Hotel, Pool of Vendors

26 July 2023 Hotel, Pool of Vendors Texas A&M University, subsequently referred to as “Texas A&M”, is seeking bids to establish a Pool of Vendors to Provide Hotel Rooms for the period of September 1, 2023 through August 31, 2024. 26 July 2023 Open 7/26/2023 12:00 AM CDT Type Invitation to Bid Close 8/9/2023 2:00 PM CDT Number 02-TAMU-ITB-4196 Currency US Dollar Sealed Until 8/9/2023 2:00 PM CDT 26 July 2023 Contacts Cherise Toler CTOLER@TAMU.EDU Phone +1 979-845-5887 26 July 2023 Commodity Codes None Added 26 July 202326 July 202326 July 202326 July 202326 July 202326 July 202326 July 202326 July 202326 July 2023 mailto:CTOLER@TAMU.EDU Texas A&M University, subsequently referred to as “Texas A&M”, is seeking bids to establish a Pool of Vendors to Provide Hotel Rooms for the period of September 1, 2023 through August 31, 2024. Attention Bidders: All invitation for bid documents not

submitted electronically via the AggieBid system will only be accepted via the following methods: -Express Mail (FedEx, UPS, etc.) -US Postal Service -Hand Delivered At this time, no email responses are acceptable. If your response is received via email, your response may be disqualified. All invitation for bid documents not submitted electronically via the AggieBid system must be returned on our form. As a bidder responding to this invitation upon submission of your response, regardless of the format of your submission, you and the entity you represent are agreeing to the terms and conditions presented here as well as the TAMU terms and conditions located at http://purchasing.tamu.edu/media/123743/bidtamu.pdf Physical Address: Texas A&M University Procurement Services Agronomy Road College Station TX 77843-1477 Fax - 979-845-3800 NOTE: If responding manually, please submit with your bid response a W9. This will allow us to enter your company into our bid system and include your response on the electronic tabulation. Description http://purchasing.tamu.edu/media/123743/bidtamu.pdf Required to View Event Prerequisites Required to Enter Bid 26 July 2023 1. Acknowledge that additional terms and conditions have been reviewed 26 July 202326 July 202326 July 202326 July 202326 July 202326 July 202326 July 2023 Buyer Attachments 1. Detailed Specifications 2. TAMU Standard Terms & Conditions 26 July 202326 July 202326 July 202326 July 202326 July 202326 July 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQzODM0LTE0NjI3MDc3NjgwMi1UQU1VLUlUQi00MTk2LmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://purchasing.tamu.edu/_media/tamu-bid-terms1.pdf Questions Required Questions Group 1: Instructions: 1.1 Payment Terms - Quote 100% Net 30 Upon Receipt and Acceptance. If quoting as specified, type "Agreed" in the required field. If quoting otherwise, indicate here-in. 1.2 Indicate the number of rooms available for rent at your facility. Specify type of room - King, Double, Suite, etc. 1.3 Is complimentary transportation offered? 1.4 Is Continental breakfast included? 1.5 Is Full breakfast included? 1.6 If "No" not included or not offered, indicate additional pricing for each breakfast type or state "NA" 1.7 Is there an on-site restaurant? 1.8 If yes, indicate specials/promotions, if applicable. Also provide sample menu by attaching within "Supplier Attachment" section 1.9 Is room service included? 1.10 If No, provide additional charges that would apply for room service 1.11 Is there a workout room provided? 1.12 Additional Dining Options - provide all available dining options, including area restaurants within walking distance, delivery services offered, etc. 1.13 Other Amenities - provide all details of additional amenities offered not listed here-in. 1.14 Cleaning Services - provide details of your hotel policy for cleaning hotel rooms for multiple day rental. 1.15 Cancellation of Individual Reservations - provide your cancellation policy for the cancellation of hotel reservations. 1.16 Meeting Space - provide all details on available meeting space, including capacity, dimensions, rates, etc. If no meeting space is available, please answer as "NA". 1.17 Vendor to indicate contact person and contact phone and fax numbers where orders are to be placed: Contact: Telephone Number: Fax Number: Email: 26 July 202326 July 202326 July 202326 July 202326 July 2023 Product Line Items Product Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Hotel Room, Single King/Full 1 EA - Each Hotel Room, Single King/Full, Specify bed size/occupancy size P2 Hotel Room, Double Queen/Full 1 EA - Each Hotel Room, Double Queen/Full, specify bed size/occupancy size P3 Hotel Room - Other Options 1 EA - Each Bidders shall provide pricing for all other hotel room options, not indicated here-in. Please provide all pricing by utilizing "Supplier Attachment" section. 26 July 202326 July 202326 July 202326 July 2023 Service Line Items Service Line Items There are no Items added to this event. 26 July 202326 July 202326 July 2023