Rental of Heavy Equipment WITH Operator - Highway Dept

RENSSELAER COUNTY BUREAU OF CENTRAL SERVICES STEVEN F. McLAUGHLIN JAMES R. GORDON COUNTY EXECUTIVE DIRECTOR NOTICE TO BIDDERS The County of Rensselaer invites bid proposals for the following: RENTAL OF HEAVY EQUIPMENT WITH OPERATOR Rensselaer County Highway Department Bid proposals will be received at the Bureau of Central Services, Rensselaer County Office Building, 1600 Seventh Avenue, Fifth Floor, Troy, NY, 12180, until 10:30 a.m., on Thursday, July 8, 2021, at which time all bids received will be opened and read aloud. All bidders must comply with the General Municipal Law, Sect. 103. This Bid is subject to New York State Department of Labor Article 8 (Construction) Prevailing Wage PRC#2021005732. The County of Rensselaer reserves the right to reject any and all bids received and to waive any informalities discovered herein. Interested Bidders must obtain bid specification and bid proposal forms through the office of the Director of Central Services, County Office Building, 1600

Seventh Avenue, Fifth Floor, Troy, New York 12180, Phone: (518) 270-2641 hours of operation Monday through Friday, 9:00 a.m. to 5:00 p.m. (EST), on-line at http://(www.rensco.com/departments/central-services-purchasing- department/purchasing-portal/current-bids/, or on BidNet Direct, Empire State Purchasing Group, https://www.bidnetdirect.com/new-york/rensselaercounty. Bids will not be faxed or transmitted electronically. James R. Gordon, Director Bureau of Central Services Rensselaer County County Office Building Troy, New York 12180 Date: June 7, 2021 Bid No.: RFB-21-28 Page: 1 NED PATTISON RENSSELAER COUNTY GOVERNMENT CENTER 1600 SEVENTH AVENUE, TROY, NEW YORK 12180 RFB-21-28 DATED: 6/7/21 PAGE: 2 GENERAL BIDDING INFORMATION CONTENTS of this bid proposal package are as follows: White - Bid Invitation Blue - Bidder Information Green - Bid Specifications (COMPLETE & RETURN) > White - Official Bid form (COMPLETE & RETURN) > White - Certification of Compliance: Local Law #2 (COMPLETE & RETURN) > White - Non-Collusive Practices Statement (COMPLETE & RETURN) > Gold Official Bid Return Envelope (If bid mailed to Companies) GENERAL INFORMATION AND INSTRUCTIONS for bidders are listed on this blue sheet. The items numbered below are general instructions included on all bids sought by the County. Additional requirements or instructions may be checked off on attached green specification sheets. Please read each item carefully so that your bid will be submitted correctly. ADDITIONAL BIDDING INFORMATION may be obtained from the Bureau of Central Services (BOCS), Fifth Floor, County Office Building, 1600 Seventh Avenue, Troy, New York, 12180. Area Code (518) 270-2641. BIDDERS' LEGAL CONFORMANCE with section 103 a,b,c,d; General Municipal Law of the State of New York is required. (This Section outlines grounds for cancellation, disqualification of contracts, and removal of disqualification of contractors by petition and statement of non-collusion.) DATE OF BID OPENING indicated on the Invitation and Bid Form is the final time for submitting acceptable bids. Those arriving after the stipulated hour will be returned unopened and will not be considered. Bids must be sealed and may be mailed or delivered in person to the BOCS. INFORMATION PROVIDED BY THE BIDDER on the Official Bid Form shall include the brand/ manufacturer of the items bid. This information shall be construed to be completely in accord with the specification outlined in the proposal, unless the bidder explains all deviations and qualification in writing on the Bid Form. LOCATION: Rensselaer County requires the awarded Vendor providing the service to be within a 30-mile radius of the Main County Office Facility located at 1600 Seventh Avenue, Troy, NY 12180 or that the awarded Vendor has a site location within a 30-mile radius of the Main County Office Facility located at 1600 Seventh Avenue, Troy, NY 12180. The name, location, contact person and phone number of this service facility must be clearly identified on the Official Bid Form. PRICE QUOTED on the Bid Form shall be NET, including freight, delivery and fuel charges to the locations specified, and installation charges, if required -- unless otherwise noted in the ADDITIONAL BIDDING REQUIREMENTS and/_or SPECIFICATIONS. COMPLETION AND SUBMISSION OF BID PROPOSALS shall be legible and in ink or typewritten. Signature of the bidder shall be in ink. Failure to sign the Official Bid Form will result in rejection of the bid as incomplete. RETURN the white Official Bid Form, white Certification of Compliance: Local Law #2, 1992 and Non-Collusive Practices Statement, and approved bid surety (if required) in the gold Official Bid return envelope. If you use any other packaging (including UPS, FedEx, etc.) the bid number must be clearly marked on the outside of the packaging. If unmarked, the bid