meet the community needs. (20% of the Responsible Business Practice questions) 05 June 202305 June 202305 June 202305 June 202305 June 2023 2.2.4 2.2.4: ECONOMIC IMPACT - Describe your effort to create a safe and comfortable environment for your clients. Is your office located in an area where it’s convenient to take public or alternative transportation? * Evaluation Criteria: ● Proposer describes their organization as current on their policies. ●Allows all levels of the organization to build the policy and enforce the procedure. ●Proposer provides examples of policy and procedure updating. ●Proposer discusses access to public or alternative transportation. (10% of the Responsible Business Practice questions) 2.2.5 2.2.5. HEALTHY WORKPLACE - Do you encourage a healthy workplace with healthy eating, anti-tobacco policies and resources, exercise, flexible work schedules, and compensation that includes professional development opportunities? Do you provide health insurance and/or other benefits for employees (e.g. retirement, EAP, disability insurance)? * Evaluation Criteria: ●Proposer describes their organization as current on their policies. ●Allows all levels of the organization to build the policy and enforce the procedure. ●Proposer provides examples of policy and procedure updating. ●Proposer describes efforts to create a healthy workplace (healthy food, exercise. anti-tobacco policies). ●Proposer offers meaningful strategies to support economic development for their employees, such as health insurance, flexible work schedules, and compensation for professional development. (10% of the Responsible Business Practice questions) 05 June 202305 June 202305 June 202305 June 202305 June 2023 Product Line Items Product Line Items There are no Items added to this event. 05 June 202305 June 202305 June 202305 June 2023 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Proposers - Do not complete 1 05 June 202305 June 202305 June 2023