Pylon Sign & Digital Sign

submit Proposals for a Pylon Sign and a Digital Sign for the Town of Vermilion RFP Title: Pylon Sign & Digital Sign RFP Issued: March 21, 2024 RFP Closing Date and Time: April 9, 2024 @ 4:00PM Extended to 2:00PM on April 16, 2024 The Town of Vermilion has secured funding through the Northern and Regional Economic Development (NRED) Program for a Pylon sign in Junction Sixteen 41 business park. This Proposal will be conducted with the objective of maximizing benefits for the Town of Vermilion while offering Proponents a fair and equitable opportunity to participate. Proponents are advised to pay careful attention to the specifications laid out in this document. Failure to satisfy any term or condition in this Proposal may result in the Proposal being deemed unacceptable. The Town of Vermilion reserves the right to accept or reject any and all Proposal submissions and to waive irregularities and informalities at its discretion. The Town of Vermilion reserves the right to accept a

Proposal other than the lowest price submission without stating reasons. This Proposal does not commit the Town of Vermilion to award or pay any costs incurred in the preparation of a Proposal, or attendance at meetings with Town staff. 1.2 Inquiries, Errors, or Omissions All inquiries must be directed to the RFP Contact in writing. Inquiries and responses will be recorded and may, at the municipality’s discretion, be distributed to all interested parties. Proponents should notify the RFP Contact in writing of any ambiguity, divergence, error, omission, oversight, or contradiction in this Proposal. Verbal responses to inquiries are not binding on any party. 1.3 RFP Amendments The Town of Vermilion reserves the right to amend the RFP documents and addenda up to 48 hours prior to the RFP Closing Date and Time. Any changes to this document will be communicated to all involved proponents, in writing, as an addendum. Request for Proposal (RFP) – Pylon & Digital Signage Page 4 of 7 1.4 Submissions RFP submissions shall be received at the Town of Vermilion office no later than 2:00 PM, Mountain Standard Time on April 9, 2024. Any RFP submissions received after the closing date and time will be considered disqualified. RFP submissions can be emailed to Economic Development at economic@vermilion.ca with the RFP Title, the Proposals name in the subject line. The time of which submissions sent via email will be determined by the time received on the Town of Vermilion servers, not the time it was sent on the Proponents email. Proponents are responsible for verifying that their submissions have been received at the correct location. 1.5 Freedom of Information and Protection of Privacy (FOIP) The Town of Vermilion must adhere to the provisions set out in the Freedom of Information and Protection of Privacy Act therefore the successful Proponent may have to consider the application of FOIP in the development of the RFP. Departments should contact the FOIP Coordinator to see if any considerations should be made under this section. Tender submissions should include any specific procedures to be followed by the Proponent for disposal of any confidential information contained in electronic format in computer hardware of the Purchaser or its employees, or agents. 1.6 Cost to Submit The Town of Vermilion will not be liable for any costs incurred by any Proponent in the preparation and submission of a RFP, in the facilitation of a presentation to support the RFP, or any other activities related to the creation of their Proposal. 1.7 Termination of Negotiations and/or RFP Process The Town of Vermilion reserves the right to terminate contract negotiations with any Proponent and to enter negotiations with any other Proponent if, in the opinion of the Town of Vermilion, at any time, the negotiations with the initially selected Proponent will not be satisfac