may not be opened. BID SURETY, where required, must be in the form of an original bid bond or bank certified check and made payable to Rensselaer County. VOID AFTER 90 DAY CHECKS ARE UNACCEPTABLE AS BID SURETY. Upon approval of the Director of BOCS, a Certificate of Deposit, in the name of the bidder, but in the trust of the County may be accepted. This CD should contain the bidder's Federal Identification Number or his Social Security Number. CASH IS NOT ACCEPTABLE. The surety instrument shall be in the amount of Zero ($0.00) Dollars as the bid surety and will be returned to the unsuccessful bidders within 45 days of the bid award. Bids submitted without the specified surety will not be read aloud and will be immediately rejected. Surety from an existing contract (bid award) may not be used as a surety for this or any other contract. 10. dil 125 13. 14. 15. 16. 17. RFB-21-28 DATED: 6/7/21 PAGE: 3 The surety instrument of the successful bidders is held by the County as a performance bond until the conditions of the award are satisfactorily completed, then returned to the vendor. Whether a bank certified check or bond, the surety instrument held as a performance bond must be valid for the duration of the contract. A bank certified check offered as initial bid security may be replaced by a bond following award of the contract. BID WITHDRAWAL by bidders is not permitted during the sixty (60) day interim award period unless the bidder expressly states in his bid that acceptance thereof must be made within a shorter specified time. BID OPENING is held in the office of the Bureau of Central Services and is open to the public. At the indicated hour, all bids received will be opened and read aloud. Bids submitted following the submission time will be returned unopened. Experience shows that bidders and other interested parties presence is helpful, particularly when clarification of a bid might be desired by the appointed committee. AWARD: Award will be made by the Director of BOCS. The Director reserves the right, before making an award, to investigate the qualification and facilities offered by bidders to insure proper performance. The award will be made, based on item price or by aggregate net total, as stipulated in the specifications. Award shall be made to the lowest responsible bidder, as will best promote the public interest taking into consideration the reliability of the bidder, the quality of the commodity to be supplied and its conformity with the specifications. Bidders are entitled to fair and equitable treatment. It is the Bidders responsibility to recognize the administrative expense associated with conducting a bid process. Therefore, any protest(s) regarding the process or award shall be filed in writing and on the Bidders letterhead with the Bureau of Central Services no later than seven (7) calendar days following the date of the bid opening. The Director also reserves the right to reject any and all bids received, and to waive any informalities discovered therein on behalf of the County. Successful bidders will be notified within sixty (60) days following the bid opening. DELIVERY: Delivery of awarded items or service will be stipulated in the award, unless otherwise noted in the specifications. The decision of the Director of BOCS as to reasonable compliance with the delivery terms shall be final. PAYMENT will be made to the vendor following satisfactory delivery or installation. Vendor must submit completed original claims/vouchers (no photocopies) with the appropriate original invoices to the department ordering the materials, which will in turn verify and forward them to the Bureau of Finance for disbursement, usually within thirty (30) days. Rensselaer County will not pay late charges. Third Party Contracts: Rensselaer County will enter into a contract with and forward payments only to the company which submits the Request for Bid and is indicated by company name, address and signature on the Official Bid Form. Assignment of the initial contract by the original company submitting the Request for Bid to any other company (Third Party) is not permitted without the formal (written) approval of Rensselaer County. PERIOD OF AWARD: Shall be stipulated by the Director of BOCS in the specifications. REJECTION of late delivery or damaged goods shall be determined by the Director of BOCS. Costs associated with removal of rejected items shall be borne by the vendor. EXTENSION OF PRICES: It is the intent of this Request for Bids that, wherever practicable, all political subdivisions and districts located in the State of New York be entitled to make purchases of materials, equipment or supplies from the resulting bid award. No officer, board or agency of a county, town, village or school district shall make any purchase through the County when bids have been received for such purchase by such officer, board or agency, unless such purchase may be made upon the same terms, conditions and specifications at a lower price through the County. All purchases shall be subject to audit and inspection by the other political subdivisions for which the purchase was made. All orders will be placed by the participating entities. Each participating entity shall be billed by and make payment directly to the successful bidder. 