Caldwell County Emergency Services Facility

i | P a g e REQUEST FOR QUALIFICATIONS Architectural and Engineering Services Caldwell County Agency: Caldwell County, North Carolina Project: Caldwell County Emergency Services Facility CONTENTS I. Announcement Page 1 II. Instructions to Firms Page 1 III. Architectural and Engineering Qualifications Page 2 IV. Requirements of the Selected Architectural and Engineering Firm Page 3 V. Selection of Firm Page 3 VI. Project Description Page 3 VII. Project Schedule Page 4 VIII. Submission Requirements Page 5 APPENDIX A – Site Locations Reference Page 8 1 | P a g e I. ANNOUNCEMENT Date: May 11, 2022 A. Caldwell County will receive qualifications from Architectural and Engineering firms for the design of the Caldwell County Emergency Services Facility. B. Interested and qualified firms shall submit their questions to: Mission Critical Partners Attn: Craig Schulz, Project Manager

href="mailto:craigschulz@missioncriticalpartners.com">craigschulz@missioncriticalpartners.com C. Proposing firms may conduct a site visit. To schedule an appointment, contact: Dino DiBernardi Emergency Services Chief – Caldwell County bdibernardi@caldwellcountync.org D. An authorized representative of Caldwell County will receive qualifications until 4:00 p.m. (local time) on Friday, June 10, 2022. Qualifications received after this date and time will not be accepted. E. Qualifications shall be enclosed in envelopes that clearly indicate “Qualifications for Architectural and Engineering Services.” F. Firms will be required to meet qualifications set out in this Request for Qualifications (RFQ) document, which include the following: • Experience in the design and engineering of public safety facilities • Experience designing hardened facilities • Errors and Omissions Insurance • Ability to provide experienced staff II. INSTRUCTIONS TO FIRMS A. Preparation of Proposals 1. Firms are expected to comply with all specifications, terms, conditions, and instructions contained in this RFQ. Failure to do so will be cause for rejection. 2. Qualification packages shall be prepared with brevity, providing a concise description of a respective firm’s capabilities to satisfy the requirements of this RFQ. Emphasis should be placed on completeness and clarity. Each copy, and all documentation submitted, should be bound in a single volume. The County will not be responsible for any costs incurred by firms in preparing or presenting qualifications. mailto:craigschulz@missioncriticalpartners.com mailto:bdibernardi@caldwellcountync.org 2 | P a g e B. Submission of Qualifications: Qualified firms shall submit their qualification packages to: Caldwell County Attn: Carole Brown, Purchasing Agent 905 West Avenue NW Lenoir, NC 28645 C. Number of Copies Firms shall furnish one (1) original bound and eight (8) bound hard copies of the qualification packages, as well as one (1) soft copy of the qualification package on Universal Serial Bus (USB) drive or compact disc (CD). D. Form of Agreement The Form of Agreement to be used shall be the “Standard Form of Agreement between Owner and Architect, AIA B101-2017.” E. Proposed Site The County is considering two proposed locations for the new facility; both are adjacent to existing County facilities. See Appendix A for a geographic information system (GIS) map of the sites. III. ARCHITECTURAL AND ENGINEERING FIRM QUALIFICATIONS Firms submitting qualifications shall: A. Be knowledgeable of all current federal, state, and local applicable statutes and codes related to building projects in North Carolina. B. Maintain Professional Liability insurance with minimum coverage as stated in the Standard Form of Agreement Between Owner and Architect AIA A101. C. Have the ability to prepare and submit to appropriate state and local approval agencies all necessary documents in proper form and in a timely manner. D. Directly employ personnel in-house to perform 75 percent of the actual architectural work. E. Provide, in the qualifications package, one (1) public safety or hardened facility project in the past three (3) years to include current references for the project 3 | P a g e presented. Preferably, provide three (3) public safety or hardened facility projects in the past five (5) years to include current references for the projects. Note: In simple terms, a hardened facility is designed to withstand natural or man- made disasters and acts of terrorism. Portions of the facility often have secure access areas designed to limit the movement of people without an express need to have access. IV. REQUIREMENTS OF THE SELECTED ARCHITECTURAL AND ENGINEERING FIRM The selected Architectural and Engineering firm shall fulfill the following project responsibilities: A. Participate as a responsible, cooperative, and contributing member of the design and construction team. B. Manage and complete the facility design within the defined time schedule, approved budget, and quality guidelines. C. Represent the best interests of the County in the performance of services toward the expeditious and efficient completion of the facility project. D. Have prior experience with multi-story public safety or hardened facilities. E. Work in a coordinated fashion with Mission Critical Partners, LLC, the County’s consultant for the project. F. Provide the services below in conformance with AIA B101-2017: • Architecture • Structural engineering • Mechanical, electrical, plumbing, and fire protection design • Civil engineering • Site surveying and geotechnical engineering V. SELECTION OF FIRM Caldwell County reserves the right to select or reject any and all firms based on criteria that is set forth. Caldwell County and its consultant will evaluate submitted firms’ qualification packages and may conduct interviews with selected firms. 