New Hope Park and Ride Lot Design (RFQ)

(v.12/06/2021) Request for Qualifications #274-New Hope Park & Ride-2022 Title: New Hope Park and Ride Lot Design Issue Date: 03-29-2022 Due Date: 04-28-2022 not later than 4:00 p.m. Local Time Issuing Department: Transportation/Transit Division Direct all inquiries concerning this RFQ to: Ryan Boivin Senior Planner Email: Ryan.Boivin@raleighnc.gov 2 Table of Contents 1. Introduction ................................................................................................. 3 1.1. Purpose .............................................................................................. 3 1.2. Background ........................................................................................ 3 1.3. RFQ Timeline ..................................................................................... 4 1.4. Pre-Submittal Conference ................................................................. 4 1.5. Questions

........................................................................................... 5 1.6. Submittal Requirements and Contact Information ............................ 5 1.7. DBE Participation Form ..................................................................... 6 1.8. Rights to Submitted Material ............................................................. 6 1.9. Communications ................................................................................ 6 1.10. Lobbying ............................................................................................. 6 1.11. Conflicts of Interest ............................................................................ 7 1.12. Proposer Expenses ........................................................................... 8 1.13. Proposer Acceptance ........................................................................ 8 2. Qualifications Package .............................................................................. 8 2.1. Request for Qualifications Required Document Format ................... 8 2.2. Hourly Rates ...................................................................................... 9 2.3. Qualifications Package Documents ................................................ 10 3. Proposal Evaluation ................................................................................. 11 3.1. Evaluation Criteria............................................................................ 11 3.2. Final Selection ................................................................................. 11 3.3. Notice to Proposers Regarding RFQ Terms & Conditions ............. 11 3.4. Contract Term…………………………………………………………..11 4. Scope of Services ..................................................................................... 12 Appendix I – Hourly Rate Schedule ................................................................... 13 Appendix II – Proposer Questionnaire .............................................................. 14 Appendix III – Reference Questionnaire (Instructions)................................... 15 Appendix III – Reference Questionnaire Form ................................................. 16 Appendix IV – DBE Participation Form ............................................................ 18 Appendix V – Contract Standard Terms & Conditions ................................... 19 Appendix VI – Exceptions to RFQ ..................................................................... 28 Federal and State Requirements and Special Conditions…………………… 31 3 INTRODUCTION 1.1 Purpose The City of Raleigh is seeking one or more qualified firm(s) with which to contract for the following services: Preparation of design documents suitable for public bidding, construction administration, and project oversight for a 100+ space Park and Ride Lot, on a 1.43 acre site located at 1426 Wilders Grove Lane and 1451 N. New Hope Road. A companion effort will involve schematic design for incorporation of a potential new transit center, that may be constructed later. A detailed scope of services is provided in Section 4 of this document. Information related to this solicitation, including any addenda, will be posted to the North Carolina Interactive Purchasing System (IPS) at: https://www.ips.state.nc.us/IPS/ All questions related to this solicitation must be submitted in writing (via email) to the following individual: Contact Name Email Address Ryan Boivin Ryan.Boivin@raleighnc.gov Questions submitted via telephone will not be answered. 1.2 Background The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing areas in the country. A great economy, top educational institutions, and exceptional health care facilities are some of the characteristics that attract people to the triangle area. The mild climate, diverse work force and proximity to Research Triangle Park combine to make Raleigh a great place to live. Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and economic sustainability. The City conserves and protects our environmental resources through best practice and cutting-edge conservation and stewardship, land use, infrastructure and building technologies. The City welcomes growth and diversity through policies and programs that will protect and enhance Raleigh’s existing neighborhoods, natural amenities, history, and cultural and human resources for future generations. The City leads to improve quality of life for neighborhoods and standard of living for all citizens. The City works with universities, colleges, citizens, and local partners to promote new technology, create new job opportunities, and encourage local businesses and entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry out the duties of the City through transparent civic engagement and by providing the very best customer service to our citizens. https://www.ips.state.nc.us/IPS/ 4 The City of Raleigh is constructing a new Park and Ride Lot to serve the eastern terminus of the New Bern Avenue, Bus Rapid Transit (BRT) route. Design assistance is necessary to construct the Park and Ride Lot, and its relationship to a longer range plan that may integrate the Park and Ride Lot with a future transit center. 