18. 19: 20. 21. 22. RFB-21-28 DATED: 6/7/21 PAGE: 4 Upon request, participating entities must fumish the successful bidder with the proper tax exemption certificates or documentation of tax-exempt status. Purchase orders should have this information and be retained for documenting the tax-exempt sale. The sole responsibility in regard to performance of the bid, or any obligation, covenant, condition or term there under by the successful bidder and the participating entities will be borne and is expressly assumed by the successful bidder and the participating entities and not be Rensselaer County. In: the event of a failure or breach in performance of any such bid by a participating entity or the successful bidder, Rensselaer County specifically and expressly disclaims any and all liability for such defective performance or breach or failure of either party to perform in accordance with its obligations, covenants and the terms and conditions of this Rensselaer County centralized bid. CONDITIONS AND CONTINGENCIES: In the event legislative action is required to either procure, obtain or transfer moneys necessary to fulfill the County's legal responsibilities as purchaser under the terms and conditions of this bid, then in such event any bid award made by the County of Rensselaer is expressly conditional and contingent upon the completion of such legislative action, including such approval as may be required under section 3.06 of the Rensselaer County Charter. Submission of a bid by a vendor to the County of Rensselaer will constitute express acknowledgment and acceptance of any such condition or contingency by that vendor. "OR EQUALS": Whenever a food item, commodity or piece of equipment is identified in the bid or specifications by reference to manufacturers or vendors names, trade names, catalog numbers etc, it is intended to establish a standard of quality and any food item with substantially equal ingredients and proportions, commodity or equipment of other manufacturers which will perform adequately will be considered equally acceptable provided that the food item, commodity or equipment so proposed is, in the opinion of the Bureau of Central Services, to be of equal substance and function. ALTERNATE BIDS: Alternate bids are not acceptable to Rensselaer County, unless specifically called for in the bid proposal. HOLD HARMLESS AGREEMENT (Applicable to bids involving labor): "The Contractor shall during the performance of this work comply with all Federal OSHA and New York State Laws, take all necessary precautions and place proper guards for the prevention of accidents, shall put up and keep all night suitable and sufficient lights and shall indemnify and save harmless the County of Rensselaer and its employees, officers, and agents from all claims, suits and actions and all damages and costs to which they may be held responsible by reason of death or injury to all persons or property of another resulting from unskillfulness, willfulness, negligence or carelessness in the performance of the work, or in guarding and protecting the same, or from improper methods, materials, implements or appliances used in its performance or construction, or construction, or by or on account of any direct or indirect act or omission of the Contractor or his employees or agents, and whether or not any active passive or concurrent negligent act or omission by the County of Rensselaer or the Manager or any of their employees, officers or agents may have directly or indirectly caused or contributed thereto." RENSSELAER COUNTY MACBRIDE PRINCIPLES CONTRACT COMPLIANCE LAW (EFFECTIVE 09/01/93): Rensselaer County Local Law No. 4 of the year 1993 adopted the MacBride Principles of Fair Employment, which are nine principles designed to foster an end to employment discrimination in Northern Ireland. The law states, in part, "in case of a contract which must be let by competitive sealed bidding, wherever the lowest bidder has not agreed to stipulate to the conditions set forth in this section, and another bidder who has agreed to stipulate to such conditions has submitted a bid within five percent of the lowest bid for a contract..., the contracting entity shall refer the contract to the County Legislature, which shall determine if the lowest bidder is responsible..." Unless expressly stated in writing with the bidder's submission, the bidder's signature on the bid shall constitute agreement with the MacBride Principles and Local Law #4 of 1993. Complete copies of the MacBride Principles and Local Law #4 of 1993 may be obtained at the Rensselaer County Attorney's Office. 23. 24. 25. RFB-21-28 DATED: 6/7/21 PAGE: 5 PREVENTION OF DELAY (Applicable to bids involving labor): Notwithstanding any language to the contrary, the Contractor agrees that there will be no interruption in the performance of the work under this agreement due to labor strife or unrest and that the contractor and his subcontractor will not employ on the work, any labor, materials, or means whose employment or utilization during the course of the contract may tend to or in any away cause or result in strikes, work stoppages, delays, suspensions of work, or similar troubles by any of the trades working in or about the buildings and premises where work is being performed under this contract, or by other contractors or their subcontractors pursuant to other contractors or on any other building or premises owned or operated by the OWNER. Any violation by the CONTRACTOR of this requirement will be considered proper and sufficient cause for the OWNER to consider such interruption a breach of the agreement and to cancel the contract without any penalty to the OWNER, and to recover any damages from the CONTRACTOR that may have been caused by labor strife and unrest. _ The workings of this clause shall not act to derogate the rights and responsibilities granted to labor and Management by Federal and State Laws. WORKERS COMPENSATION & DISABILITY BENEFITS COVERAGE: In accordance with Workers Compensation Law Section 57 and Disability Benefits Law Section 220, subd. 8, Rensselaer County is requiring that Bidders submit proof that they have obtained the required workers compensation and disability benefits coverage, or that they are not required to provide coverage within seven (7) calendar days from the Notice of Award notification by the Bureau of Central Services. Only the following completed forms shall be accepted as verification: Workers Compensation: Disability Coverage: - Form WC/DB-100, or - Form WC/DB-100, or - Form C-105.2, or - Form DB-120.1, or - Form SI-12, or - Form DB-155 - Form GSI-105.2 BIDDER'S RESPONSIBILITY: Bidders who respond to Rensselaer County's request for bids hereby acknowledge and accept responsibility for the following and, as a condition of the bidding process, agree as follows: To submit a signed (must be signed in ink), complete and legibly prepared bid. The bid pricing shall be based upon bid specifications promulgated by the County and the bid shall be submitted on the Official Bid Form. The Official Bid Form(s) may not be changed or altered. Failure to sign the Official Bid Form will result in rejection of the bid as incomplete. To agree to not alter the bid document(s) (including the Official Bid Form(s) in any way. To be responsible for the mathematical accuracy of their bid and to fully extend all bid pricing. To provide an accurate conversion of packaging whenever their bid varies from that product packaging detailed in Rensselaer County's bid specifications. To provide bid pricing based upon the specified unit per item (i.e. Case, Box Each, etc). Bidders shall not as a condition of bid/award restrict purchase to specific units (i.e. Case lots only). To provide the brand/manufacturer information when required by the specifications or in those instances where the products offered by the bidder differ from those listed in Rensselaer County's Bid specifications. CANCELLATION: The County of Rensselaer in its sole discretion retains the right to cancel this contract without reason provided that the contractor is given at least thirty (30) days notice of its intent to cancel. Additionally, Rensselaer County reserves the right to reject any bid which, through bidder error or omission is found to be mathematically incorrect, conditional, otherwise incomplete, or not in compliance with Rensselaer County bid specifications. This right to reject bids which are incomplete, conditional, inaccurate, or not in compliance with specifications shall be exercised in the best interests of Rensselaer County. RFB-21-28 DATED: 6/7/21 PAGE: 6 County of Rensselaer Insurance Requirements INDEPENDENT CONTRACTORS REQUIRED COVERAGE: The amounts of insurance coverage to be provided shall not be less than the limits shown herein. Duplicate copies of Insurance Certificates shall be furnished along with insurance company statements that contractor has paid insurance premiums. All insurance carriers must have a best rating of an A or better. A. Workmen's Compensation Section A - Employee Benefits Statutory Section B - Employers Liability Statutory New York State Disability Benefits Statutory Commercial General Liability including products/completed operations: $1,000,000 General Aggregate $1,000,000 Products-Completed Operations Aggregate $1,000,000 Personal Injury and Advertising Liability $1,000,000 Each Occurrence $ 500,000 Fire Damage (any one fire) $ 10,000 Medical Expense (any one person) The Commercial Comprehensive General Liability policy shall include coverage for acts of all Contractors, sub-contractors and sub-contractors for all liability assumed under this contract and where applicable, coverage for use of explosives, collapse of buildings and damage to underground properties ( X, C & U Coverage ), and coverage required by any Law or Municipal Ordinance or Regulations. Comprehensive Automobile Liability, including contractual hired car and non-owned vehicle coverage: $1,000,000 Combined Single Limit - Bodily Injury and Property Damage Owner's and Contractors Protective Policy: The Contractor shall take out and maintain during the life of this Contract such contingent property damage and public liability insurance policies, in described amounts as will protect the County of Rensselaer, its officers and agents as follows: 1) Certificate Holder: County of Rensselaer Attn: Rensselaer County Attorney Ned Pattison Rensselaer County Government Center 1600 Seventh Avenue Troy, New York 12180 ll) Limit of Liability $1,000,000 Each Occurrence / General Aggregate The original Owner's Protective Policy shall be furnished to the County of Rensselaer. RFB-21-28 DATED: 6/7/21 PAGE: 7 County of Rensselaer Insurance Requirements ( Contd ) F. Umbrella Liability Limit of Liability (minimum limits) $2,000,000 each occurrence / $2,000,000 aggregate * (where applicable) excess of Commercial General Liability, Commercial Automobile and Workers Compensation Employers Liability coverages. G. Other Requirements The Insurance Certificate shall contain the following: A) A description of the work and contract authorization number. B) Reference to any special endorsements restricting standard policy coverage. C) A statement that the insurance company will provide 60 days written notice to the County of Rensselaer prior to any modifications or cancellations of any such policy by registered mail or return receipt. D) County of Rensselaer and/or any of their employees, officers or agents are named as additional insured with respects to the referenced contract. All required insurance must be in effect and continued so during the life of the Contract, at the Contractor's expense, and is subject to the approval of Counsel as to adequacy, form and correctness. No approval to begin work shall be given to the Contractor until submission and approval of proper insurance certificates and original Owner's and Contractors Protective Policy. For additional questions regarding insurance requirements please contact the Rensselaer County Attorneys Office at (518) 270-2950. *With regard to Aggregate. RFB-21-28 DATED: 6/7/21 PAGE: 8 ADDITIONAL BIDDING INFORMATION RENTAL HEAVY EQUIPMENT WITH OPERATOR - Highway Department All inquiries regarding technical bid specifications should be directed to: Rensselaer County Highway Department, 124 Bloomingrove Drive, Troy, New York 12180 Main Office Phone Number: (518) 283-0973 Office Hours of Operation: Monday through Friday, 8:30 a.m. to 4:30 p.m. (EST). BID OPENING: Bid openings may also be viewed via Facebook Live, the link is located on the Rensselaer County website at www.rensco.com. Bids will be opened and announced as On File. Individual prices will not be read aloud, however, Bidders may contact the Highway Department at (518) 283-0973 the week following the bid opening and request pricing. BASIS OF AWARD: An open-end award will be made to the contractors submitting bids meeting specifications. Rensselaer County reserves the right to reject any and all bids received and re-bid, if necessary, when it appears to be in the County's best interest. CONTRACT PERIOD: The initial contract period is effective for one (1) year from the date stated in the award letter. The contract may be extended by mutual consent of both the County and the Vendor for two additional one (1) year periods. SURETY: None PARTIAL BIDS ACCEPTED: Contractors may bid one or more of the specified Items. Partial bids will be accepted. RENTAL DURATION: The rental duration listed in the technical specification is an estimate only. The contract will be for actual usage during the contract period. CERTIFICATION OF COMPLIANCE/NON-COLLUSION BIDDING CERTIFICATION: Local Law #2, 1992 Certification of Compliance and Non-Collusion Bidding Certification must be signed and submitted with bid. INSURANCE: See Page 5, #24 and Pages 6 & 7 for Insurance and Certificate Holder requirements. Upon receiving a Notice of Award, Bidders have seven (7) calendar days to provide proof of insurance (Liability, Workers Compensation and Disability Insurance Coverage). If the appropriate documentation is not received the contract award will be cancelled without penalty to the County. For further clarification you may call the Rensselaer County Attorney's office at (518) 270-2950. CONTRACT AGREEMENT: The specification detailed herein and the bidder's signed response, acknowledged by Rensselaer County's Notice of Award, shall constitute the entire agreement between the successful bidder and Rensselaer County. Bidder agrees to all terms stated herein. NOTICE TO PROCEED: Once the Certificates of Insurance are received and accepted, the Bureau of Central Services will issue a Notice to Proceed letter. No work may commence until Rensselaer County has accepted the successful bidder's Insurance Certificates and a formal Notice to Proceed with work has been issued. PREPARATION OF BID / OFFICIAL BID FORMS: Bidders shall use only the "Official Bid Form contained within these specifications. Please enter hourly rates as required on the "Official Bid Form". Bids that are not submitted on the Official Bid Form or in the required format on the Official Bid Form will be rejected. RFB-21-28 DATED: 6/7/21 PAGE: 9 ADDITIONAL BIDDING INFORMATION (Continued) RENTAL HEAVY EQUIPMENT WITH OPERATOR - Highway Department NEW YORK STATE PREVAILING WAGE RATES: This project is subject to New York State Department of Labor Article 8 Prevailing Wage PRC#2021005732. The rates may be accessed through the NYS DOL website at https://dol.ny.gov/public-work-and-prevailing-wage. Awarded Contractors are reminded to periodically check the prevailing wage rates throughout the entire length of their contract. PARTICIPATION BY POLITICAL SUB DIVISION: Rensselaer County political subdivisions are eligible to participate in the contract under the same pricing terms as Rensselaer County, but subject to the individual municipality's purchasing procedures. (Please refer to Page 3, #17 for specific language.) REVIEW OF FINALIZED BIDDING RESULTS: If copies of the bid results are required companies may send a FOIL request (Freedom of Information Law) to the Rensselaer County Attorney's Office, Ned Pattison Rensselaer County Government Center, 1600 Seventh Avenue, 4" Floor, Troy, New York 12180 (518) 270- 2950, online access: http://www.rensco.com/departments/county-attorney/foil-request/. QUALITY OF SERVICE: Rensselaer County Departments participating in this bid shall follow the process outlined below in reference to: incorrect orders, receipt of orders past the ten (10) calendar days, billing issues, etc. Where issues are not satisfactorily resolved within a reasonable period of time after verbal communication to the vendor, the following escalation process will be followed: A. The Department notifies the vendor in writing and describes the problem(s). B. If the problem(s) are not corrected, the Department again notifies the vendor in writing and describes the problem(s). If the problem(s) are still not corrected, the Department will provide the Bureau of Central Services (via email or inter-office mail) the documentation of their communications with the vendor and the Director or Deputy Director of the Bureau of Central Services will advise the vendor in writing that the problem has not been corrected and must be corrected immediately or the contract with the vendor will be canceled without penalty to the County. CANCELLATION: The County of Rensselaer in its sole discretion retains the right to cancel this contract without reason provided that the contractor is given at least thirty (30) days notice of its intent to cancel. Additionally, Rensselaer County reserves the right to reject any bid which, through bidder error or omission is found to be mathematically incorrect, conditional, otherwise incomplete, or not in compliance with Rensselaer County bid specifications. This right to reject bids which are incomplete, conditional, inaccurate, or not in compliance with specifications shall be exercised in the best interests of Rensselaer County. Rensselaer County reserves the right to purchase products from New York State Contracts, other Countys Contracts, New York State Preferred Sources or Government Purchasing Cooperatives and other alternate sources if pricing is lower than this bids pricing. RFB-21-28 DATED: 6/7/21 PAGE: 10 TECHNICAL SPECIFICATIONS RENTAL HEAVY EQUIPMENT WITH OPERATOR - Highway Department GENERAL: It is the intent of these specifications to describe various pieces of heavy equipment with operator, as indicated in item description, for use on County capital or maintenance projects for the Department of Highways and Engineering. Equipment may be operating on projects side-by-side with County Highway Department workers and equipment to form a unified construction crew. SCOPE Generally, the contractor or owner shall furnish - along with equipment - all fuel, lubricants, maintenance and appurtenances necessary to safely complete the work. The contractor shall be responsible for the daily operational wear and tear of their equipment and for appropriate insurance. Credit shall be given to the County for any down time due to faulty equipment. Exceptions to the above will be noted in item description. Mobilization and demobilization shall be reflected in the total bid price. The Contractor and County Engineer will agree on the reasonable additional hours that will be allowed for mobilizing when equipment is rented on a daily basis. PAYMENT Payment will be based on daily, weekly, or monthly rates as defined: e Daily Rate: Eight (8) hours of operation minimum. e Weekly Rate: Forty (40) hours of operation minimum. e Monthly Rate: Over one hundred and sixty (160) hours of operation minimum. The County will pay the rate that is most advantageous. As an example, if three eight-hour days are more expensive than the weekly rate, the county will pay the weekly rate. For hours in excess of the minimums stated above, the county will pay the daily, weekly or monthly rate divided by 8, 40, or 160 multiplied by the actual hours used. RFB-21-28 DATED: 6/7/21 PAGE: 11 TECHNICAL SPECIFICATIONS RENTAL HEAVY EQUIPMENT WITH OPERATOR - Highway Department EQUIPMENT ITEM#1. Excavator, Caterpillar 322 (53,000Ibs) or equal, with operator. Estimated rental duration as needed. ITEM#2. _ Bulldozer, Caterpillar D5M or equal, with operator. Estimated rental duration as needed. ITEM#3. Caterpillar, 225LC or equal, with hammer and operator. Estimated rental duration as needed. ITEM#4. Excavator, Link Belt 3400 or equal with 60 reach, with operator Estimated rental duration as needed. ITEM #5 Truck, Tandem (GVW 66,000# ) with minimum 14 cubic yard body and operator Estimated rental duration as needed. ITEM #6 Link Belt 330 Excavator with 7500# hammer and operator. Estimated rental duration as needed. ITEM #7 Caterpillar Model 623 (or equal) self-Propelled elevating scraper and operator. Estimated rental duration as needed. ITEM #8 National Crane Model 800 Series (or equal) 40-ton, truck-mounted crane and operator. Estimated rental duration as needed. ITEM #9 Paver 8 Highway Paver with crew (1 paver operator, 2 screed operators) Estimated rental duration as needed. ITEM#10 Gradall 3100XL (or equal) Truck Mounted Telescopic Boom Excavator with operator. Estimated rental duration as needed. ITEM #11 Road Widener Midland SP10 (or equal) 10 foot spread, 100 HP minimum, self propelled, with operator Estimated rental duration as needed. ITEM #12 Asphalt Roller 10 Ton, vibratory roller with operator Estimated rental duration as needed. RFB-21-28 DATED: 6/7/21 PAGE: 12 OFFICIAL BID FORM RENTAL HEAVY EQUIPMENT WITH OPERATOR - Highway Department Rensselaer County: Date and submission of bids up to and including 10:30 a.m., Thursday, July 8, 2021, at which time all bids received will be opened and read aloud. ENTER BID RATES FOR EQUIPMENT THAT IS BEING BID ON THE APPROPRIATE LINE. BE SURE THAT THE EQUIPMENT OFFERED CONFORMS TO THE TECHNICAL SPECIFICATIONS AND RATES INCLUDE A QUALIFIED OPERATOR. BID ITEM DESCRIPTION DAILY WEEKLY MONTHLY 1. Excavator 322 Caterpillar (or equal) with operator 2. Bulldozer D5M Caterpillar (or equal) with operator 3. Caterpillar 225 LC (or equal) with operator 4. Excavator Link Belt 3400 (or equal) with operator 5. Truck Tandem (GVW 66,000) Min 14 cubic yard body with operator 6. Link Belt 330 Excavator with 7500# hammer and operator. 7. Caterpillar Model 623 self-propelled elevating scraper and operator. 8. National Crane 800 Series (or equal) 40-ton, truck-mounted crane and operator.) 9. Paver 8 Highway Paver with crew (1 paver operator, 2 screed operators) 10. Gradall 3100 XL (or equal) Truck Mounted Telescopic Boom Excavator with operator. 11. Road Widener Midland SP10 (or equal) 10 foot spread, 100 HP min self-propelled and operator 12. Asphalt Roller 10 Ton, vibratory roller and operator. RFB-21-28 DATED: 6/7/21 - PAGE: 13 OFFICIAL BID FORM RENTAL HEAVY EQUIPMENT WITH OPERATOR - Highway Department Rensselaer County: Date and submission of bids up to and including 10:30 a.m., Thursday, July 8, 2021, at which time all bids received will be opened and read aloud. e Bidders may bid a single Item or any number of the Items. PARTIAL BIDS WILL BE ACCEPTED AND ARE ENCOURAGED FROM CONTRACTORS WHO DO NOT HAVE ALL OF THE EQUIPMENT SPECIFIED. e This bid is subject to NYS Department of Labor Prevailing Wage PRC# 2021005732. Bidder Federal Tax ID # Add ress City State Zip Authorized Signature Print Name Date Phone Fax Email: RETURN IN ENCLOSED BID ENVELOPE RFB-21-28 . DATED: 6/7/21 PAGE: 14 LOCAL LAW #2, 1992 CERTIFICATION of COMPLIANCE Local Law No. 2 for the Year 1992, adopted by the County of Rensselaer and effective as of September 1, 1992, provided for certain changes to the County's Code of Ethics, adopted originally in 1989. One of the changes provided for by the 1992 legislation affects those persons and entities who wish to do business with the County of Rensselaer and Hudson Valley Community College. In substance, the Code of Ethics, as amended, provides as follows: "No elected public official