Video Surveillance System

6975 Cobb International Blvd. Kennesaw, GA 30152 Telephone: (770) 590-4524 _O_n_e_T-ea_m_, _O_n_e_G_o_a_l_: _S_tu_d_e_n_t_S_u_cc_e_s_s ____________ www.cobbkl2.org December 20, 2016 Mr. Mike Black A3 Communications, Inc. 5000 Peachtree Industrial Blvd, Suite 155 Norcross, GA 30071 Dear Mr. Black: This is to advise you that your company has been awarded the following items from Cobb County School District Bid 17-14, Video Surveillance System as shown on the attached pages. This award is in accordance with the terms and conditions of the Invitation for Bid. In compliance with O.C.G.A. § 20-2-506, this award is for a term of five (5) years unless earlier terminated as provided in the RFP. The contract term shall be from January 1, 2017 through December 31, 2022. This award letter is not an official order. If you have any questions about this award, please contact Gary Blount at 770-590-4546 or

href="mailto:gary.blount@cobbk12.org">gary.blount@cobbk12.org. The Project Management contact is Paul Osterholt at 770-514-3809. We appreciate your interest and participation in the CCSD solicitation process. Sincerely, ~D~ David Odom, CPPO ~ Director of Procurement Services gb Attachment cc: Accounts Payable Paul Osterholt Herb Ague Thomas Marshall Cindy Boyd BOARD OF EDUCATION Susan Thayer, Chair• David Chastain, Vice Chair David Banks • David Morgan • Randy Scarnihorn • Scott Sweeney • Brad Wheeler SUPERINTENDENT Chris Ragsdale Page 2, Award Letter A3 Communications #675951 FIXED BOX (AXIS CAMERA ONLY) # Product Name Part# Unit Cost (Must include 3 years of Maintenance, Support, & Warranty) 1 AXIS P1365 Mk II 0897-001 $659.56 2 AXIS P1365-E Mk II 0898-001 $852.17 3 AXIS P1365 Mk II BULK lOPCS 0897-021 $6,525.49 4 AXIS P1357 0526-001 $775.13 5 AXIS P1357-E 0530-001 $967.74 6 AXIS P1357 BULK lOPCS 0526-021 $7,681.15 FIXED DOME (AXIS CAMERA ONLY) # Product Name Part# Unit Cost (Must include 3 years of Maintenance, Support, & Warranty) 1 AXIS P3225-V MKII 0952-001 $543.99 2 AXIS P3225-VE MKII 0953-001 $659.56 3 AXIS P3224-LVE MKII 0991-001 $659.56 4 AXIS P3225-LV MKII 0954-001 $621.04 5 AXIS P3225-LVE MKII 0955-001 $736.60 6 AXIS P3354 12MM 0467-001 $543.99 7 AXIS P3354 6MM 0465-001 $543.99 8 AXIS P3364-V 12MM 0471-001 $621.04 9 AXIS P3364-V 6MM 0481-001 $621.04 10 AXIS P3364-LV 12MM 0486-001 $698.08 11 AXIS P3364-LV 6MM 0485-001 $698.08 12 AXIS P3384-V 0511-001 $775.13 13 AXIS P3364-VE 12MM 0484-001 $775.13 14 AXIS P3364-VE 6MM 0482-001 $775.13 15 AXIS P3364-LVE 12MM 0473-001 $852.17 16 AXIS P3364-LVE 6MM 0476-001 $852.17 17 AXIS P3384-VE 0512-001 $929.21 18 AXIS P3365-V 0586-001 $698.08 19 AXIS P3365-VE 0587-001 $852.17 20 AXIS P3367-V 0406-001 $852.17 21 AXIS P3367-VE 0407-001 $1,006.26 22 AXIS P3707-PE 