1.3 RFQ Timeline Provided below is a list of the anticipated schedule of events related to this solicitation. The City of Raleigh reserves the right to modify and/or adjust the following schedule to meet the needs of the project. All times shown are Eastern Time (ET): RFQ Process Date and time RFQ Advertisement Date 03-29-2022 Pre-Submittal Conference 04-07-2022 at 10:00 a.m. via Teams. See 1.4 below for instructions. Deadline for written questions 04-14-2022 at 5:00 p.m. City Response to Questions (anticipated) 04-19-2022 Submittal Due Date and Time 04-28-2022 no later than 4:00 p.m. Evaluation Meeting (anticipated) TBD Interviews (if required) TBD Selection Announcement (tentative) May 2022 1.4 Pre-Submittal Conference In the event that the City of Raleigh elects to conduct a Pre-Submittal Conference or Site Visit, attendance by prospective proposers is strongly encouraged but is not mandatory. Prospective Proposers are encouraged to submit written questions in advance. The Pre-Submittal Conference will be held via Teams. Please provide your name and email address to Ryan.Boivin@raleighnc.gov prior to the conference, to receive a link. 1.5 Questions Requests for clarification and questions to this RFQ must be received by the City not later than the date shown above in Section 1.3 RFQ Timeline, for the submittal of written inquires. The firm’s failure to request clarification and submit questions by the date in the RFQ Timeline above shall be considered to constitute the firm’s acceptance of all City’s terms and conditions and requirements. The City shall issue addenda reflecting questions and answers to this RFQ, if any, and shall be posted to North Carolina Interactive Purchasing System (IPS). No mailto:Ryan.Boivan@raleighnc.gov 5 information, instruction or advice provided orally or informally by any City personnel, whether made in response to a question or otherwise in connection with this RFQ, shall be considered authoritative or binding. Respondents shall be entitled to rely only on written material contained in an Addendum to this RFQ. It is important that all Respondents submitting to this RFQ periodically check the North Carolina Interactive Purchasing System (IPS) for any Addenda. It is the Respondents responsibility to ensure that all addenda have been reviewed and, if required signed and returned. All questions related to this solicitation must be submitted in writing (via email) to the following individual: Contact Name Email Address Ryan Boivin Ryan.Boivin@raleighnc.gov Questions submitted via telephone will not be answered. 1.6 Submittal Requirements and Contact Information Proposals must follow the format as defined in Section 2 Qualifications Package and be addressed and submitted as follows: Proposals must be submitted electronically and clearly marked with the name of the submitting company, the RFQ number and the RFQ Title. Proposers must submit their electronic version of the signed proposal to Ryan.Boivin@raleighnc.gov no later than 4:00 p.m. local time, on 04/28/2022 The electronic version of the Proposal must be submitted as a viewable and printable Adobe Portable Document File (PDF). Submittals must be received by the City on or before the RFQ date and time provided in Section 1.3. Proposals received after the RFQ deadline above will not be considered. Any requirements in the RFQ that cannot be met must be indicated on Appendix VI: Exceptions to the RFQ and submitted with the qualifications. Proposers must respond to the entire Request for Qualifications (RFQ). Any incomplete proposal may be eliminated from competition at the discretion of the City of Raleigh. The City reserves the right to reject any or all proposals for any reason and to waive any informality it deems in its best interest. Submittals that arrive after the due date and time will not be accepted or considered for any reason whatsoever. It is the responsibility of the Firm to ensure that their response arrives at the designated email address specified in this Section 1.6 by the due date and time specified in Section 1.3 RFQ Timeline. 1.7 DBE Participation Form The City of Raleigh prohibits discrimination in any manner against any person based on actual or perceived age, race, color, creed, national origin, sex, mental or physical disability, sexual orientation, gender identity or expression, familial or marital status, religion, economic status, mailto:Ryan.Boivan@raleighnc.gov 6 or veteran status. The City maintains an affirmative policy of fostering, promoting, and conducting business with women and minority owned business enterprises. The City of Raleigh’s Transportation Department/Transit Division has established a DBE participation goal of 13%. Complete and submit the DBE Participation Form (Appendix IV) with your qualification package. 1.8 Rights to Submitted Material All qualification packages and supporting materials, as well as correspondences relating to this RFQ, shall become the property of the City. The content of all submittals will be held confidential until the selection of the firm is made. Qualifications will be reviewed by the Evaluation Team, as well as other City staff and members of the general public who submit public record requests. Any proprietary data must be clearly marked. In submitting qualifications, each submitting firm/company agrees that the City may reveal any trade secret materials contained in such submittal to all City staff and City officials involved in the selection process and to any outside consultant or other third party who serves on the Evaluation Team or who is hired by the City to assist in the selection process. Qualification submittals marked entirely as “confidential”, “proprietary”, or “trade secret” will be considered non-responsive and will be removed from the evaluation process. 1.9 Communications All communications of any nature regarding this RFQ with any City staff, elected City officials, evaluation committee members are strictly forbidden from the time the solicitation is publicly posted until award. Questions must be submitted in writing to the individual designated in Section 1.1 Purpose, prior to the deadline provided in Section 1.3 RFQ Timeline. Violation of this provision may result in the firm’s proposal being removed from consideration. 1.10 Lobbying By responding to this solicitation, the firm certifies that is has not and will not pay any person or firm to influence or attempt to influence an officer or employee of the City or the State of North Carolina, or any elected official in connection with obtaining a contract as a result of this RFQ. 1.11 Conflicts of Interest City of Raleigh contracts are controlled by three conflict of interest provisions. First, federal procurement standards provide in 2 CFR 200.318 (c)(1), No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the non-Federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts.