RFP THREE YEAR CONTRACT FOR FLEET PARTS MANAGEMENT AND SUPPLY SERVICES

Login Bid Opportunity Detail Return To ListingSupplier Registration Bid Information Type Request for Proposal Status Issued Number 21-18042 (RFP THREE YEAR CONTRACT FOR FLEET PARTS MANAGEMENT AND SUPPLY SERVICES) Issue Date & Time 9/14/2022 06:56:48 PM (CT) Close Date & Time 9/29/2022 03:00:00 PM (CT) Time Left12 days 23 hours 45 minutes 19 seconds Notes INSTRUCTIONS TO RESPONDENTS Bids are solicited for furnishing the goods, supplies, equipment and/or services as set forth in this solicitation. Bids must be received Electronically or by Sealed Bid in the Purchasing Office by date and time specified, and then publicly opened and read aloud. Sealed Bids that are either mailed or delivered must be enclosed in a sealed envelope, addressed to the Director Purchasing, and have the bid number, bid name, closing date, and company name clearly marked on the outside of the envelope. Sealed Bids should be mailed or hand delivered to the following address: San Antonio Water System Purchasing

Department 2800 US Highway 281 North, Administration Bldg, 5th Floor San Antonio, TX 78212 Electronic Bids can not be accepted after the specified date/ time. Sealed Bids received late will be returned; they will not be opened nor considered in the evaluation of the bid. The undersigned agrees, if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specifications. The period of acceptance of this bid will be 90 calendar days after the bid opening date. SCOPE: The San Antonio Water System (SAWS) is seeking proposals to secure a contract/agreement with a qualified vendor to provide vehicle and equipment parts management and supply services for the San Antonio Water System. The vendor must be qualified and experienced to supply equipment and vehicle parts management and supply inventory services onsite. The vendor shall improve vehicle and equipment fleet availability and maintenance costs. The vendor will maintain policies and procedures to ensure internal controls for fiscal monitoring and best value cost methods for the San Antonio Water System. We highly recommend online submission. This expedites the process and reduces errors for both buyer and supplier. For technical assistance, please contact Ion Wave's Customer Success Team: 1-866-277-2645 x 4 or email support@ionwave.net. The San Antonio Water System Purchasing Department is willing to assist any bidder(s) in the interpretation of bid provisions or explanation of how bid forms are to be completed. Assistance may be received by visiting the Purchasing Office in the SAWS Main Office, 2800 US Hwy 281 North, San Antonio, TX 78212, or by calling (210) 233-3819. To report suspected ethics violations impacting the San Antonio Water System, please call 1-800-687-1918. Contact Information Name Yvonne Torres Address 2800 U.S. Hwy. 281 North San Antonio, TX 78212 Phone (210) 233-3821 Fax (210) 233-4167 Email Yvonne.Torres@saws.org Bid Documents Document nameFormat Bid Invitation (please login to view this document) Acrobat / PDF Bid Attachments File NameDescriptionFile Size 22-18042 Fleet Parts Mgmt and Ser RFP 091222.pdf (please login to view this document) RFP for Three Year Contract for Fleet Parts Management and Supply Services478 KB RFP Respondent Questionnaire 091420.docx (please login to view this document) Respondent Questionnaire47 KB SaaS Questionnaire 092220.xlsx (please login to view this document) SaaS Questionnaire809 KB Security_Procedures_030620 (1).pdf (please login to view this document) Security Procedures29 KB Standard_Insurance_Specifications_052920.pdf (please login to view this document) Standard Insurance Specifications45 KB Form_CIQ_(for_vendor_doing_business_with_local_governmental_entity) (2).pdf (please login to view this document) Form CIQ21 KB Sample Services Agreement 091321.docx (please login to view this document) Sample Services Agreement57 KB Commonly Used Parts 22-18042.xlsx (please login to view this document) Commonly Used Parts Listing5.26 MB License Agreement 22-18042.docx (please login to view this document) License Agreement37 KB No_Bid_Sheet (5).docx (please login to view this document) No Bid Sheet12 KB Bid Event Participation Activity Activity DateActivity NameDescription9/29/2022 03:00:00 PM (CT) Virtual Unsealing Virtual Unsealing: As this is a RFP, only the name of the respondents will be read aloud. Join by phone +1-469-210-7159United States Toll (Dallas) +1-408-418-9388United States Toll Global call-in numbers Join from a video system or application Dial 24876614941@saws.webex.com You can also dial 173.243.2.68 and enter your meeting number. Join By Local Number : 210-233-2090 Bid Event Non-Participation Activity Activity DateActivity NameDescription11/1/2022 09:00:00 AM (CT) Board Meeting It is anticipated that this bid will go to the Board meeting currently scheduled for November 1, 2022 Plan Holders Supplier Name CityStateContact NameEmailPhone Data pager Data pager 1 Page size: PageSizeComboBox select102050 13 items in 1 pages AssetWorks IncWaynePA (610) 687-9202Auto Xtras Inc.San AntonioTXshane kealohashane@pickupgear.com(210) 392-7562Big Tex Trailer World - TruckfittersELMENDORFTXmike stobbsmike.stobbs@bigtextrailers.com(830) 391-5534Burgoon CompanyTEXAS CITYTXDonna Hansonoffice@burgooncompany.com(409) 766-1900Capital Filtrations IncAustinTXMichael Whiteinfo@capitalfiltrations.com(512) 645-9517CAPITOL BEARING & HYDRAULICSSan AntonioTXDavid Villarrealdavid.villarreal@capitolbearing.com(210) 253-7202Ford CoPlanoTX (313) 378-1925Genuine Parts Company / IBSEnglewoodCOHunter Bealhunter_beal@genpt.com(303) 623-7373MANCON, LLCVirginia BeachVAAndrew Wickardawickard@manconinc.com(757) 460-6308Midtex Oil LPNew BraunfelsTXDinora SilvaDinora@midtexoil.com(713) 412-6020The Ancira Winton Chevroletsan antonioTX (210) 681-9110UNDERGROUND, INC.PearlandTXBLAKE PEMBERTONblake@pipehunter.com(281) 810-4117XL Parts LLCHoustonTXBuck Taggartbuck.taggart@xlparts.com(713) 983-1000