0815-001 $1,006.26 ACCESSORY OTHER (AXIS CAMERA ONLY) # Product Name Part# Unit Cost 1 GASKET A CABLE 3,5-7MM lOPCS 5503-741 $6.73 2 GASKET B M20 CABLE 6-13MM lOPCS 5503-751 $6.73 3 GASKET C M25 CABLE 8-17MM lOPCS 5503-791 $6.73 4 CABLE GLAND A M20 5PCS 5503-761 $6.73 5 GASKET C M20 lOPCS 5505-941 $6.73 6 AXIS WEATHERSHIELD K 5507-121 $21.69 7 THEIA LENS CS VARIF l.8-3MM DC-IRIS 5503-161 $223.65 8 LENS FUJINON CS 2.2-6MM DC-IRIS B 5800-781 $111.45 9 LENS CS VARIF 9-40MM DC-IRIS D/N 5503-171 $201.21 10 LENS CS VARIF 9-40MM P-IRIS D/N 5504-901 $201.21 11 LENS COMPUTAR CS 12.5-50MM P-IRIS 5800-801 $186.25 Page 3, Award Letter A3 Communications #675951 CAMERA HOUSING (AXIS CAMERA ONLY) # Product Name Part# Unit Cost 1 AXIS T92E20 OUTDOOR HOUSING 0433-001 $246.09 2 AXIS T93FOS PROTECTIVE HOUSING 5900-261 $118.93 3 AXIS SUNSHIELD A 5504-941 $25.43 4 CORRIDOR FORMAT BRACKET A 5504-931 $29.17 5 CORRIDOR FORMAT BRACKET B 5506-381 $29.17 6 AXIS T92E CAMERA HOLDER PLATE C 5505-331 $14.21 7 AXIS T92E CAMERA CHANGE KIT A 5505-341 $29.17 COVER/DOME (AXIS CAMERA ONLY) # Product Name Part# Unit Cost 1 AXIS P32-V SMOKED DOME A SP 5506-021 $126.41 2 AXIS P32-VE SMOKED DOME A SP 5506-461 $126.41 3 AXIS P3353/54 DOME KIT CL BLACK 5503-141 $21.69 4 AXIS P3346 DOME KIT CL BLACK 5503-151 $21.69 5 AXIS P3364-LV DOME KIT BLACK 5504-401 $55 .35 ACCESSORY MOUNTS (AXIS CAMERA ONLY) # Product Name Part# Unit Cost 1 AXIS T94HOSL RECESS MOUNT-L 5504-051 $51.61 2 AXIS T94K01D PENDANT KIT 5505-081 $29.17 3 AXIS T94K01L RECESSED MOUNT 5505-571 $59.09 4 AXIS T94M01L RECESSED MOUNT 5505-581 $81.53 5 AXIS T94M02D PENDANT KIT 5507-511 $74.05 6 AXIS T94P01B CORNER BRACKET 5504-711 $59.09 7 AXIS T94R01B CORNER BRACKET 5507-601 $44.13 8 AXIS T94R01P CONDUIT BACK BOX 5505-141 $25.43 9 AXIS T94S01D PENDANT KIT STAINLESS STEEL 5504-681 $96.49 10 AXIS T94T01D PENDANT KIT 5505-871 $36.65 11 AXIS T94V01D PENDANT KIT 5801-431 $66.57 12 AXIS T94V01L RECESSED MOUNT 5801-441 $81.53 13 AXIS T94Q01A WALL MOUNT 5505-241 $32.91 14 AXIS T94Q01F CEILING AND COLUMN MNT 5507-591 $81.53 15 AXIS T9SA64 BRACKET CORNER 5010-641 $66.57 16 AXIS T95A67 BRACKET POLE 5010-671 $96.49 17 VT CEILING BRACKET BALL JOINT WCMSA 0217-061 $89.01 18 VT CEILING BRACKET INT CABLE WCM4A 0217-051 $81.53 19 VT COLUMN MOUNT BALL JOINT WFWCA 0217-071 $74.05 20 VT CORNER MOUNT WCWA 0217-101 $44.13 21 VT WALLBRACKET BALUOINT WBJA 0217-021 $17.95 22 WALL MOUNT AXIS PS24 5000-011 $59.09 23 AXIS PS-24 Pole bracket 21764 $33.66 24 YP3040 WALL BRACKET 5502-471 $36.65 Page 4, Award Letter A3 Communications #675951 ACCESSORY MOUNTS (AXIS CAMERA ONLY) # Product Name Part# Unit Cost 25 AXIS WALL BRACKET K 5503-491 $89.01 26 AXIS COLUMN BRACKET K 5506-411 $89.01 27 AXIS T91A03 DIN RAIL CLIP SPCS 5800-511 $14.21 28 AXIS MIDSPAN DIN CLIP A 5503-931 $14.21 29 DROP CEILING KIT CL AXIS P3346 5502-781 $51.61 30 DROP CEILING KIT SM AXIS P3346 5502-791 $51.61 31 DROP CEILING KIT CL AXIS P3343/4 5502-361 $51.61 32 DROP CEILING KIT SM AXIS P3343/4 5502-371 $51.61 33 PENDANT KIT AXIS P334X 5502-351 $29.17 34 ACC MOUNTING BRACKET AXIS P3343 5502-401 $21.69 ACCESSORY MOUNTS (AXIS CAMERA ONLY) # Product Name Part# Unit Cost 35 AXIS P33XX-VE %'' NPS CONDUIT ADAPTER 5503-711 $29.17 36 AXIS P33XX-VE %'' NPS COND ADPT 4P 5503-721 $107.71 37 AXIS P33XX-VE %" NPS ADAPT 5503-131 $21.69 38 PENDANT KIT AXIS P334X-VE 5502-321 $36.65 39 AXIS P33XX-VE CABLE COVER 4 PCS 5503-731 $44.13 40 AXIS ACI COND ADAP 3/4" U-SHAPE 30MM SPCS 5505-191 $17.95 41 AXIS ACI CONDUIT BRACKET A SP 5505-971 $29.17 42 AXIS ACI CONDUIT BRACKET B SP 5506-041 $14.21 43 AXIS ACI CONDUIT ADAPTER 1/2"-3/4" A 2P 5505-541 $29.17 44 PL ADAPTER FLAT L GREY M311X 10 PCS 5503-071 $21.69 45 AXIS ACI COND ADAP 1/2" U-SHAPE 20MM SP 5505-521 $14.21 EXTENDED WARRANTY (AXIS CAMERA ONLY) # Product Name Part# Unit Cost 1 EXT. WARRANTY AXIS P1357 0526-600 $123.09 2 EXT. WARRANTY AXIS P1357-E 0530-600 $135.06 3 EXT. WARRANTY AXIS P1365 0690-600 $115.91 4 EXT. WARRANTY AXIS P1365 Mk II 0897-600 $115.91 5 EXT. WARRANTY AXIS P1365-E 0740-600 $127.88 6 EXT. WARRANTY AXIS P1365-E Mk II 0898-600 $127.88 7 EXT. WARRANTY AXIS P1427-E 0624-600 $115.91 8 EXT. WARRANTY AXIS P1427-LE 0625-600 $119.10 9 EXT. WARRANTY AXIS P1428-E 0637-600 $127.08 10 EXT. WARRANTY AXIS P3354 6MM 0465-600 $113.52 11 EXT. WARRANTY AXIS P335412MM 0467-600 $113 .52 12 EXT. WARRANTY AXIS P3364-V 6MM 0481-600 $118.30 13 EXT. WARRANTY AXIS P3364-VE 6MM 0482-600 $126.28 14 EXT. WARRANTY AXIS P3364-LV 6MM 0485-600 $123.09 15 EXT. WARRANTY AXIS P3364-LVE 6MM 0476-600 $131.07 Page 5, Award Letter A3 Communications #675951 EXTENDED WARRANTY (AXIS CAMERA ONLY) # Product Name Part# Unit Cost 16 EXT. WARRANTY AXIS P3364-V 12MM 0471-600 $118.30 17 EXT. WARRANTY AXIS P3364-VE 12MM 0484-600 $126.28 18 EXT. WARRANTY AXIS P3364-LV 12MM 0486-600 $123.09 19 EXT. WARRANTY AXIS P3364-LVE 12MM 0473-600 $131.07 20 EXT. WARRANTY AXIS P3365-V 0586-600 $118.30 21 EXT. WARRANTY AXIS P3365-VE 0587-600 $127.88 22 EXT. WARRANTY AXIS P3367-V 0406-600 $135.86 23 EXT. WARRANTY AXIS P3367-VE 0407-600 $137.46 24 EXT. WARRANTY AXIS P3384-V 0511-600 $127.88 25 EXT. WARRANTY AXIS P3384-VE 0512-600 $135.86 26 EXT. WARRANTY AXIS P3707-PE 0815-600 $137.46 SPARE - COVER/DOME (AXIS CAMERA ONLY) # Product Name Part# Unit Cost 1 AXIS P32-V CLEAR DOME A SP 5506-131 $126.41 2 AXIS P32-VE CLEAR DOME A SP 5506-121 $126.41 3 AXIS P32-LV SEMI SMOKED DOME A SP 5504-981 $126.41 4 AXIS P32-LVE SEMI SMOKED DOME A SP 5504-991 $126.41 5 SPR AXIS P3343 DOME KIT 5700-321 $21.69 6 SPR AXIS P3343-V DOME KIT 5700-311 $51.61 7 SPR DOME KIT AXIS P3343-VE 5700-341 $51.61 8 SPR AXIS P3346 DOME KIT 5700-901 $25.43 9 SPR AXIS P3346-V DOME KIT 5700-911 $55.35 SPARE - COVER/DOME (AXIS CAMERA ONLY) # Product Name Part# Unit Cost 10 SPR AXIS P3346-VE DOME KIT 5700-921 $55.35 11 AXIS P3364-LV DOME KIT 5800-691 $55.35 12 AXIS P3364-LVE DOME KIT 5800-681 $55.35 13 AXIS P3707-PE CLEAR DOME KIT 5801-521 $74.05 SPARE - MOUNTING HARDWARE (AXIS CAMERA ONLY) # Product Name Part# Unit Cost 1 SPR AXIS P3343-VE SCREW KIT 5700-351 $3.74 2 SPR AXIS P3343/-V SCREW KIT 5700-301 $2.99 3 AXIS T94S01S MOUNTING BRACKET 4P 5506-061 $51.61 4 AXIS T94T01S MOUNTING BRACKET 4P 5506-071 $66.57 5 MOUNTING BRACKET AXIS P33XX-VE 5700-691 $21.69 SPARE - OTHER (AXIS CAMERA ONLY) # Product Name Part# Unit Cost 1 AXIS P3367-VE CASING KIT 5800-601 $160.82 2 CONN KIT AXIS P1311 5500-851 $6.73 3 LENS 3-8MM TG3Z0312FCS-MPIR-12 5700-611 $145.86 4 LENS CS VF 2.8-8MM Fl.2 P-IRIS 5800-671 $111.45 5 LENS CS VF 2.8-8MM Fl.2 DC-IR 5800-661 $111.45 6 LENS CS 2.8-8.SMM P-IRIS 5801-491 $118.93 7 AXIS P3343-VE/44-VE CASING KIT 5700-841 $103.97 Page 6, Award Letter A3 Communications #675951 SPARE - OTHER {AXIS CAMERA ONLY) # Product Name Part# Unit Cost 8 AXIS P3364-VE CASING KIT 5506-471 $103.97 9 NETWORK CABLE WITH GASKET SM 5700-331 $7.48 10 AXIS WEATHERSHIELD KITE 5506-751 $13.46 11 WEATHERSHIELD KIT P3343/44-VE 5800-011 $14.96 12 WEATHERSHIELD KIT P3346/67-VE 5800-021 $14.96 13 FRONT GLASS KIT AXIS T92E20/21 5700-831 $14.96 14 ELECTRONIC KIT AXIS T92E20 5700-971 $133.89 15 AXIS P135X CONN KIT 5800-381 $6.73 ADDITIONAL {AXIS CAMERA ONLY) % Discount off list or mark-up from 25.2% off list for Hardware; 20.2% off list for 1 cost for related items not listed % Discount above extended warranty (Axis only) 2 Hourly Rate for related services not per hour $65.00 listed ADDITIONAL COSTS # Product Name Unit Cost 1 Program Management Fees $85/hr 2 Deinstallation/Relocation of existing $45 for deinstallation only/$95 for relocation (in addition to equipment {price per camera) deinstallation of said camera) 3 Site Assessments $65/hr 4 Installation of new cameras (pricing per $160 - includes up to a maximum of 10' of conduit camera) 5 Bi-annual AXIS camera adjustments and $27.50 per camera per year (2 visits) cleaning 6 Hourly maintenance $65/hr SOFTWARE Unit Cost Cost Cost Cost Single ,. (Must include 1 2 Additional 4 Additional Additional Year # Product Name Part# year of (Maintenance, Maintenance, Years Years Support & Support, & (3 Total yrs) {5 Total yrs) Warranty Only) Warranty) MILESTONE VIDEO MANAGEMENT SYSTEM (VMS) SOFTWARE ONLY 1 XProtect Corporate Base License XPCOBT $0.00 ** ** ** 2 XProtect Corporate Device XPCODL $210.30 ** ** ** License 3 Care Plus for XProtect Corporate YXPCOBT Base License $289.97 $627.71 $962.89 $289.97 4 Care Plus for XProtect Corporate YXPCODL Device License $29.86 $64.72 $99.56 $29.86 5 Care Premium for XProtect MCPR-XPCOBT Corporate Base License $112.38 $288.90 $441.66 $112.38 Page 7, Award Letter A3 Communications #675951 SOFTWARE ' Unit Cost (Must include 1 Cost Cost Cost Single year of 2 Additional 4 Additional Addit ional Year # Product Name Part# (Maintenance, Maintenance, Years Years Support, & (3 Total yrs) (5 Total yrs) Support & Warranty) Warranty Only) MILESTONE VIDEO MANAGEMENT SYSTEM (VMS) SOFTWARE ONLY 6 Care Premium for XProtect MCPR-XPCODL $10.16 $23.18 $25.00 Corporate Device License $10.16 7 Xprotect LPR Base License, XPLPRBL $191.80 N/A N/A N/A including 5 Country Modules 8 Xprotect LPR Camera License XPLPRCL $817.65 N/A N/A N/A 9 Xprotect Technical Certification $5,235.00 N/A N/A N/A Training (Level 1 & 2) ADDITIONAL REQUIREMENT (MILESTONE VMS ONLY) SOFTWARE ONLY # Product Name Part # Unit Cost Guaranteed pricing/discount structure. Explain 36% off MSRP for device licenses and LPR 10 what percentage discount is related to catalog, % Discount licenses (Milestone) MSRP, etc.). ADDITIONAL LABOR RATE INFORMATION # Unit Cost 1 Security Field Technician - $65/hr 2 Milestone Certified Engineer - $95/hr 3 Cisco Certified Network Engineer - $125/hr 4 Security Project Manager - $85/hr NOTES: MILESTONE VIDEO MANAGEMENT SYSTEM (VMS) SOFTWARE ONLY section: * Line 1: The Corporate Base License is a one-time charge per district and is included at no charge for existing OnSSI XPCO conversion. ** Lines 1 & 2: The licenses priced above are for NEW device licenses - existing conversion licenses are priced as follows per Milestone: Out of 2706 existing licenses, 2139 are free of charge; the remaining 567 licenses (elementary schools) are $38/license for a total of $21, 546. This covers the device licenses for all 2,706 licenses. Care Plus or Care Premium would then be added per unit based on how many years are selected. A3 Communications cannot include support and maintenance pricing in the device licenses without knowledge of the choice for Care Plus or Care Premium. The chosen support licenses would have to be added to the device license for the term preferred (1, 3 or 5 yr) . *** Lines 3, 4, 5 & 6: Per Milestone's instructions, we are providing previously negotiated pricing in 1 yr, 3 yr, 5 yr and single additional year increments for Care Plus and Care Premium support licenses. **** Lines 7 & 8: Per Milestone there are no fees for Care Plus or Care Premium for LPR Base License or LPR Camera Licenses. Lines 5 & 6: Care Premium requires Care Plus - You must add the associated cost for care premium to care plus to get total cost.