Campus Master Plan

Request for Qualifications (Planning Services) State of Ohio Standard Forms and Documents F130-07-2015-SEP Publish Date: 11/1/2021; Ohio Register # 339 Page 1 of 3 Administration of Project: Local Higher Education Project Name Campus Master Plan Response Deadline Nov. 30, 2021 5:00 PM local time Project Location 940 2nd Street Project Number SSC-0100071 City / County Portsmouth / Scioto Project Manager Butch Kotcamp Owner Shawnee State University Contracting Authority Local Higher Education No. of paper copies requested (stapled, not bound) 3 No. of electronic copies requested (PDF) 1 Submit the requested number of Statements of Qualifications (Form F110-330) directly to Beth Rockwell (brockwell2@shawnee.edu) at 940 2nd Street, Portsmouth, Ohio 45662.. See Section H of this RFQ for additional submittal instructions. Submit all questions regarding this RFQ in writing to Butch Kotcamp at

href="mailto:bkotcamp@shawnee.edu">bkotcamp@shawnee.edu with the project number included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party submitting a question will not be included on the Q&A document. Project Overview A. Project Description This project will update and revise previous Master Plan initiatives and set a new course for future campus development for all buildings, grounds, roadways, parking lots, and sports facilities. Included in this planning effort will be strategic locations that the campus intersects with the City of Portsmouth as they are currently in the early stages of a Master Planning process. Space utilization and academic program needs will be examined to identify energy conservation opportunities as well as evaluating operational costs. B. Scope of Services The Master Planning process will include all campus buildings and grounds. A thorough evaluation of the existing Master Plan will be conducted, and new initiatives identified to support the University’s Mission, as well as the new Strategic Planning priorities. Housing inventory will be updated and new priorities recommended for future demands. All efforts will consider current and future recruiting initiatives and enhance all efforts for student retention. Space utilization will play a significant role in future capital planning for renovations as well as any future buildings. The selected Consultant, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or Contracting Authority, the cost breakdown of the Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (“EDGE”) Program as required by statute and the Agreement. As required by the Agreement, and as properly authorized, provide the following categories of services: Master Planning, Facility Condition Assessment, Program Development, Meeting Facilitation, Conceptual Estimating, Phasing and Budgeting, and any Additional Services as agreed upon as provided by the Consultant and their sub-consultants. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Higher Education Master Planning 2. Space Inventory and Data Collection Experience 3. Urban Planning 4. Life Cycle Estimating 5. Landscape and Outdoor Sports Planning and cost Estimating 6. Information Technology Infrastructure Planning and Estimating 7. Signage, Wayfinding, and Branding Experience 8. Public Private Partnership Experience http://ofcc.ohio.gov/ http://ofcc.ohio.gov/ Request for Qualifications (Planning Services) State of Ohio Standard Forms and Documents F130-07-2015-SEP Publish Date: 11/1/2021; Ohio Register # 339 Page 2 of 3 C. Funding / Estimated Budget Total Project Cost $150,000 State Funding $150,000 Other Funding $0 D. Services Required (see note below) E. Anticipated Schedule Primary Campus Master Planning Planning Services Start 02 / 2022 Secondary Architecture & Space Utilization Planning Services Completed 03 / 2023 Landscape Architecture Urban Design F. EDGE Participation Goal MEP Design Others Information Technology/Infrastructure Design Percent of initial TOTAL Planning Fee 5% G. Evaluation Criteria for Selection • Demonstrated ability to meet Owner’s budget, and schedule on previous projects. • Previous experience compatible with the proposed project (e.g., type, size). • Relevant past work of prospective firm’s proposed consultants. • Past performance of prospective firm and its proposed consultants. • Qualifications and experience of individuals directly involved with the project. • Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed consultants. • Proximity of prospective firms to the project site. • Proposer’s apparent resources and capacity to meet the needs of this project. H. Submittal Instructions Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at http://ofcc.ohio.gov. Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please label the CD or DVD and sleeve with the project number and firm name if applicable. Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or coverings of any type. Cover letters and transmittals are not necessary. Facsimile copies of the Statement of Qualifications will not be accepted. Firms are requested to identify professional registrations, memberships, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form. http://ofcc.ohio.gov/ Planning Services Selection Rating Form State of Ohio Standard Forms and Documents F130-07-2015-SEP Publish Date: 11/1/2021; Ohio Register # 339 Page 3 of 3 Project Name Campus Master Planning Proposer Firm Project Number SSC010007 City, State, Zip Selection Criteria Value Score 1. Firm Location, Workload and Size (Maximum 15 points) a. Proximity of firm to project site Less than 150 miles 5 150 to 300 miles 2 More than 300 miles 0 b. Amount of fees awarded by Contracting Authority Less than $200,000 5 $200,000 to $500,000 2 More than $500,000 0 c. Number of relevant professionals Less than 5 planning professionals 2 Max = 5 5 to 9 planning professionals 3 More than 9 planning professionals 5 2. Primary Qualifications (Maximum 30 points) a. Master planning lead Experience / ability of lead master planner to manage visioning / capital improvement plans 0 - 10 b. Assessment lead Experience / ability of lead to manage assessors of various disciplines 0 - 10 Max = 20 c. Planning staff Experience / ability of planning staff to develop long range master plans 0 - 5 d. Technical staff Experience / ability of assessors to accurately collect data and evaluate systems and components 0 - 5 3. Sub-Consultant Qualifications (Maximum 10 points) Key discipline leads Experience / ability of all key discipline leads to effectively perform the services 0 - 10 4. Project Team Qualifications (Maximum 15 points) a. Previous team collaboration Less than 2 projects (Low) 0 Max = 5 2 to 6 projects (Average) 2 More than 6 projects (High) 5 b. LEED* Registered / Certified consultant participation No projects 0 Max = 5 Registered 2 Certified 5 c. Team Organization Clarity of responsibility / communication demonstrated by table of organization 0 - 5 5. Overall Project Team Experience (Maximum 30 points) a. Criteria development and prioritization Performance in establishing owner criteria for capital improvement plans 0 - 10 b. Experience with similar planning projects Less than 2 projects (Low) 0 - 3 2 to 6 projects (Average) 4 - 6 More than 6 projects (High) 7 - 10 c. Past performance Level of performance as indicated by past evaluations / letters of reference 0 - 10 * LEED = Leadership in Energy & Environmental Design developed by the U.S. Green Building Council Subtotal Notes: Evaluator: Name Signature Date