or family member hereof, nor any partnership [or] unincorporated association in which he or she is a member or employee or in which he or she has a proprietary interest, nor any business or professional corporation of which he or she is an officer, director or legally or beneficially owns or controls more than five percent of the outstanding stock, shall have business dealings with Rensselaer County or any of its boards, agencies, commissions, authorities, districts and Hudson Valley Community College. For purposes of this subdivision, business dealings shall include contracts with Rensselaer County, its boards, agencies, commissions, authorities, districts and Hudson Valley Community College, gained through competitive bidding. For the purposes of the above section, the term "family member" means "...a spouse, child, step-child, brother, sister parent, or dependent of Rensselaer County officer, employee, public official and party officers." Should you have any questions concerning the foregoing, you should feel free to contact the Office of the Rensselaer County Attorney, located at the Ned Pattison Rensselaer County Government Center, 1600 Seventh Avenue, Troy, New York 12180, either in writing or by telephone. The telephone number for the County Attorney's office is (518) 270-2950. Their facsimile number is (518) 270-2922. STATE OF NEW YORK COUNTY OF RENSSELAER The undersigned vendor/bidder hereby certifies and affirms to the County of Rensselaer, New York that it has reviewed the pertinent provisions of Local Law No. 2 of the Year 1992 for the County of Rensselaer, New York and that the undersigned vendor/bidder is not in violation of those provisions pertaining to business dealings with the County of Rensselaer. - PRINT or TYPE ALL INFORMATION except "SIGNATURE - ( Name of Vendor/Company ) ( Person authorized to sign & Title ) ( Street or Box Number ) ( City, State, Zip Code ) __ / f/ ( Date | ( Authorized Signature ) SUBMIT THIS FORM WITH YOUR BID RFB-21-28 - DATED: 6/7/21 PAGE: 15 CONTRACT CLAUSES REQUIRED BY LAW AND INCLUDED AS PROVISION OF THE BID Upon the refusal of a person, when called before a Grand Jury, head of a municipality, or other Municipal Agency, which is empowered to compel the attendance of witnesses and examine them under oath, to testify in an investigation conceming any transaction or contract had with the State, any political subdivision thereof, a public authority or with any public department, agency or official of the State or any political sub-division thereof or of any public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question conceming such transaction or contract, (a) such person, any firm, partnership or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from district, or any public department, agency or official thereof, for goods, work or services for a period of five years after such refusal, and to provide also that (b) any and all contracts made with any municipal corporation or any public department, agency or official thereof or with any fire district or any agency or official thereof by such person, and by any firm, partnership or corporation of which he is a member, partner, director or officer may be canceled or terminated by the municipal corporation or fire district without incurring any penalty or damages on account of such cancellation or termination, but any monies owing by the municipal corporation or fire district for goods delivered or work done prior to the cancellation or termination shall be paid. Each contract to which the municipality is a party and which is of such character that the employees engaged thereon are required to be insured under the provisions of the Workmen's Compensation Law, shall contain a stipulation that such contract shall be void and of no effect unless the person or corporation making or performing such contract shall secure compensation for the benefit of, and keep insured during the life of such contract, such employees in compliance with the provision of the Workmen's Compensation Law. A contractor, to whom any contract shall be let, granted or awarded, as required by law, shail not assign, transfer, convey, sublet or otherwise dispose of the same, or of his right, title, or interest therein, or his power to execute such contract, to any other person or corporation without the previous consent in writing of the municipality awarding the contract. NON-COLLUSIVE BIDDING CERTIFICATION (a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently, without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to the opening directly or indirectly, to any other bidder or to any competitor; and (3) No attempt has been made or will be made by the bidder to induce any other person, partnership or Corporation to submit or not to submit a bid, for the purpose of restricting competition. SIGNED: DATED: TITLE: FIRM: SUBMIT THIS FORM WITH YOUR BID