4 | P a g e VI. PROJECT DESCRIPTION A. Caldwell County is seeking the services of a qualified Architectural and Engineering firm to design a purpose-built public safety facility to include the following departments and/or areas: a. 911 b. Emergency Management c. Emergency Operations Center (EOC) d. Fire Marshal e. EMS Administration f. EMS Base g. Information Technology (IT) h. North Carolina Emergency Management i. North Carolina Highway Patrol – VIPER Division B. As the 911 and EOC will be hardened areas of the public safety facility, in addition to industry standards, adherence to applicable standards (e.g., from the National Fire Protection Association [NFPA]), and guidance from the Federal Emergency Management Agency (FEMA) is imperative. Adherence to rules from the North Carolina 911 Board is also required. C. The selected Architectural and Engineering firm will be required to provide a feasibility study, programming, initial budget estimation, schematic design, design development, construction and permitting documents; bid the project under North Carolina bidding requirements; and alternatively provide construction administration services per the AIA B101-2017 documents. Project oversight will be provided by Mission Critical Partners. D. The selected firm will be expected to maintain the construction budget as part of the services provided to the County. VII. PROJECT SCHEDULE A tentative schedule has been developed for the project. Adherence to the schedule is a primary goal of this RFQ as various state and local deadlines are placed on the County. The proposed project schedule is as follows: A. RFQ Issued: May 11, 2022 B. Qualification Packages Due: June 10, 2022 (Firms may be shortlisted following submission of proposals for interviews.) C. Interviews, if necessary, will be held in the June timeframe. 5 | P a g e D. The County anticipates hiring an architect in the July/August 2022 timeframe, following approval from the Caldwell County Board of County Commissioners. The County, its consultant, and the selected Architectural and Engineering firm will develop the schedule for the feasibility study and design through occupancy following contract award. VIII. SUBMISSION REQUIREMENTS Firms are required to provide clear and concise answers to the RFQ requirements described below, each with a tabbed section in the bound proposal document previously described. Proposal content requirements are as follows: A. Firm Identification Please provide the following information about your firm: Firm Name Address of office where the work will be conducted Phone Number Fax Number Designated Project contact Contact e-mail address Number of years the firm has been in business B. Firm Overview Please provide a brief description of your firm. Please describe the firm’s operating philosophy. Please include a statement describing any recent experience with public safety projects. C. Sub-consultants If outside consultants are utilized to perform any of the architectural engineering services, please list the firms and the services they will provide. Please provide a brief firm description and the same information as required in Item A above. D. Team Organization and Résumés Please provide an organization chart that illustrates the role the key team members will play in this project as well as their résumés. Key team members include the Principal-in-Charge, Project Manager, Project Architect, and key team members of each discipline correlating to these same positions. 6 | P a g e E. Firm Experience 1. Please provide the information below for one (1) public safety or hardened facility project in the past three (3) years; preferably three (3) public safety or hardened facility projects in the past five (5) years. Projects should be limited to those where the proposed architect and engineering teams were the same as that being proposed for this project. Photography of the Project Name of the Project Location of the Project Name of Owner’s Representative with address and telephone number for references Construction Cost Year the Project was completed Owner’s Construction Budget Architect’s Construction Estimate Total Contract Award Scheduled months for construction activities Actual months for construction activities 2. If applicable, please identify any projects completed, or in progress, that were/are part of a North Carolina 911 Board grant-funded project. F. Litigation and Claims 1. Please provide the firm’s North Carolina Architectural, PE and Surveyor License number. 2. Please list any claims filed by or anticipated to be filed by an Owner against your firm or individuals in your firm for which you provided professional services over the last five (5) years. Please provide the name of the plaintiff, a brief description of the claim, the value of the claim and the outcome (if resolved) or current status. 3. Please identify if any architect or licensed professional employed by your firm has had their license revoked or suspended in the last ten years. If so, provide the name and the situation. G. Insurance Coverage Each firm should provide a declaration of insurance with limits for general commercial liability, professional liability, and other insurance coverages as appropriate. 7 | P a g e H. Compliance All firms shall comply with all federal, state, and municipal ordinances and laws applicable during the project. I. Timeline and Scope Provide a proposed schedule for the phases of this project beginning with the initial feasibility study, programming, budget estimates, and concluding with construction final completion. J. Summary Statement Please provide a summary statement, of not more than one page, which summarizes the reasons your firm is best suited for this project. APPENDIX A Proposed Site Location Options Caldwell County (NC) Emergency Services Facility Area site address reference: 180 Government Way SW, Lenoir, NC 28645